讀者

Before importing or adding patrons be sure to set up your patron categories.

新增讀者

進入 『讀者』 模組新增讀者。

  • 到那: 讀者

到了那裡後,就能新增讀者。

  • 按 『新增讀者』

    Drop down of patron categories when adding a new patron

  • 藉由 BorrowerUnwantedField 系統設定,可以控制顯示在讀者新增表單的欄位。

  • 必備欄位的設定在 :ref:`BorrowerMandatoryField`系統偏好

  • First, enter the identifying information regarding your patron

    'Patron identity' section of the patron form

    • 『Salutation』 is populated by the BorrowersTitles system preference

    • 說明

      If you’d like to prevent full names from printing on slips and you’re not using the Initials or Other name fields for anything else, you can use them for shortened versions of the name to then be printed on the slip.

      範例:

      Firstname: Nicole C.
      Surname: Engard
      Initials: NCE
      

      然後可在收條列印 <<borrowers.initials>> 而不是全名 (NCE)。

      或您可以這麼做:

      Firstname: Nicole
      Surname: Engard
      Initials: E
      

      然後可在收條列印 <<borrowers.initials>>, <<borrowers.firstname>> 而不是全名 (E, Nicole)。

  • If this patron is a child, you will be asked to attach the child patron to an adult patron (guarantor)

    Note Guarantors can only be attached to patrons whose category is of the 『Child』, 『Professional』 or 『Organization』 type.

    'Patron guarantor' and 'Non-patron guarantor' sections of the patron form

    • If the guarantor is a patron of the library, click 『Search to add』 to search your system for an existing patron

      Search for patron pop up window

    • Click 『Select』 to choose the patron

      Lst of results from the patron search

    • borrowerRelationship 系統偏好設定其關係

      Patron guarantor section of the add new patron form with a patron selected as guarantor

      說明

      It is possible to add more than one guarantor to a patron account (both parents for example).

    • If the guarantor is not a patron, you can still add their information in the 『Non-patron guarantor』 section.

  • Next enter the main address and contact information

    Main address section of the add new patron form

    說明

    The street type is populated by the ROADTYPE authorized values

    image409

    • For contact information, note that the primary phone number and primary email address are the ones that appear on notices and slips printed during circulation (receipts, transfer slips and hold slips). The primary email is also the one that overdue notices and other messages go to.

  • You can also record an alternate address for each patron. This could be used in an academic setting to store the patron’s home address for example.

    'Alternate address' section of the patron form

  • Each patron can have an alternate contact. An alternate contact could be a parent or guardian, for example.

    'Altenate contact' section of the patron form

  • 圖書館管理區塊包括圖書館內部用的值

    'Library management' section of the patron form

    • 若已設定 autoMemberNum 偏好,就依規定自動計算讀者證號碼欄位的值

      • 說明

        新安裝的系統裡這個偏好從 1 開始每次增加 1。若希望從其他數字開始以符合您的條碼號,可手動加入第一個讀者的條碼並儲存它。接著就繼續增加 1。

    • 當初選錯讀者類型,可以在這裡修訂

    • 排序1與2用於圖書館的統計

    • 『Allow auto-renewal of items』 is used to control whether this patron’s checkouts will be renewed according to the circulation rules. If set to ‘Yes’, items for which automatic renewal is enabled in the circulation rules will be automatically renewed. This requires the automatic_renewal cronjob to run daily. If set to ‘No’, items for which automatic renewal is enabled in the circulation rules will not be automatically renewed.

    • 『Check for previous checkouts』 is used to set the patron’s personal preference regarding checking their circulation history to see if they have borrowed This item in the past. This overrides the setting of the patron category and of the CheckPrevCheckout system preference.

  • Next, the library set-up section includes additional library settings

    'Library set-up' and 'OPAC/Staff login' sections of the patron form

    • 自動填入今天為發證日

    • The expiry date will automatically be calculated based on your patron category settings

    • The OPAC note is a note for the patron, it will appear in the patron’s online account on the OPAC

      'Messages for you' box in the patron's online account with a note saying 'This is an OPAC note'

      說明

      See also OPAC messages

    • The Circulation note is meant solely for your library staff and will appear when the circulation staff goes to check an item out to the patron

      Circulation note appearing in red to the right of the checkout box

  • The 『OPAC/Staff interface login』 section asks for the username and password to be used by the patron (or staff member) to log into their account in the OPAC and for staff to log in to the staff interface.

    • Staff will only be able to use this login information to log in to the staff interface if they have at least the catalogue permission.

  • If you have enabled the housebound module (with the HouseboundModule system preference), you will be able to choose a housebound role for this patron.

    'Housebound roles' section of the patron form

  • If you have set additional patron attributes in the administration module, these will appear next

    'Additional attributes' section of the patron form

  • Finally, if you have the EnhancedMessagingPreferences system preference set to 『allow,』 you can choose the messaging preferences for this patron.

    'Patron messaging preferences' section of the patron form

    See the definition of each notice in the advance notices and hold notices section

  • 做好後,勾選 『儲存』

若系統懷疑該讀者已重複,則提示。

'Duplicate patron record' warning with options to view existing patron record, to edit existing record or to save as new record

說明

See the PatronDuplicateMatchingAddFields system preference to see or change which fields are used to detect duplicate patrons. The default is the surname, the firstname and the date of birth.

已在讀者類型設定年齡的下限或上限,且要求填入生日,若年齡在此範圍外,Koha 將警示:

Warning 'The following fields are wrong. Please fix them. Patron's age is incorrect for their category. Ages allowed are 5-17.'

If the patron’s category has an enrollment fee, the fee will be charged to the patron’s account when the account is created. You can then manage the charge in the patron’s accounting tab.

Quick add a patron

If your circulation desk is very busy and you want to register patron quickly, you can use the 『quick add』 feature. It’s a shortened version of the add patron form with only a couple of necessary fields to fill out.

This feature uses two system preferences: BorrowerMandatoryField and PatronQuickAddFields. These are the two system preferences that control which fields are in the quick add form.

To quick add a patron, go to the Patrons module

  • 到那: 讀者

Click on the 『Quick add new patron』 button.

You will be asked to choose a patron category.

Then, you will be presented with a shortened form.

image1346

Once the form is filled out, click on 『Save』.

If you need to access the full form, you can click on 『Show full form』 above the 『Save』 button.

