Cataloging

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Display

AcquisitionDetails

Asks: ___ acquisition details on the bibliographic record detail page.

Default: Show

Values:

  • Don’t show

  • Show

Description:

  • This system preference controls whether a tab will show on the detail page in the staff interface that includes detailed acquisitions information for the title. This tab will include links to order information stored in the acquisitions module.

    Acquisition details tab in the detailed record

AuthoritySeparator

Asks: Separate main entry and subdivisions with ___.

Default: –

Description:

hide_marc

Asks: ___ MARC tag numbers, subfield codes and indicators in MARC views.

Default: Show

Values:

  • Don’t show

  • Show

Description:

  • This system preference can be used to hide the MARC tag numbers and indicators in the staff interface and OPAC MARC views.

  • When set to ‘Show’, the MARC view of a bibliographic record will display the MARC field numbers and indicators.

    In the MARC view of the staff interface:

    The MARC view of a record in the staff interface, the MARC field numbers and indicator values are displayed.

    In the MARC view of the OPAC:

    The MARC view of a record in the OPAC, the MARC field numbers and indicator values are displayed.

  • When set to “Don’t show”, the MARC view of a bibliographic record will only display the field name.

    In the MARC view of the staff interface:

    The MARC view of a record in the staff interface, the MARC field numbers and indicator values are not displayed.

    In the MARC view of the OPAC:

    The MARC view of a record in the OPAC, the MARC field numbers and indicator values are not displayed.

Note

Contrary to the description, the subfield codes are not affected by this system preference.

Note

This system preference only affects the bibliographic record display.

IntranetBiblioDefaultView

Default: ISBD form

Asks: By default, display bibliographic records in ___

Values:

  • ISBD form – displays records in the staff interface in the old card catalog format

    • See ISBD preference for more information

  • Labelled MARC form – displays records in the staff interface in MARC with text labels to explain the different fields

  • MARC form – displays records in the staff interface in MARC

  • normal form – visual display in the staff interface (for the average person)

Description:

  • This setting determines the bibliographic record display when searching the catalog on the staff interface. This setting does not affect the display in the OPAC which is changed using the BiblioDefaultView preference under the OPAC preference tab. This setting changes the look of the record when first displayed. The MARC and ISBD views can still be seen by clicking in the sidebar.

ISBD

Default: See ISBD view configuration <https://wiki.koha-community.org/wiki/ISBD_view_configuration> on the wiki.

Asks: Use the following as the ISBD template:

Description:

  • This determines how the ISBD information will display in the staff client. Elements in the list can be reordered to produce a different ISBD view. ISBD, the International Standard Bibliographic Description, was first introduced by IFLA (International Federation of Library Associations) in 1969 in order to provide guidelines for descriptive cataloging. The purpose of ISBD is to aid the international exchange of bibliographic records for a variety of materials.

LabelMARCView

Default: Don’t

Asks: ___ collapse repeated tags of the same type into one tag entry.

Values:

  • Do – will combine all identical tag numbers under one heading in the MARC view in the OPAC and Staff Client

    image17

  • Don’t – will list all of the tags individually in the MARC view in the OPAC and Staff Client

    image18

MARCFieldDocURL

Default: blank

Asks: Use ___ as the URL for MARC field documentation. Possible substitutions are {MARC} (marc flavour, eg. “MARC21” or “UNIMARC”), {FIELD} (field number, eg. “000” or “048”), {LANG} (user language, eg. “en” or “fi-FI”). If left empty, the format documentation on http://loc.gov (MARC21) or http://archive.ifla.org (UNIMARC) is used. For example http://fielddoc.example.com/?marc={MARC}&field={FIELD}&language={LANG}

Description:

  • This system preference lets you choose the source of the MARC documentation available through the “?” next to MARC fields.

MergeReportFields

Asks: ___ fields to display for deleted records after merge

Description:

  • When merging records together you can receive a report of the merge process once it’s done, this preference lets you set the default values for this report.

