Catalogage

Before you start cataloging in Koha you’re going to want to do some basic setup. Refer to the Implementation checklist for a full list of these things. Most importantly you’re going to want to make sure that your MARC bibliographic frameworks are all defined the way you want. Once in the cataloging module you will not be able to add or remove fields and subfields so your frameworks must be ready before you start cataloging.

You can also use OCLC Connexion to send records directly in to Koha. For more information on that please review the OCLC Connexion Gateway setup Appendix.

  • Get there: More > Cataloging

Bibliographic records

In Koha the bibliographic record contains the main information related to the material. This includes things like the title, author, ISBN, etc. This information is stored in Koha in Marc (different flavors of Marc are supported in Koha). Once this information is saved, item records can be attached.

Adding records

Les notices sont ajoutées à Koha par saisie originale ou par catalogage dérivé. Vous pouvez optez pour l’interface de catalogage de base, ou avancée, pour l’ensemble de votre travail

Si vous voulez cataloguer une nouvelle notice en utilisant l’éditeur de catalogage de base

  • Click “New record”

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    • Choose the framework you would like to base your record on

      Note

      You can create or modify frameworks in the Administration module.

Si vous voulez cataloguer une nouvelle notice en utilisant l’éditeur de catalogage avancée

If you want to catalog a record based on an existing record at another library in the basic or advanced editor

  • Cliquer sur “Dériver une nouvelle notice via Z39.50”

  • Click on the arrow to pre-select a framework for your imported your catalog record (the Default framework is used if you do not make a selection).

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    • Cherchez la notice que vous voulez cataloguer

    Note

    Si aucun résultat n’est trouvé, ciblez votre recherche Z39.50 dans moins de champs et non sur tous.

  • Search targets can be altered by using the Z39.50 admin area.

  • The display of extra MARC fields and subfields can be configured via the AdditionalFieldsInZ3950ResultSearch preference.

  • From the results” “Actions” button you can view the MARC or Card view for the record or choose to import it into Koha.

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    Note

    • You can customize the columns of this table in the “Table settings” section of the Administration module (table id: resultst).

    • Si vous ne trouvez pas le titre que vous recherchez dans le résultat d’une requête Z.39.50,, cliquez sur Essayer une autre recherche dans le coin inférieur gauche de la page.

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Basic editor cataloging

Quand vous ouvrez une grille vide ou que vous importez une notice via Z39.50, un formulaire s’affichera dans lequel vous pouvez poursuivre le catalogage

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  • If you would rather not see the MARC tag numbers you can change the value in your hide_marc system preference or each user can check the box next to “Show tags” found under “Settings”.

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  • Pour replier ou développer un champ, cliquez sur son numéro (ou sa description).

  • To get help from the Library of Congress on a MARC tag click the question mark (?) to the right of each field number

    • It is possible to change the source of the MARC documentation using the MARCFieldDocURL system preference

    • Si vous considérez que cette information est inutile, vous pouvez désactiver cette option en cliquant sur “Montrer les liens vers la documentation MARC” en haut de la grille

  • Sometimes fields may not be editable due to the value in your BiblioAddsAuthorities system preference. If you have this preference set to not allow catalogers to type in fields controlled by authorities you may see a lock symbol to the left of the field.

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    • Si cette icône apparaît, vous devez cliquez dessus afin de lancer une recherche d’une autorité existante.

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    • Dans la liste des résultats, cliquez sur Choisir autorité afin de la reporter dans votre notice bibliographique.

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  • Pour dupliquer un champ cliquez sur l’icône “répéter ce champ” à gauche

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    • Pour positionner les sous-champs correctement, cliquez sur la flèche « vers le haut » à gauche du sous-champ

    • Pour dupliquer un sous-champ, cliquez sur l’icône de clonage à droite du champ.

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    • Pour supprimer un sous-champ (s’il y en a plus d’un du même type, cliquez sur le signe moins qui se trouve à droit du champ.