Add a staff patron

All staff members must be entered into Koha as patrons of the 『Staff』 type. Follow the steps in Add a Patron to add a staff member. To give the staff member permissions to access the staff client, follow the steps in patron permissions

重要

記得給予館員安全的名稱與密碼,登入館員介面所需。

Add a statistical patron

One way to track use of in house items is to 「check out」 the materials to a statistical patron. The 「check out」 process doesn’t check the book out, but instead tracks an in house use of the item. To use this method for tracking in house use you first will need a patron category set up for your statistical patron.

image420

Next, you will need to create a new patron of the statistical type.

image421

Next, follow the steps put forth in the 『Add a new patron』 section of this manual. Since this patron is not a real person, simply fill in the required fields, the correct library and nothing else.

To learn about other methods of tracking in house use visit the tracking inhouse use section of this manual.

Duplicate a patron

讀者的家族成員新辦讀者證時不需重新鍵入連絡資訊。Koha 允許您複製讀者資料再修改 (需要的) 的。

  • 開啟讀者做為使用的基礎(做為複製之用)

  • 勾選紀錄上方的 『重複』 鈕

    image422

  • 除了名、讀者號、姓與密碼外,其他欄位都是重複的。填入資料再按 『儲存』

    image423

    • 說明

      點入已有資料的欄位,將清除其中的資訊(鍵入資料會容易些)

  • 進入新讀者

    image424

Add patron images

加入照片有助於辨識讀者。必須先設定 patronimages 偏好為 『允許』,才能使用此功能。

若偏好設為 『允許』,就能在讀者姓名之下看到其照片。

image425

In the 『Upload patron image』 box click 『Browse』 to find the image on your computer and 『Upload』 to load the image on to the patron record.

image426

重要

每張照片的大小不能超過 100K,建議解析度不超過 200x300 圖素。

Editing patrons

以任何一個編輯鈕就能編輯讀者。

  • 按下讀者紀錄上方的 『編輯』 鈕,就能編輯整個讀者紀錄。

    Row of action buttons at the top of the patron's detail page

  • Patron passwords are not recoverable. The stars show on the patron detail next to the password label are always there even if a password isn’t set. If a patron forgets their password the only option is to reset their password. To change the patron’s password, click the 『Change password』 button.

    image428

    • Koha cannot display existing passwords as they are encrypted in the database. Leave the field blank to leave password unchanged.

    • 若您點選標示為 「勾選將產生隨機建議。密碼以純文字顯示。」 此表單就能自動產生隨機密碼

    • Changing the password through this form will also update the password expiry date, as set in the patron category.

  • Only staff members with 『superlibrarian』 permissions can see and change the password expiry date manually. This date can be changed by clicking the 『Edit』 button at the top of the patron’s record, or the 『Edit』 button next to the 『Library use』 section.

  • To edit a specific section of the patron record (for example the 『Library use』 section) click the 『Edit』 button beside the section.

    'Library use' section of the patron's file

  • A patron image can be added by browsing for the image on your machine from the 『Manage patron image』 section.

    image430

    • This form will not appear if you have the patronimages system preference to not allow patron images.

    • To add patron images in bulk, use the Upload patron images tool.

  • Patrons can also be blocked from checking items out by setting Patron flags

    image431

    • If you would like your circulation staff to confirm a patron’s address before checking items out to the patron, you can see the 『Gone no address』 flag

      image432

    • If the patron reports that they have lost their card you can set the 『Lost card』 flag to prevent someone else from using that card to check items out

      image433

    • 藉由人工設定,可以停權特定讀者

      image434

    • 若您鍵入與限制有關的日期與說明,同時可看到限制的訊息

      image435

  • Children patrons do not become adults automatically in Koha unless you have the Update patron categories cron job running. To upgrade a child patron to and adult patron category manually go to the 『More』 menu and choose 『Update child to adult patron』

    image436

    • 以彈出視窗詢問此兒童讀者應昇級為何種成人讀者類型

      image437

Renew patron account

When renewing a patron account you can either edit the the expiry date manually in the patron record or use the 『Renew patron』 option from the More menu in the toolbar at the top.

image1393

Using the latter the new expiry date will be calculated using the enrollment period configured for the patron category of the user. The system preference BorrowerRenewalPeriodBase determines if the new expiry date will be calculated from the current date or from the old expiry date.

One advantage of using the 『Renew patron』 option is that it will be logged as a membership renewal in the action_logs table and be visible as such when using the Log viewer or the Modificaton log from the patron account.

The renewal date of the patron account will be visible on the details tab.

image1392

If the patron is in a patron category with a membership fee, the charge will also be added upon renewal. You can then manage the charge in the patron’s accounting tab.

Deleting a patron account

From the 『More』 drop-down, the patron account can be deleted.

image1469

There will be an alert if the patron has checkouts, holds, fines or credits.

  • If a patron has current checkouts, the deletion will not be possible.

    image1470

  • If a patron has outstanding fines, the deletion will not be possible.

    image1468

  • If a patron has unused credits, the option to delete the patron is possible but there will be a warning.

    image1471

  • If a patron has existing holds on their account, the option to delete the patron is possible. The hold will be cancelled and moved to the old reserves table.

    image1462

Managing patron self edits

設定 OPACPatronDetails 偏好,允許讀者經由 OPAC 編輯其帳戶,還需從館員介面批准此等改變。讀者編輯其帳戶後,會出現在館員介面的模組清單下 (與其他待處理的館藏在一起),等待館員批准。

image438

說明

超級圖書館員可看到所有分館的編修,其他館員祗能看到所屬圖書館讀者的編修。

勾選 『讀者要求修改』 連結後,進入要求修改的讀者清單。

image439

從這裡,您可以 『批准』 並採用此改變於讀者記錄;』刪除』 並移除這些改變;或 『忽略』 並維持此改變待來日再決定。

可按右方的 『讀者詳情』 鈕。就可在新分頁看到該讀者的完整內容。

Merging patron records

If you accidentally end up with one patron with two cards it is possible to merge their records together so that you don’t lose their loan history or holds.

  • In the patron list, check the boxes next to the records you want to merge and click on the 『Merge selected patrons』 button.

image1326

說明

It is possible to merge more than two records at a time.

  • Select the patron record you want to keep

    image1327

  • If necessary, click the 『Compare patrons』 button to see the differences between the different accounts.

    The compare screen shows both patron files next to each other with differences highlighted

  • Click the 『Merge patrons』 button.

The checkouts and statistics will be transferred to the right record and the other one will be deleted.

image1328

Patron permissions

Patron permissions are used to allow staff members access to the staff client.

重要

館員必須有 (至少) 『catalogue』 權限,才能進入館員介面。

Setting patron permissions

  • On the patron record click 『More』 and choose 『Set permissions』 to alter patron permissions

    image440

  • You will be presented with a list of preferences, some of which can be expanded by clicking the 『Show details』 link on the right title.

    image441

  • In all cases, if the parent permission is checked, the user has all the child permissions. If you want to set permissions on a more granular level, expand the section and only check the permissions you want that user to have.