Example: ‘001,245ab,600’ displays:

  • value of 001

  • subfields a and b of fields 245

  • all subfields of fields 600

NotesToHide

Asks: Don’t show these ___ note fields in title notes separator (OPAC record details) and in the description separator (Staff client record details).

Description:

  • This system preference lets you define which of your note fields are hidden from the title notes (OPAC) and descriptions (Staff) tabs. Enter the values as a comma separated list. For example to hide the local note and the bibliography note in MARC21 enter 504, 590.

OpacSuppression, OpacSuppressionByIPRange, OpacSuppressionRedirect, and OpacSuppressionMessage

OpacSuppression

Asks: ___ bibliographic records marked as suppressed from OPAC search results.

Default: Don’t hide

Values:

  • Don’t hide

    • Will show records in OPAC search results even if they are marked as suppressed

  • Hide

    • Will not show records in OPAC search results if they’re marked as suppressed

Description:

  • This system preference controls hiding of bibliographic records in the OPAC. Enter “1” in the field mapped to the suppress index (942$n in MARC21, no official field in UNIMARC) in each bibliographic record you want to hide from the OPAC. The indexer then hides it from display in OPAC but will still display it in the staff interface.

Note

An authorized value should be set for the MARC21 942$n field (or the equivalent UNIMARC field) to eliminate errors. You can use the YES_NO authorized value category, or create a new one titled SUPPRESS, for example, with a value of 0 for don’t suppress and 1 for suppress.

Warning

If this preference is set to ‘hide’ and you have the 942$n field set to 1, it will hide the entire bibliographic record, not just an individual item.

Note

Suppressed records will show a note in the staff interface indicating that they are suppressed from view in the OPAC.

Example of a bibliographic record in the staff interface with the 'Suppressed in OPAC' note at the top

This note can be styled by using the IntranetUserCSS preference to stand out more if you’d like.

Example of a bibliographic record in the staff interface with the 'Suppressed in OPAC' note at the top; the note is red and large

Fot the example above, the following snippet was added to IntranetUserCSS

.suppressed_opac {
  font-size: larger;
  color: red;
}

OpacSuppressionByIPRange

Asks: Restrict the suppression to IP addresses outside of the IP range ___ (Leave blank if not used. Define a range like 192.168..)

Description:

  • If you want to further control suppression you can set an IP address range to still show suppressed items to. Define a range like 192.168.. If you don’t want to limit suppression in this way, leave the IP field blank.

OpacSuppressionRedirect

Asks: Redirect the opac detail page for suppressed records to ___

Values:

  • the 404 error page (‘Not found’).

  • an explanatory page (‘This record is blocked’).

Default: an explanatory page (‘This record is blocked’)

Description:

  • This system preference lets you decide what the patrons will see in the OPAC when a record is suppressed. You can either show the patron a 404 error page or an explanatory page when they try to see a suppressed record. You can change the message of the explanatory page with the OpacSuppressionMessage system preference.

OpacSuppressionMessage

Asks: Display the following message on the redirect page for suppressed bibliographic records ___.

Description:

  • If you chose to show an explanatory page when a patron tries to access a suppressed bibliographic record, you can customize the message with HTML.

ShowComponentRecords, MaxComponentRecords, ComponentSortField, and ComponentSortOrder

These preferences determine whether or not children records, or component records, are displayed in the host record’s detail page.

This is especially useful for cataloging music, but it can be used in any situation where there is a host record, such a cataloging serials or kits.

ShowComponentRecords

Asks: Show a list of component records, as linked via field 773, in ___ record detail pages.

Default: no

Values:

  • both staff interface and OPAC

  • no

  • OPAC

  • staff interface

Description:

  • This is the main switch for the display of component records.

  • If set to ‘no’, the display is disabled.

  • If set to ‘staff interface’ (or ‘both staff interface and OPAC’), the component records will appear in the host record’s detail page in the staff interface, under the ‘Components’ tab.