Patron permissions defined

  • Access to all librarian functions (superlibrarian)

    說明

    選了它之後就不需再勾選其他權限

  • Check out and check in items (circulate)

    • Remaining circulation permissions (circulate_remaining_permissions)

      • This permission grants all circulation rights except those covered by permissions listed below

    • Force checkout if a limitation exists (force_checkout)

      • With this permission a staff member will be allowed to override a check out restriction in the following cases:

        • 年齡限制

        • 此館藏已被其他讀者借出

        • 此館藏不外借

        • 持有逾期館藏的讀者

        • 此館藏已遺失

        • 此館藏是熱門館藏

        • 此館館已被預約

    • Mark checkout notes as seen/not seen (manage_checkout_notes)

      • The permission to manage the checkout notes written by users

        through the OPAC

    • Manage restrictions for accounts (manage_restrictions)

      • 授權館員移除讀者記錄裡的限制

    • Execute overdue items report (overdues_report)

      • 執行流通下逾期報表的權限

    • Override blocked renewals (override_renewals)

      • With this permission, a staff member can override renewals if there is a restriction

      • 館員需同時具有流通_其他_權限

  • Staff access, allows viewing the catalogue in staff client (catalogue) Required for staff login.

    重要

    Must be given to all staff members to allow them to login to the staff interface

  • Manage Koha system settings (Administration panel) (parameters)

    • Manage account debit and credit types (manage_accounts)

    • Manage additional fields for baskets or subscriptions (manage_additional _fields)

      • This gives access to the additional fields section

      • 重要

        This permission requires that the staff member also have the 『Edit an existing subscription』 permission from the 『Manage serial subscriptions』 section and the 『Manage basket and order lines』 permission from the 『Acquisition and/or suggestion management』 section

    • Manage audio alerts (manage_audio_alerts)

      • The ability to access the audio alerts configuration in the administration module.

    • Manage authorized value categories and authorised values (manage_auth_ values)

      • The ability to access the auhorized values configuration in the administration module.

    • Manage circulation rules (manage_circ_rules)

    • Manage circulation rules form any library (manage_circ_rules_from_ any_libraries)

      • If not set the logged in user can only edit circulation rules from their own library

      • The staff member still has to have the 『Manage circulation rules』 permission above.

    • Manage cities and towns (manage_cities)

      • The ability to access the cities and towns configuration in the administration module.

    • Manage classification sources and filing rules (manage_classifications)

    • Manage column configuration (manage_column_config)

    • Manage Did you mean? configuration (manage_didyoumean)

      • The ability to access the Did you mean? configuration in the administration module.

    • Manage item circulation alerts (manage_item_circ_alerts)

    • Manage item search fields (manage_item_search_fields)

      • The ability to access the item search fields configuration in the administration module.

    • Manage item types (manage_itemtypes)

      • The ability to access the item types configuration in the administration module.

    • Manage keyboard shortcuts for the advanced cataloging editor (manage_ keyboard_shortcuts)

      • The ability to access the keyboard shortcuts configuration in the administration module

    • Manage libraries and library groups (manage_libraries)

    • Manage Mana KB content sharing (manage_mana)

    • Manage MARC bibliographic and authority frameworks and test them (manage_marc_frameworks)

    • The ability to access the MARC bibliographic framework, authority types, Koha to MARC mapping, and MARC Bibliographic framework test configuration areas in the administration module.

    • Manage record matching rules (manage_matching_rules)

    • Manage OAI sets (manage_oai_sets)

      • The ability to access the OAI sets configuration in the administration module.

    • Manage extended patron attributes (manage_patron_attributes)

    • Manage patron categories (manage_patron_categories)

      • The ability to access the Patron categories configuration in the administration module.

    • Manage search engine configuration (manage_search_engine_config)

      • The ability to access the Search engine configuration in the administration module. Note: This area will only be visible when the SearchEngine system preference is set to 『Elasticsearch』.

    • Manage Z39.50 and SRU server configuration (manage_search_targets)

      • The ability to access the Z39.50/SRU servers configuration in the administration module.

    • Manage SMS cellular providers (manage_sms_providers)

      • The ability to access the SMS cellular providers configuration in the administration module. Note: This area will only be visible when the SMSSendDriver system preference is set to 『Email』.

    • Manage global system preferences (manage_sysprefs)

    • Manage library transfer limits and transport cost matrix (manage_transfers)

    • Manage usage statistics settings (manage_usage_stats)

    • Remaining system parameters permissions (parameters_remaining_permissions)

      • The ability to access all remaining areas in the administration module.

  • Add, modify and view patron information (borrowers)

    • Add, modify and view patron information (edit_borrowers)

      • The ability to access the Patrons module to view patron files, as well as adding new patrons and editing patron files

    • View patron information from any libraries (view_borrower_infos_from_any_libraries)

    • If not set the logged in user will only be able to access patron information from their own library or group of libraries.

  • Set user permissions (permissions)

    • The ability to set permissions for other staff members

  • Place and modify holds for patrons (reserveforothers)

    • Modify holds priority (modify_holds_priority)

      • Allows staff members to alter the holds priority (moving patrons up and down the queue)

    • Place holds for patrons (place_holds)

      • Allows staff members to place holds in the staff interface

  • Edit catalog (Modify bibliographic/holdings data) (editcatalogue)

    • Use the advanced cataloging editor (advanced_editor)

      • Grants the ability to use the advanced cataloging editor in the cataloging module

      • 說明

        Staff members with this permission need to also have the 『Edit catalog (Modify bibliographic/holdings data)』 permission

    • Delete all items at once (delete_all_items)

      • 在編目的 『編輯』 選單下使用 『刪除所有館藏』 選項的能力

    • Edit catalog (Modify bibliographic/holdings data) (edit_catalogue)

      • 經由 編目 頁面近用所有編目功能的權限

    • Edit items (edit_items)

    • Limit item modification to subfields defined in the SubfieldsToAllowForRestrictedEditing system preference (edit_items_restricted)

      • If checked, the staff member will only be able to modify some item subfields

      • 說明

        Please note that the 『Edit items』 permission is still required

    • Fast cataloging (fast_cataloging)

  • Manage patrons fines and fees (updatecharges)

    • Discount debits for patrons (discount)

      • Grant the ability to apply discounts to charges

    • Payout credits to patrons (payout)

      • Grant the ability to reimburse credits to patrons

    • Refund payments to patrons (refund)

      • Grant the ability to refund payments that patrons have already made to the library

    • Remaining permissions for managing fines and fees (remaining_permissions)

      • Grant the ability to manage fines and fees other than the actions described in the other sub-permissions (discounts, payouts, refunds and writeoffs)

    • Write off fines and fees (writeoff)

      • Grants the ability to write off patron fees

  • Acquisition management (acquisition)

    警告

    All the acquisitions sub-permissions give access to the acquisitions home page. That means that staff who have one or more of the following permissions will be able to view the budgets, search and view vendor information, and view invoices.

    • Add and delete funds (but can’t modify funds) (budget_add_del)

      • Grants the ability to add funds and delete funds within a budget

      • Note that the budget_manage and budget_modify permissions are required for this one to work correctly

    • Manage funds (budget_manage)

      • Grants the ability to access the fund administration page

      • Note that this only gives viewing access to the page, you will need to give your staff budget_add_del and budget_modify if you want them to be able to make changes to the funds

    • Manage all funds (budget_manage_all)

      • Grants viewing access to all funds regardless of restrictions on them (owner, user or library restrictions)

      • Note that the budget_manage permission is required

    • Modify funds (can’t create lines, but can modify existing ones) (budget_modify)

      • Grants the ability to edit fund information and amounts

      • Note that the budget_add_del and budget_manage permissions are required for this one to work correctly

    • Manage contracts (contracts_manage)

    • Manage currencies and exchange rates (currencies_manage)

    • Delete baskets (delete_baskets)

      • Grants the ability to delete baskets

      • The staff member must also have the order_manage permission to be able to view the baskets in order to delete them.

    • Delete invoices (delete_invoices)

      • Grants the ability to delete invoices

    • Manage EDIFACT transmissions (edi_manage)

    • Edit invoices (edit_invoices)

      • Grants the ability to edit invoices (modify invoice information such as the invoice number, billing or shipping date, add adjustments, etc.)

      • The staff member will not be able to receive orders against an invoice unless they have the order_receive permission as well

    • Manage basket groups (group_manage)

    • Merge invoices (merge_invoices)

    • Manage baskets and order lines (order_manage)

      • Grants the ability to place orders, including creating baskets, adding order lines, closing baskets, etc.

    • Manage all baskets and order lines, regardless of restrictions on them (order_manage_all)

      • Grants the ability to manage all baskets and orders even if they are restricted to the owner, users or library

      • Note that the order_manage permission is required

    • Receive orders and manage shipments (order_receive)

      • Grants the ability to create invoices, receive items and claim late orders

    • Manage budgets (period_manage)

      • Grants access to the budget administration page and the ability to create, edit and delete budgets

      • This permission does not give the ability to edit budget funds.

    • Manage budget plannings (planning_manage)

      • Grants the ability to view budget planning

      • Note that the budget_manage and the period_manage permissions are required for this one to work

    • Reopen closed invoices (reopen_closed_invoices)

      • Grants the ability to reopen closed invoices

    • Manage vendors (vendors_manage)

  • Suggestions management

  • Use all tools (tools)

  • Edit authorities (editauthorities)

    • Grants the ability to create, edit and delete authority records

    • Note that it is possible to search authority records with only the catalogue permission

  • Manage serial subscriptions (serials)

    • Check the expiration of a serial (check_expiration)

    • Gives ability to check the expiration date of serials

    • Claim missing serials (claim_serials)

    • Create a new subscription (create_subscription)

    • Delete an existing subscription (delete_subscription)

      • Gives the ability to delete serial subscriptions

    • Edit an existing subscription (edit_subscription)

    • Serials receiving (receive_serials)

    • Renew a subscription (renew_subscription)

    • Routing (routing)

    • Manage subscriptions from any branch (superserials)

  • Allow access to the reports module (reports)

    • Reports found on the Circulation page are not controlled by this permission; this only controls access to the :ref:Reports module <reports-label>`

    • Reports in the Statistics wizard section and the other reports on the main reports page can be run with any one of the following permissions. They only affect the SQL reports.

    • Create SQL reports (create_reports)

    • Delete SQL reports (delete_reports)

      • The ability to delete saved SQL reports

      • Note that you need execute_reports in order to be able to delete them

    • Execute SQL reports (execute_reports)

  • Allow staff members to modify permissions for other staff members (staffaccess)

    • This permission requires the borrowers permission above

  • Course reserves (coursereserves)

  • Koha plugins (plugins)

    • Configure plugins (configure)

      • Gives the ability to run the 『configure』 section of a plugin if it has one

      • Note that the staff member needs either the report permission or the tool permission (below) in order to be able to access the plugins

    • Manage plugins (manage)

      • 安裝或移除外掛的能力

      • Note that the staff member needs either the report permission or the tool permission (below) in order to be able to access the plugins

    • Use report plugins (report)

      • 使用外掛報表的能力

    • Use tool plugins (tool)

      • 使用外掛工具的能力

  • Lists (lists)

    重要

    館員都已有權限新增與修改其虛擬書架,此處的權限係可以修改它人建立的虛擬書架。

    • Delete public lists (delete_public_lists)

      • The ability to delete public lists created by someone else

  • Patron clubs (clubs)

    • Create and edit clubs (edit_clubs)

    • Create and edit club templates (edit_templates)

    • Enroll patrons in clubs (enroll)

      • Enroll patrons from the patron file

      • The borrowers permissions is required in order to enroll patrons in clubs

  • Create and modify interlibrary loan requests (ill)

  • Self check modules (self_check)

    • Log into the self check-in module (self_checkin_module)

      說明

      This permission prevents the patron from using any other OPAC functionality

  • Perform self checkout at the OPAC (self_checkout_module)

    說明

    This permission should be used for the patron matching the AutoSelfCheckID system preference

  • Manage stockrotation operations (stockrotation)

    • Add and remove items from rotas (manage_rota_items)

      • Staff with only this permission will be able to manage the items in the rotas, but not the rotas themselves

    • Create, edit and delete rotas (manage_rotas)

      • Staff with only this permission will be able to manage the rotas, but not the actual items

  • Cash management (cash_management)

    • Add, edit and archive cash registers (manage_cash_registers)

    • Access the point of sale page and take payments (takepayment)

      • Grants access to the point of sale module

  • Recalls (recalls)

    • Manage recalls for patrons (manage_recalls)

      • Grants access to the recall management page

Patron information

進入讀者紀錄後,在左手邊有多個分頁可檢視不同的資訊。

  • 到那: 讀者 > 瀏覽或搜尋讀者 > 點選讀者姓名

Check out

For instruction on checking items out, view the Checking out section of this manual.