    Record with component records shown in the 'Component' tab, in the staff interface

  • If set to ‘OPAC’ (or ‘both staff interface and OPAC’), the component records will appear in the host record’s detail page in the OPAC, under the ‘Components’ tab.

    Record with component records shown in the 'Component' tab, in the OPAC

  • Components to be displayed are found using the host record’s control number (001) in the child record’s 773$w subfield, regardless of the UseControlNumber system preference.

    For example, the host record is

    001 4379599
    003 FI-BTJ
    245 00 ‡aEasy piano pieces for children.
    

    The component record is

    001 4401194
    003 FI-BTJ
    100 1/ ‡aVivaldi, Antonio.
    245 10 ‡aAutumn :
           ‡bfrom The four seasons.
    773 0/ ‡w4379599
           ‡tEasy piano pieces for children
    

    773$w must contain the control number of the host record, with or without the control number identifier.

    Both of these will work

    773 0/ ‡w4379599
    

    or

    773 0/ ‡w(FI-BTJ)4379599
    

Warning

This feature only works with MARC21. UNIMARC is not supported at this time.

Warning

This system preference does not work with EasyAnalyticalRecords.

Warning

This system preference does not work with UseControlNumber.

MaxComponentRecords

Asks: A maximum of ___ records will be displayed.

Default: 300

Description:

  • This system preference determines how many component records are displayed in the ‘Components’ tab, both in the staff interface and in the OPAC.

  • If the host record has more components than the system preference dictates, there will be a link at the end to display the remaining records.

ComponentSortField

Asks: By default, sort component results in the staff interface by ___, (ComponentSortOrder).

Default: title

Values:

  • date added

  • author

  • biblionumber

  • call number

  • date of publication

  • title

Description:

  • This system preference, along with ComponentSortOrder, determines how the component records are sorted in the ‘Components’ tab.

ComponentSortOrder

Asks: By default, sort component results in the staff interface by (ComponentSortField), ___.

Default: ascending

Values:

  • ascending

  • descending

Description:

  • This system preference, along with ComponentSortField, determines how the component records are sorted in the ‘Components’ tab.

SeparateHoldings and SeparateHoldingsBranch

SeparateHoldings default: Don’t separate

SeparateHoldingsBranch default: home library

Asks: ___ items display into two tabs, where the first tab contains items whose ___ is the logged in user’s library. The second tab will contain all other items.

SeparateHoldings values:

  • Don’t separate

  • Separate

SeparateHoldingsBranch values:

  • holding library

  • home library

Description:

  • This system preference lets you decide if you would like to have the holding information on the bibliographic detail page in the staff interface split in to multiple tabs. The default is to show all holdings on one tab.

    image19

URLLinkText

Default: Online Resource

Asks: Show ___ as the text of links embedded in MARC records.

Description:

  • If the 856 field does not have a subfield 3 or y defined, the OPAC will say ‘Click here to access online.^ If you would like the field to say something else enter that in this field.

UseControlNumber

Default: Don’t use

Asks: ___ record control number ($w subfields) and control number (001) for linking of bibliographic records.

Values:

  • Don’t use

    • When clicking on links to titles that appear next to ‘Continues’ and ‘Continued by’ in the detail display Koha will perform a title search

  • Use

    • When clicking on links to titles that appear next to ‘Continues’ and ‘Continued by’ in the detail display Koha will perform a control number (MARC field 001) search

    Important

    Unless you are going in and manually changing 773$w to match your rigorously-defined bibliographic relationships, you should set this preference to “Don’t use” and instead set EasyAnalyticalRecords to “Display”

Description:

  • If you have a serial called “Journal of Interesting Things” which has a separate record from when it was called “Transactions of the Interesting Stuff Society,” you could add linking fields to indicate the relationship between the two records. UseControlNumber allows you to use your local accession numbers for those links. In MARC21, the relevant sections of the two records might look like this:

    =001    12345
    =110  2_$aInteresting Stuff Society.
    =245  10$aTransactions of the Interesting Stuff Society.
    =785  00$aInteresting Stuff Society$tJournal of Interesting Things.$w12346
    
    =001    12346
    =110  2_$aInteresting Stuff Society.
    =245  10$aJournal of Interesting Things.
    =780  00$aInteresting Stuff Society$tTransactions of the Interesting Stuff Society.$w12345
    

    With UseControlNumber set to ‘Use’, the 78x links will use the Control Numbers is subfield $w, instead of doing a title search on “Journal of Interesting Things” and “Transactions of the Interesting Stuff Society” respectively.

Note

You can use the autoControlNumber system preference to automatically fill 001 with the biblionumber of the record.

Exporting

BibtexExportAdditionalFields

Asks: Include following fields when exporting BibTeX

Description:

  • Use one line per tag in the format BT_TAG: TAG$SUBFIELD ( e.g. lccn: 010$a )

  • To specify multiple marc tags/subfields as targets for a repeating BibTex tag, use the following format: BT_TAG: [TAG2$SUBFIELD1, TAG2$SUBFIELD2] ( e.g. notes: [501$a, 505$g] )

  • All values of repeating tags and subfields will be printed with the given BibTeX tag.

  • Use ^@^ ( with quotes ) as the BT_TAG to replace the bibtex record type with a field value of your choosing.

Warning

Requires YAML syntax to work

This means

  • Make sure there is NO space between the field name and the colon

  • Make sure there IS a space between the colon and the value

  • If there are more than one values for the same field, put them in square brakets, separated by comma and space

  • Make sure each pair is on its own line

RisExportAdditionalFields

Asks: Include following fields when exporting RIS

Description:

  • Use one line per tag in the format RIS_TAG: TAG$SUBFIELD ( e.g. LC: 010$a )

  • To specificy multiple marc tags/subfields as targets for a repeating RIS tag, use the following format: RIS_TAG: [TAG2$SUBFIELD1, TAG2$SUBFIELD2] ( e.g. NT: [501$a, 505$g] )

  • All values of repeating tags and subfields will be printed with the given RIS tag.

  • Use of TY ( record type ) as a key will replace the default TY with the field value of your choosing.

Warning

Requires YAML syntax to work

This means

  • Make sure there is NO space between the field name and the colon

  • Make sure there IS a space between the colon and the value

  • If there are more than one values for the same field, put them in square brakets, separated by comma and space

  • Make sure each pair is on its own line

Requires YAML syntax to work

Importing

AdditionalFieldsInZ3950ResultSearch

Asks: Display the MARC field/subfields ___ in the ‘Additional fields’ column of Z39.50 search results (use comma as delimiter e.g.: “001, 082$ab, 090$ab”).

Description:

  • This system preference lets you define additional fields and subfields to display on the Z39.50 result list.

AggressiveMatchOnISBN

Default: don’t

Asks: When matching on ISBN with the record import tool, ___ attempt to match aggressively by trying all variations of the ISBNs in the imported record as a phrase in the ISBN fields of already cataloged records.

Values:

  • do

  • don’t

Description:

  • This system preference allows you to choose to alter the ISBN matching rule used when staging records for import to be more aggressive. This means that all text will be stripped from the ISBN field so that a pure number match is possible. If this preference is set to “Don’t” then Koha will find a match only if the ISBN fields are identical.

AggressiveMatchOnISSN

Default: don’t

Asks: When matching on ISSN with the record import tool, ___ attempt to match aggressively by trying all variations of the ISSNs in the imported record as a phrase in the ISSN fields of already cataloged records.

Interface

advancedMARCeditor

Asks: ___ descriptions of fields and subfields in the MARC editor.

Default: Show

Values:

  • Don’t show

  • Show

Description:

  • This system preference determines whether or not MARC field names will be present when editing or creating MARC records.