點選館員介面右上角的姓名並選擇 『我的借出』 就能近用其借出畫面

image1178

詳情

備註

點選館員介面右上角的姓名並選擇 『我的帳戶』 就能近用其帳戶詳情

The user menu at the top of the page in the staff interface, the cursor is on the 'My account' option.

All patron information will appear in the Details tab. This includes all the contact information, notes, custom patron attributes, messaging preferences, etc. entered when adding the patron.

image1359

In the case of patrons who are marked as 『Child』 or 『Professional』 and their guarantors additional information will appear on their record.

  • A child patron will list their guarantor

    image443

  • On the guarantor’s record, all children and/or professionals will be listed

    image444

If the age of the patron is outside the age range defined in their patron category a warning will appear on their record.

image1461

Circulation summary

在詳情頁面的讀者資訊下,是借出、逾期與預約館藏的分頁。

Checkouts

The first tab shows the items the patron currently has checked out.

image445

說明

  • You can customize the columns of this table in the 『Table settings』 section of the Administration module (table id: issues-table).

Relatives』 checkouts

If they have family at the library, staff can see what the other family members have checked out.

image446

Charges

The Charges tab will only show in the patron accounts that have unpaid amounts or unused credits.

The tab will show the total amount, without any details. To see the details, go to the accounting tab.

image1360

Holds

If the patron has holds, the number of holds will appear on this tab’s title and the details will appear in the tab.

Table of patron's current holds

說明

The barcode and call number will only appear on item-level holds or holds that have been confirmed. Record-level holds that are not waiting to be picked up will not have barcodes or call numbers.

From here you can manage the patron’s holds: change the pickup library, cancel or suspend holds.

說明

You will only be able to suspend holds if the SuspendHoldsIntranet system preference is set to 「Allow」.

說明

If, when suspending a hold, you want to be able to set a date at which to automatically resume the hold, set the AutoResumeSuspendedHolds system preference to 「Allow」 and make sure the unsuspend_holds cron job is activated.

Recalls

If recalls are enabled, currently active recalls requested by the patron will appear in this tab.

The Recalls tab in a patron's detail page shows all the recalls placed by this patron

From here staff members can see the status of each recall and manage them.

Article requests

If the ArticleRequests system preference is enabled, and the circulation rules allow it, the patrons will be able to request articles, either through the OPAC or in the staff interface.

The details of the patron’s request, and its status, are visible in this tab.

image1361

Restrictions

所有的讀者都有限制分頁。未被限制的讀者在此分頁可見到該訊息。

Restrictions tab of the patron's file says "Patron is currently unrestricted" and there is an option to add a manual restriction

被限制的讀者將在此顯示其讀者號及限制的事項。

There are four kinds of restrictions:
  • Manual

  • Overdues

  • Suspension

  • Discharge

Using the 『Add manual restriction』 link you can add a restriction to the patron record from here. This can be used for any type of restriction you need to put manually on a patron record.

Form to add a restriction on the patron's file

  • Comment: enter a comment to explain the restriction

  • Expiration: optionally enter an expiration date for this restriction. If there is no expiration date, the restriction will stay on the file until it is removed. If there is an expiration date, the restriction will automatically be removed.

List of restrictions currently on the patron's file, with the type of restriction, the comment, the expiration date and the date it was added

The overdues restrictions are automatically set when overdue notices are sent if you specified you wanted the patron restricted in the overdue notice/status triggers tool.

This restriction will not be removed automatically when the overdue items are returned unless the AutoRemoveOverduesRestrictions system preference is set to 『Do』.

In the circulation rules, you can choose to fine users by suspending them instead of (or in addition to) fining them money. In that case, returning an overdue document will trigger a suspension restriction.

Patrons may also be restricted if you have issued a discharge for them. Once the discharge is validated, the patron is automatically restricted.

Restrictions on a patron record will block checkouts. In fact, a message will appear in red when going to the checkout page.

Checkout is blocked for this patron because the patron is restricted

Restrictions may also prevent renewing items if the RestrictionBlockRenewing system preference is set to 『block』.

On the OPAC, patrons will get a message saying their account is frozen. They will not be able to place holds from the OPAC.

Message in the patron's account that says 'Please note: Your account has been frozen. Comment: Vandalism in study room 3 End date: 08/15/2022 Usually the reason for freezing an account is old overdues or damage fees. If your account shows to be clear, please contact the library. Go to your account page'

If you have patrons that have more than one restriction, you can choose to cumulate their restriction periods or not through the CumulativeRestrictionPeriods system preference.

備註

If you want to restrict patrons from doing various actions if their record is not pristine, check the following system preferences:

  • Set the OverduesBlockCirc system preference to 『Block』 to prevent patrons who have overdue materials from checking out other materials.

  • Set the OverduesBlockRenewing system preference to 『block renewing for all the patron’s items』 or 『block renewing only for this item』 to prevent patrons who have overdue materials from renewing their loans.

  • Enter values in the noissuescharge and NoIssuesChargeGuarantees system preferences in order to block checking out to patrons who have more than a certain amount in fines or to patrons whose guarantees owe more than a certain amount.

  • Enter a value in the maxoutstanding system preference to prevent patron from placing holds on the OPAC if they owe more than a certain amount.

  • Enter a value in the OPACFineNoRenewals system preference to prevent patron who owe more than a certain amount to renew their loans from the OPAC.

  • Set the BlockExpiredPatronOpacActions system preference to 『Block』 if you want to prevent patron whose membership has expired to place hold or renew their loans from the OPAC.

Clubs

If you use patron clubs, patrons will have a tab in their record indicating which club they are enrolled in, if any.

image1362

Accounting

The patron’s complete accounting history will appear on the Accounting tab. The Accounting tab will show all types of charges and credits: overdue fines, membership fees, rental fees, reserve fees and any other charge you may have for patrons.

image450

說明

  • You can customize the columns of this table in the 『Table settings』 section of the Administration module (table id: account-fines).

The Transactions tab will show you the following columns:

  • Date: the date the charge, payment or credit was posted

    • 罰款顯示的是最後一天累積的罰款

  • Account type: what type of charge, payment or credit it is

    • In cases where an account type may have an accompanying status it will be displayed alongside the accounttype in brackets.

  • Description of charges: a description of the charges including the due date for overdue items and a link to the item record where one is available

  • Barcode: if the charge is linked to a particular item, the barcode is displayed

  • Due date: if the charge is an overdue fine, the due date is displayed

  • Checkin date: if the charge is an overdue fine, the checkin date is displayed

  • Checkout date: if the charge is an overdue fine, the check out date is displayed

  • Home library: if the charge is linked to a particular item the home library is displayed

  • 說明:與此收取/支付有關的說明

    • If you’re allowing patrons to pay fines via the OPAC with PayPal (EnablePayPalOpacPayments) you will see a Note that says 『PayPal』 for items paid this way

  • 金額:支付或收取的總額

  • 待結清:仍未結清的金額

  • Actions:

    • A selection of actions available to take upon the account line as detailed below

點選表單上方的 『篩選已付交易』 隱藏所有已完成的交易且可從搜尋盒找尋特定的支付或交易。

Actions

Action buttons will be available for the different account lines depending on the users available permissions and the account type and status.

  • A button to print a receipt for that line item

  • A button to show further details about the charge and any payments that have been made

  • A button to void (reverse) a payment/credit

    • This button will only appear on a payment/credit line. Upon voiding the line it will reverse the payment process restoring the amountoutstanding for any debts/debits which the payment/credit may have previously been used to offset. This action is most commonly used to correct cases where a payment was recorded but never actually received. The credit line will be set to a zero amount and updated to VOID.

  • A button to cancel (remove) a charge/debit

    • This button will only appear on a charge/debit line that has not already had any payment/credits applied to it. Upon cancelling the line it will be marked as 『Cancelled』 and a CANCELLATION line will be added and offset against it. This action is most commonly used to correct cases where a charge was made mistakenly.

  • A button to pay against charges/debits with outstanding amounts

    • This button will appear against any charge/debit with an outstanding amount. The subsequent page can be used to pay or writeoff the line partially or in full with a PAYMENT or WRITEOFF line will being added.

  • A button to issue a payout of credit

    • This button will appear against any credit line that has an amount outstanding and you have the payout permission. It allows the librarian to return outstanding credit to the patron and record the action with a PAYOUT line.

  • A button to issue a refund against a charge/debit

    • This button will appear against any charge/debit line that has been paid or partially paid and you have the refund permission. The subsequent modal dialogue will allow you to partially or fully refund the offset debt, either in CASH or by means of a credit added to the account.

  • A button to apply a discount to a charge/debit

    • This button will appear against any charge/debit which has not already been offset by a credit/payment and you have the discount permission. The subsequent modal dialogue will allow you to add a discount upon the charge.

Charging fines/fees

Most fees and fines will be charged automatically if the fines cron job is running. Fines will also be charged when an overdue item is checked in if the CalculateFinesOnReturn system preference is enabled.

  • Fines will be charged based on your circulation and fines rules

  • Hold fees will be charged based on the rules you set in the Patron types and categories administration area

  • Rental fees will be charged based on the settings in your Item iypes administration area

  • 經由編目模組標記館藏為 『遺失』 將自動向讀者收取重置費用

  • Creating a patron in a category with an enrollment fee.

  • Renewing a patron account in a category with an enrollment fee.

  • Article request fees will be charged based on the article request fees section of the circulation rules page.

Pay and Writeoff fines

Each line item can be paid in full (or written off) using the 『Pay charges』 tab. You can switch between 『Pay』 and 『Write off』 mode using the buttons located at the top of this tab if you are part way through a transaction.

image451

說明

  • You can customize the columns of this table in the 『Table settings』 section of the Administration module (table id: pay-fines-table).

  • 每筆館藏可以全付、部份支付或豁免。

  • 支付全額罰款

    • 先鍵必支付的說明再移動至

    • 勾選罰款旁的 「支付」,以便全額支付

    • The full amount of the fine will be populated for you in the 「Collect from patron」 box

    • There is a change feature included in this payment process. An option to specify how much money was collected when paying a fine, as well as defining how much was paid on the fine. If these numbers are different (i.e. more money was collected) a popup displaying the amount of change to be given will be displayed and require confirmation before proceeding

    • If one or more values are defined under the PAYMENT_TYPE authorized value category a dropdown selection box will be displayed to specify a custom payment type.

    • If the UseCashRegisters system preference is enabled, you will have a choice of cash register in which to enter the transaction

    • 勾選」確認」

    • 罰款將從待付罰款移除,並顯示為全額支付。

    說明

    • If the FinePaymentAutoPopup system preference is enabled a print dialogue window will display. If change was given for this transaction the details will be included when using this system preference.

    • In addition to printing receipts you can enable email receipts for payment and writeoff transactions with the UseEmailReceipts system preference.

  • 支付部份罰款

    • 勾選罰款旁的 「支付」,以便支付部份費用

    • Enter the amount you are collecting from the patron in the 「Collect from patron」 box

      image453

    • 勾選」確認」

    • The fine will be updated to show the original amount, and the current amount outstanding

  • 支付全部罰款

    • Click the 「Pay amount」 button

    • Enter the amount you are collecting from the patron in 「Collect from patron.」 The sum of all fines is shown in 「Total amount outstanding」

      image454

    • 勾選」確認」

    • 罰款總額依照支付的金額更新。

  • Pay selected fines

    • Check the selection boxes next to the fines you wish to pay, click 「Pay selected」

      image455

    • 鍵入金額用於支付罰款。

      image456

    • 勾選」確認」

    • 罰款總額依照支付的金額更新,優先處理最舊的罰款。

  • 豁免一筆罰款

    • 勾選罰款旁的 「豁免」 以便豁免罰款。

    • A confirmation box will appear to specify a total amount to writeoff. This box allows a partial writeoff of fines.

    • 罰款將從待付罰款移除,並顯示為豁免。

  • Writeoff selected fines

    • Check the selection boxes next to the fines you wish to pay, click 「Writeoff selected」.

    • Click 「Confirm」.

    • 罰款將從待付罰款移除,並顯示為豁免。

  • Writeoff all fines

    • Click the 「Writeoff all」 button

    • 所有的罰款將從待付區移除,並顯示已免除。

Cancel fines or fees

If a user was charged for something and it’s an error, you can cancel the fee by clicking the 『Cancel charge』 button in the Actions column.

A line in the patron's accounts for a manual fee, still unpaid. At the end of the line, there are buttons 'Print', 'Detail', 'Pay', 'Cancel charge', and 'Apply discount'

Once clicked a new line will be added to the account for a 『Cancelled charge』 of the same amount as the cancelled charge. The charge that was cancelled will now have the 『Cancelled』 status and the amount outstanding will be 0.

Two lines in the patron's account. The first is for a 'Cancelled charge', the amount is -5. The second is for a 'Manual fee (Cancelled)', the amount is 5 and the outstanding amount is 0.

If you cancelled a charge by mistake, you can void the cancellation (see Void payments below).