  • When set to ‘Show’, the field and subfield names appear next to the field and subfield numbers and codes.

    Basic cataloging form

  • When set to “Don’t show”, only the field numbers and subfield codes are displayed.

    The basic editor in cataloging, only the field numbers and subfield codes are shown next to the fields and subfields.

CatalogConcerns

Asks: ___ staff to report concerns about catalog records.

Values:

  • Allow

  • Don’t allow

Default: Don’t allow

Description:

See also:

CatalogerEmails

Asks: Use ___ as the notification address for catalog concerns.

Default: empty

Description:

  • This system preference is used to define to which email address new catalog concerns should be sent.

  • You can input more than one email address by separating them with commas.

  • If left empty, no email will be sent.

  • The email sent is the TICKET_NOTIFY notice, which can be customized in the Notices and slips tool.

See also:

DefaultClassificationSource

Default: Dewey Decimal System

Asks: Use ___ as the default classification source.

Values:

  • ANSCR (Sound Recordings)

  • Dewey Decimal Classification

  • Library of Congress Classification

  • Other/Generic Classification Scheme

  • SuDoc Classification (U.S. GPO)

  • Universal Decimal Classification

    Note

    Adding another classification under Administration > Classification Sources will make it show up in this list as well.

DefaultSaveRecordFileID

Asks: When saving in a MARC/MARCXML file in the advanced cataloging editor or exporting from the detail page in the staff interface, use the ___ in the file name.

Default: bibliographic record number

Values:

  • bibliographic record number

  • control number

Description:

  • This system preference determines what is the default file name that is used when downloading a MARC record.

  • Choosing ‘bibliographic record number’ will result in a file name like bib-123456.mrc where 123456 is the biblionumber.

  • Choosing ‘contol number’ will result in a file name like record-123456.mrc where 123456 is the record control number (in MARC21, this is the 001 field).

EasyAnalyticalRecords

Asks: ___ easy ways to create analytical record relationships.

Default: Don’t show

Values:

  • Don’t show

  • Show

Description:

  • An analytic entry in a catalog is one that describes a part of a larger work that is also described in the catalog. In bibliographic cataloging, analytic entries may be made for chapters in books or special issues of articles in periodicals. In archival cataloging, analytic entries may be made for series or items within a collection. This feature in Koha allows for an easy way of linking analytic entries to the host records, and this system preference adds several new menu options to the staff cataloging detail pages to allow that to happen.

Warning

If you decide to use this feature, make sure that the UseControlNumber system preference is set to “Don’t use”. Otherwise, the “Show analytics” links in the staff interface and the OPAC will be broken.

EnableAdvancedCatalogingEditor

Default: Don’t enable

Asks: ___ the advanced cataloging editor.

Description:

  • This system preference will allow you to choose between a basic editor and a advanced editor for cataloging.

    Note

    This feature does not currently include any support for UNIMARC or NORMARC fixed fields.

Record structure

AlternateHoldingsField and AlternateHoldingsSeparator

Asks: Display MARC subfield ___ as holdings information for records that do not have items, with the subfields separated by ___.

Description:

  • Sometimes libraries migrate to Koha with their holding info in the 852 field (OCLC holdings information field) and choose not to transfer that information into the 952 (Koha holdings information field) because they don’t plan on circulating those items. For those libraries or other libraries that have data in the 852 fields of their records that they want to display, these preferences let you choose to display holdings info from a field other than the 952 field. The AlternateHoldingsField preference can contain multiple subfields to look in; for instance 852abhi would look in 852 subfields a, b, h, and i.

  • With AlternateHoldingsField set to 852abhi and AlternateHoldingsSeparator set to a space the holdings would look like the following:

    image22

ApplyFrameworkDefaults

Asks: Apply framework default values ___

Default: when cataloguing new records

Values:

  • [Select all]

  • when cataloguing new records

  • when changing the framework while editing the existing record

  • when editing records as new (duplicating)

  • when importing a record via z39.50

Description:

  • This system preference is used to determine when default values as defined in the MARC bibliographic frameworks or the authority frameworks.