Void payments

If you accidentally mark and item as paid, you can reverse that line item by clicking 『Void』 to the right of the line

image457

  • Once clicked a new line item will be added to the account showing the payment as ‘Voided’. The payment line is added back to the Pay fines tab as an outstanding charge.

    image458

Creating manual invoices

館員可以新增人工收據,收取未自動計算的費用

image459

  • 先選定待新增的發票類型

    • To add additional values to the manual invoice type pull down menu, add them to the debit types in the Administration module.

  • 若館藏需要借出費用,您可鍵入其條碼,顯示該館藏的連結

  • 說明欄位欄位是鍵入收費說明的地方

  • 在金額欄位不要鍵入幣別符號,祗能鍵入數字與小數點

Creating manual credits

人工額度可以支付部份或豁免罰款。

image460

  • 首先,選擇額度類型

  • 若此額度與館藏有關,您可鍵入館藏的條碼,連結至該館藏

  • 說明欄位欄位是鍵入額度說明的地方

  • 在金額欄位不要鍵入幣別符號,祗能鍵入數字與小數點

Printing invoices

帳號右方有個列印連結。按下該連結印出包括日期與說明的館藏收據以及待付款。

image461

Routing lists

A list of all of the serial routing lists the patron belongs to will be accessible via the 『Routing lists』 tab on the patron record.

image462

在此分頁可看到並編輯此讀者所屬的傳閱清單。

image463

Circulation history

若設定 intranetreadinghistory 偏好為顯示,流通紀錄分頁就會顯示。若設定 OPACPrivacy 系統偏好為 『允許』,則讀者可以決定讓圖書館不保留此紀錄,此分頁就祗顯示借出尚未還入的館藏。

image464

說明

  • You can customize the columns of this table in the 『Table settings』 section of the Administration module (table id: checkouthistory-table).

在頁面右上角的其他選單裡,可找到選項,匯出今天還入的條碼清單。

image465

產生每列一個條碼的文字檔。

Holds history

The holds history tab shows all the holds the patron has made, with their status.

image1496

說明

  • You can customize the columns of this table in the 『Table settings』 section of the Administration module (table id: holdshistory-table).

Modification log

If you have set your BorrowersLog to track changes to patron records, then this tab will appear. The Modification log will show when changes were made to the patron record. If you also have turned on the IssueLog and ReturnLog you will see checkins and outs on this screen as well.

image466

  • 館員欄位顯示改變內容的館員讀者號

  • 此模組清單列出讀者模組的 『MEMBERS』

  • 此作業將告知將儲存的記錄

  • Object 欄列列出修改過的 borrowernumber (如上例,我修改自己的記錄)

通知

設定 讀者訊息偏好新增編輯 讀者。此分頁將顯示已送出及待送出的訊息:

image467

勾選題名訊息,將展開內容,顯示完整的訊息,以供送出。

image468

If the message has a status of sent or failed you will have the option to 『resend』 the message to the patron by clicking the 『resend』 button found under the status.

image469

統計

依照 StatisticsFields 系統偏好的設定值,您可以看見流通讀者的統計資料。

image470

檔案

若設定 EnableBorrowerFiles 偏好為 『啟用』,則在讀者資訊頁面出現檔案分頁。

image471

從此上傳附加於讀者紀錄的檔案。

image472

已上傳所有的檔案,將顯示在表單裡,並可從該表單繼續上傳其他檔案。

image473

Purchase suggestions

讀者提出採訪建議後,在讀者記錄裡將出現採訪建議分頁。

image1247

在此可看到所有的採訪建議及其現況,您也可以讀者身份點選上方的 『新增採訪建議』。

Learn more about managing purchase suggestions in the Acquisitions chapter of this manual.

讀者離館除籍

離館除籍證明讀者沒有借出、沒有保留也沒有欠款。必須設定 useDischarge 系統偏好為 『允許』 才能啟用此功能。

說明

In France a 「quitus」 (「discharge」) is needed if you want to register for an account in a library or a university.

說明

學術圖書館多半要求讀者先結清借出才能畢業。

讀者可以 從 OPAC 退出圖書館。在館員介面顯示待退出讀者的待付費用

image1248

按待審核鈕,開啟畫面可以允許該等退館

image1249

按下讀者紀錄左方的 『退館除籍』 分頁,就能產生離館除籍表單

image1250

可以離館除籍的讀者將顯示 『實現離館除籍』 鈕

image474

不可以時將看到說明不能讓讀者離館除籍的原因。

image475

產生信件後需要下載該 PDF 檔案

image476

說明

使用 NoticeCSS 偏好格式化 PDF。

此讀者帳號將被停權

image1251

退館記錄將加入 『退館』 分頁

image1252

Housebound patrons

There are three roles a patron can have in regard to housebound circulation: borrower, chooser or deliverer.

重要

In order to use the housebound module, the HouseboundModule and ExtendedPatronAttributes system preferences must be enabled.

Chooser

If you have enabled the housebound module, with the HouseboundModule system preference, you will see that patrons now have a new section in their record called 『Housebound roles』.

image1349

Click the 『Add』 button to mark this patron as a 『Chooser』.

image1350

The chooser is in charge of choosing the materials for the housebound patron.

Deliverer

In the 『Housebound roles』, click the 『Add』 button to mark this patron as a 『Deliverer』.

image1351

The deliverer is in charge of delivering the chosen materials to the housebound patron on a specific day at a specific time.

Housebound borrowers

To create a housebound profile for an housebound patron, click on the 『Housebound』 tab in their record.

image1347

From there, you can edit their housebound profile information.

image1348

  • Delivery day: choose which day (or 『Any』) the patron prefers to receive their delivery.

  • Frequency: choose the frequency at which they want to receive their deliveries.

    說明

    The frequencies are managed through the HSBND_FREQ list of authorized values.

  • Preferred materials: enter notes that will help the chooser choose appropriate documents for the housebound patron.

    For example: books, dvds, magazines, etc.

  • Subjects: if the housebound patron has a preference for particular subjects, enter it here. This will help the chooser choose interesting documents for the patron.

    For example: romance, cookbooks, thrillers, etc.

  • Authors: if the housebound patron has favorite authors, enter them here.

    For example: Danielle Steel, James Patterson, etc.

  • Referral: if the housebound patron has a referral, enter it here.

  • Notes: enter any other notes that may help the chooser or the deliverer.

Click the 『Save changes』 button to save the housebound profile.

Coordinating deliveries

To plan visits, go to the housebound patron’s record.

In their housebound tab, you will be able to create deliveries.

image1352

Click on 『Add a new delivery』.

image1353

Fill out the information :

  • Date: Enter the date of the delivery.