  • If choosing values other than for a new record, the default values will only be filled if the fields are empty. It will not overwrite the existing information.

autoBarcode

Default: generated in the form <branchcode>yymm0001

Asks: Barcodes are ___

Values:

  • generated in the form <branchcode>yymm0001

  • generated in the form <year>-0001, <year>-0002

  • generated in the form 1, 2, 3

  • incremental EAN-13 barcodes

  • not generated automatically

Description:

  • This setting is for libraries wishing to generate barcodes from within Koha (as opposed to scanning in pre-printed barcodes or manually assigning them). The default behavior makes it so that when you click in the barcode field (952$p in MARC21) it will populate with the automatic barcode you have chosen. If you would rather it only enter an automatic barcode when you click on the plugin (the … to the right of the field) you can change the plugin used for that field in the framework. Set the plugin for 952$p (if using MARC21 or equivalent field mapped to items.barcode in your local MARC format) for your frameworks to barcode_manual.pl instead of barcode.pl. Learn more about editing frameworks under the MARC Bibliographic Frameworks section of this manual.

autoControlNumber

Asks: Control Number (001) is ___.

Default: not generated automatically

Values:

  • generated as biblionumber

  • not generated automatically

Description:

  • This system preference is used to automatically generate a control number in the MARC field 001.

  • By default, Koha does not generate a control number for records.

  • If set to ‘generated as biblionumber’, the control number will be filled with the biblionumber once the record is saved.

    • This will not affect existing records that already have a value in 001. The existing value will be preserved.

    • If an existing record has no value in 001, the biblionumber will be added.

    • When duplicating a record, 001 will not be copied to the new record. The biblionumber will be added to 001 upon saving the new record.

ContentWarningField

Asks: Use MARC field __­_ for storing content warnings.

Default: none

Description:

  • This system preference is used to choose the MARC field that is used to add content warnings to a bibliographic record.

  • It is recommended to use a local notes field (599 in MARC21 for example).

  • Make sure to add the field in the MARC bibliographic framework in order to be able to edit it.

  • Subfield x will not appear in the OPAC. Use it to add non-public notes about the content warning.

  • Subfield u will be used as the URL for the field. Make sure to add http(s)://. Subfield a (non repeatable) will be used as the text of the URL.

  • All other subfields will be displayed in order.

DefaultCountryField008

Default: Empty defaults to xxu for United States

Asks: Fill in the default country code for field 008 Range 15-17 of MARC21 - Place of publication, production, or execution. ___.

Description:

  • This system preference will allow you to set the country code for your MARC21 008 field by default. If this is left empty it will default to United States (xxu). See the MARC Code List for Countries for additional values for this preference.

    Note

    This system preference won’t have any effect if your records are in UNIMARC.

DefaultLanguageField008

Default: Empty defaults to eng

Asks: Fill in the default language for field 008 Range 35-37 of MARC21 records ___.

Description:

  • This system preference will allow you to set the language for your MARC21 008 field by default. If this is left empty it will default to English (eng). See the MARC Code List for Languages for additional values for this preference.

    Note

    This system preference won’t have any effect if your records are in UNIMARC.

item-level_itypes

Default: specific item

Asks: Use the item type of the ___ as the authoritative item type (for determining circulation and fines rules, etc).

Values:

  • bibliographic record

  • specific item

Description:

  • This system preference determines whether the item type Koha uses for issuing rules will be an attribute of the bibliographic record or the item record. Most libraries refer to the item record for item types. It also determines if the item type icon appears on the OPAC search results. If you have the preference set to ‘bibliographic record’ then Koha displays the item type icon on the search results to the left of the result info.

    image23

itemcallnumber

Default: 082ab

Asks: Map the MARC subfield to an item’s callnumber.

Note

This can contain multiple subfields to look in; for instance 082ab would look in 082 subfields a and b.

Description:

  • This setting determines which MARC field will be used to determine the call number that will be entered into item records automatically (952$o). The value is set by providing the MARC field code (050, 082, 090, 852 are all common in MARC21) and the subfield codes without the delimiters ($a, $b would be ab).

  • The field can also contain several MARC fields in priority order. For example, 082ab,050ab,080ab,090ab will look in priority in 082ab, if 082 is not filled in, it will look in 050ab, etc.

    Important When entering more than one MARC field, separate them with a comma, but do not put spaces after the commas.

Examples:

  • Dewey: 082ab or 092ab; LOC: 050ab or 090ab; from the item record: 852hi

MarcFieldForCreatorId, MarcFieldForCreatorName, MarcFieldForModifierId, MarcFieldForModifierName

Asks: Store record’s creator borrowernumber in MARC subfield ___ and record’s creator name in MARC subfield ___ Store record’s last modifier borrowernumber in MARC subfield ___ and record’s last modifier name in MARC subfield ___ NOTE: Use a dollar sign between field and subfield like 123$a.

Description:

  • This system preference allows you to define which MARC subfields to use to automatically save the details of the logged in user. You can save details for the record creator and the most recent modifier.

marcflavour

Default: MARC21

Asks: Interpret and store MARC records in the ___ format.

Values:

  • MARC21

    • The standard style for the US, Canada, Australia, New Zealand, United Kingdom, Germany and other countries

  • UNIMARC

    • The standard style used in France, Italy, Portugal, Russia, and other countries

  • NORMARC

    • The standard style for Norway

Description:

  • This system preference defines global MARC style (MARC21, UNIMARC or NORMARC) used for encoding.

    Important

    Changing the value of this preference will not convert your records from one MARC style to an other.

MARCOrgCode

Default: OSt

Asks: Fill in the MARC organization code ___ by default in new MARC21 records (leave blank to disable).

Description:

  • The MARC Organization Code is used to identify libraries with holdings of titles and more.

Learn more and find your library’s MARC21 code on the MARC Code list for Organizations or in Canada on the Canadian Symbols Directory.

Note

This system preference won’t have any effect if your records are in UNIMARC.

NewItemsDefaultLocation

Asks: When items are created, give them the temporary location of ___ (should be a location code, or blank to disable).

Description:

PrefillItem

Default: the new item is not prefilled with last created item values.

Asks: When a new item is added ___

Values:

  • the new item is not prefilled with last created item values.

  • the new item is prefilled with last created item values.

Description:

  • This system preference controls the behavior used when adding new items. Using the options here you can choose to have your next new item prefill with the values used in the last item was added to save time typing values or to have the item form appear completely blank. Using SubfieldsToUseWhenPrefill you can control specifically which fields are prefilled.

StripWhitespaceChars

Asks: ___ leading and trailing whitespace characters (including spaces, tabs, line breaks and carriage returns) and inner newlines from data fields when cataloguing bibliographic and authority records. The leader and control fields will not be affected.

Default: Don’t strip

Values:

  • Don’t strip

  • Strip

Description:

  • Sometimes, invisible characters are inadvertently added when copy-pasting data from elsewhere and these can cause data discrepancies, when linking authorities automatically for example.

  • This system preference is used to automatically remove unwanted invisible characters from fields when cataloging bibliographic records or cataloging authority records.

  • When set to ‘Strip’, the following characters will be removed automatically

    • space at the beginning of the field

    • space at the end of the field

    • tabulation at the beginning of the field

    • tabulation at the end of the field

    • line break or carriage return at the beginning of the field

    • line break or carriage return within the field

    • line break of carriage return at the end of the field

Note

Only data fields (fields with subfields) are affected by this system preference. The leader and control fields are not affected as they often must contain spaces.