  • Time: Select a time of day for the delivery. The choices are morning, afternoon, or evening.

  • Chooser: Select a chooser who will be in charge of selecting the materials for this housebound patron.

  • Deliverer: Select a deliverer who will be in charge of picking up the materials and bringing them over to the housebound patron.

image1354

Choosers and Deliverers can be notified of planned deliveries via reports. Example reports be found in the SQL Reports Library at https://wiki.koha-community.org/wiki/SQL_Reports_Patrons#Patron_Characteristics.

Recalls history

If recalls are enabled, active and past recalls requested by the patron will appear in this tab.

The Recalls history page in a patron's file

From here staff members can see the status of each recall and manage them.

Two factor authentication in the staff interface

Koha offers two-factor authentication (2FA) for logging into the staff interface.

This two-factor authentication uses a time-based one-time password (TOTP). A TOTP is a password can only be used once and is only valid for a limited time.

Users wanting to use the two-factor authentication must have an app to generate these TOTPs. Any authenticator app, such as Google Authenticator, andOTP, FreeOTP and many others can be used. Applications that enable backup of their 2FA accounts (either cloud-based or automatic) are recommended.

Turn on the two-factor authentication with the TwoFactorAuthentication system preference.

Once this is done, the staff user must go to their account by clicking their username at the top of the page and clicking 『My account』.

The user menu at the top of the page in the staff interface, the cursor is on the 'My account' option.

The user must then go to More > Manage two-factor authentication.

When two-factor authentication is enabled, the current logged in user has access to a 'manage two-factor authentication' option from the 'More' menu

The status should be 『Disabled』 when first going to this page.

The manage two-factor authentication page; the status is currently disabled; there is a button that says 'Enable two-factor authentication'

Click on 『Enable two-factor authentication』.

A QR code will be presented. This code must be scanned with an authenticator app (see above for suggestions).

The manage two-factor authentication page; a QR code is presented with a field for a pin code underneath

備註

If the app doesn’t allow to scan QR codes, the page gives the credentials that can be entered manually (account, key, time-based).

Once the QR code is scanned, the app will return a time-based PIN code. The user must enter this PIN code in the PIN code field and click 『Register with two-factor app』.

The status of the two-factor authentication will now be enabled.

When this user tries to log in to the staff interface, they will have to enter their username and password, like always, but also a two-factor authentication code.

When two-factor authentication is enabled and a user has enabled it in their account, a two-factor authentication code field will appear after they have entered their username and password to log into the staff interface

The user must then open their authenticator app, generate a time-based one-time password and enter it in the field in order to log in.

Should the user wish to disable their two-factor authentication, they can go to their account in the staff interface, click More > Manage two-factor authentication and click 『Disable two-factor authentication』.

The manage two-factor authentication page; the status is currently enabled; there is a button that says 'Disable two-factor authentication'

Communicating with patrons

Koha offers several options for communicating with patrons, some of which have already been covered in this chapter.

OPAC notes

OPAC notes are added to the patron’s file through the add patron form or the edit patron form, in the 『Library set-up』 section.

'Library set-up' and 'OPAC/Staff login' sections of the patron form

They show up in the 『Your summary』 section of the patron’s online account in the OPAC.

'Messages for you' box in the patron's online account with a note saying 'This is an OPAC note'

In the staff interface, OPAC notes will be in the 『Library use』 section of the patron’s file.

'Library use' section of the patron's file

OPAC messages

OPAC messages are added to the patron’s file using the 『Add message』 button.

Row of action buttons at the top of the patron's detail page

To leave a message that the patron will be able to see in the OPAC, choose 「OPAC - Patron’s name」 in the 『Add a message for』 field. Enter your message in the box, or choose a predefined message in the drop-down menu.

Pop-up modal for 'Add message' with the option 'Add a message for OPAC - Patron's name' chosen

說明

Predefined messages are added in the BOR_NOTES authorized value category

Once saved, the patron will be able to see the message in the 『Your summary』 section of their online account. The patron will also be able to see the date on which the message was added as well as the name of the branch.

'Messages for you' box in the patron's online account with a message saying "'This is an OPAC message' written on 10/24/2020 by Centerville"

In the staff interface, OPAC messages are shown on the patron’s detail page, at the top of the page just under the row of action buttons.

OPAC message appearing in the patron's detail page in the staff interface just under the edit buttons

It will also appear on the checkout page, to the right of the checkout box.

OPAC message appearing in the patron's checkout page to the right of the checkout box

Advance notices and hold notices

If you have enabled the EnhancedMessagingPreferences system preference, you cat set advance notices as well as hold notices when adding a new patron or editing a patron.

If the EnhancedMessagingPreferencesOPAC system preference is set to 『show』, patrons will be able to modify their messaging preferences in their online account.

'Patron messaging preferences' section of the patron form

  • Item due: A notice on the day and item is due back at the library

  • Advance notice: A notice in advance of the patron’s items being due (the patron can choose the number of days in advance)

  • Hold filled: A notice when you have confirmed the hold is waiting for the patron

  • Item check-in: A notice that lists all the of the items the patron has just checked in

  • Item checkout: A notice that lists all the of the items the patron has just checked out and/or renewed, this is an electronic form of the checkout receipt

  • Auto renewal: A notice that notifies the patron that their checkouts have been automatically renewed, or if there was a problem with their automatic renewal.

    • Customize this notice by editing the AUTO_RENEWAL or AUTO_RENEWAL_DGST notice in the Notices & slips tool

    • This option will only appear if the AutoRenewalNotices is set to 「according to patrons messaging preferences」

Patrons can choose to receive their notices as a digest by checking the 『Digest only』 box along with the delivery method. A digest is a combination of all the messages of that type (so all items due in 3 days in one email) in to one email instead of multiple emails for each alert.

The delivery methods currently supported are:

  • Email

  • SMS (text messages)

  • Automated phone call system

  • Print

To generate the advance notices (advance notice and item due), you need to run the advance_notices.pl cronjob. Then, the process_message_queue.pl cronjob will send the notices or the gather_print_notices.pl cronjob will gather them in a nice file you can print out and send out via regular mail.

Overdue notices

Overdue notices are managed in Notices & slips and when they are sent is managed in Overdue notice/status triggers.

Patrons cannot opt out of receiving overdue notices like they can other notices (such as advance notices or hold notices)

To generate the overdue notices , you need to run the overdue_notices.pl cronjob. Then, the process_message_queue.pl cronjob will send the notices or the gather_print_notices.pl cronjob will gather them in a nice file you can print out and send out via regular mail.

Custom emails