SubfieldsToAllowForRestrictedBatchmod

Asks: Define a list of subfields for which editing is authorized when items_batchmod_restricted permission is enabled, separated by spaces. ___

Examples:

  • UNIMARC: “995$f 995$h 995$j”

  • MARC21: “952$a 952$b 952$c”

Description:

  • This system preference lets you define what fields can be edited via the batch item modification tool if the items_batchmod_restricted permission is enabled.

    Note

    The FA framework is excluded from the permission. If the pref is empty, no fields are restricted.

SubfieldsToAllowForRestrictedEditing

Asks: Define a list of subfields for which editing is authorized when edit_items_restricted permission is enabled, separated by spaces. ___

Examples:

  • UNIMARC: “995$f 995$h 995$j”

  • MARC21: “952$a 952$b 952$c”

Description:

  • This system preference lets you define what fields can be edited via cataloging if the edit_items_restricted permission is enabled

    Note

    The Fast Add (FA) framework is excluded from the permission. If the pref is empty, no fields are restricted.

SubfieldsToUseWhenPrefill

Asks: Define a list of subfields to use when prefilling items ___

Important

Separate values with a space.

Description:

  • When the PrefillItem preference is set to prefill item values with those from the last added item, this preference can control which fields are prefilled (and which are not). Enter a space separated list of fields that you would like to prefill when adding a new item.

UNIMARCField100Language

Default: fre

Asks: Use the language (ISO 690-2) ___ as default language in the UNIMARC field 100 when creating a new record or in the field plugin.

UseOCLCEncodingLevels

Asks: ___ OCLC defined values for MARC encoding level in leader value builder for position 17.

Default: Don’t display

Values:

  • Don’t display

  • Display

Description:

  • This system preference controls whether or not the OCLC values for encoding levels are shown in the leader value builder.

  • When set to “Display”, the extra OCLC values are displayed in the drop-down menu in the leader value builder.

    The leader value builder pop-up window, the drop-down menu for position 17 - Encoding level is open, and the extra OCLC values are displayed (I - Full-level input by OCLC participants, J - Deleted record, K - Less-than-full input by OCLC participants, M - Added from a batch process)

z3950NormalizeAuthor and z3950AuthorAuthFields

Defaults: Don’t copy and 701,702,700

Asks: ___ authors from the UNIMARC ___ tags (separated by commas) to the correct author tags when importing a record using Z39.50.

Description for z3950NormalizeAuthor:

  • This system preference allows for ‘Personal Name Authorities’ to replace authors as the bibliographic authority. This system preference should only be considered by libraries using UNIMARC.

Values for z3950NormalizeAuthor:

  • Copy

  • Don’t copy

Description for z3950AuthorAuthFields:

  • This system preference defines which MARC fields will be used for ‘Personal Name Authorities’ to replace authors as the bibliographic authorities. This system preference only applies to those using UNIMARC encoding. The MARC fields selected here will only be used if ‘z3950NormalizeAuthor’ is set to “Copy”. The default field are 700, 701, and 702.

Spine labels

SpineLabelAutoPrint

Default: don’t

Asks: When using the quick spine label printer, ___ automatically pop up a print dialog.

Values:

  • do

  • don’t

SpineLabelFormat

Default: <itemcallnumber><copynumber>

Asks: Include the following fields on a quick-printed spine label: (Enter in columns from the bibliographic, biblioitems or items tables, surrounded by < and >.)

SpineLabelShowPrintOnBibDetails

Asks: ___ buttons on the bibliographic details page to print item spine labels.

Default: Don’t show

Values:

  • Don’t show

  • Show

Description:

  • If set to ‘Show’, there will be a ‘Print label’ button in the holdings table in the staff interface for each item.

    A holdings table in the catalog in the staff interface, the next to last column on the right is titled 'Spine label' and there is a 'Print button' label for each item in the table

  • This button opens the Quick spine label creator tool.