  • To use a plugin click on the icon to the right of the field

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    • Certains champs fixes ont des éditeurs qui changeront selon le type de document que vous êtes en train de cataloguer (par exemple les champs 006 et 008)

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  • Une fois que vous avez fini, cliquez sur le bouton “Enregistrer” en haut et choisissez d’enregistrer ou de visualiser la notice bibliographique que vous venez de créer. Vous pouvez aussi continuer d’ajouter/modifier les exemplaires associés à la notice

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    • Cliquer sur “Enregistrer et voir la notice” affichera directement la notice que vous venez de cataloguer

    • Cliquer sur “Enregistrer et ajouter des exemplaires” vous affichera le formulaire d’ajout/modification après l’enregistrement de la notice bibliographique à laquelle vous pouvez associer des exemplaires

    • Choosing “Save and continue editing” will allow you to save your work so far and keep you in the editor to continue working

  • Si vous êtes sur le point d’ajouter une notice en doublon à votre catalogue, le système vous le signale.

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    Note

    To find possible duplicates, the system searches for the ISBN, and if there is not ISBN, it searches for the same combination of title and author.

Advanced editor cataloging

In order to use the Advanced cataloging editor you need to enable the EnableAdvancedCatalogingEditor preference.

Note

This feature does not currently include any support for UNIMARC or NORMARC fixed fields.

In the advanced editor once you’ve opened a blank framework or imported a record via Z39.50 you will be presented with the form to continue cataloging

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Vous pouvez faire des recherches Z39.50 en utilisant la zone de recherche sur la gauche

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De ces résultats Z39.50, vous pouvez voir la notice MARC en cliquant sur le lien qui est sur la droite.

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Cliquer sur « Import » lance la notice dans l’éditeur pour y apporter des modifications

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Note

Quand vous ajoutez un nouveau champs dans l’éditeur avancé, vous devez saisir un tiret-bas dans le cas d’un indicateur vide, et entourer les indicateurs d’espaces.

Note

Vous devez insérer un espace avant le premier délimiteur de sous-zone, mais pas avant ou après les autres délimiteurs de sous-zone dans le champs.

At the bottom of the editor you will see help from the Library of Congress for the field you are on. In cases where your MARC is invalid you will see red highlighting. To edit the record using only keyboard functions the Keyboard shortcuts button will inform you of the necessary commands.

A clipboard is available to copy and paste text between fields. See the image and table below for the shortcuts used with the clipboard.

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Advanced cataloging keyboard shortcuts

Les raccourcis clavier suivants peuvent être utilisés dans le module de catalogage avancé pour gagner du temps et des clics.

Raccourci

Comportement

Ctrl-C

Copy current field

Shift-Ctrl-C

Copy current subfield

Ctrl-X

Delete current field and copy to “clipboard”

Shift-Ctrl-X

Delete current subfield and copy to “clipboard”

Alt-C

Insert copyright symbol (©)

Alt-P

Insert copyright symbol (℗) (sound recordings)

Ctrl-D

Insérer un délimiteur (‡)

Ctrl-I

Copy current field on next line

Shift-Entrée

Insére un saut de ligne

Shift-Ctrl-L

Link field to authorities

Entrée

Nouvelle zone sur la prochaine ligne

Onglet

Aller à la prochaine position

Ctrl-P

Paste selection from “clipboard”

Shift-Tabulation

Aller à la position précédente

Ctrl-H

Obtenir de l’aide sur la sous-zone actuelle

Shift-Ctrl-K

Toggle Keyboard

Ctrl-S

Save record (cannot be remapped)

Advanced cataloging virtual keyboard

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A virtual keyboard is available for adding diacritics and symbols. Use the shortcut Shift-Ctrl-K to display the keyboard. A “Keyboard layouts” button will display at the top of the advanced editor that allows you to set the virtual keyboard layout for different languages.

Macros in advanced cataloging

Pour enregistrer une nouvelle macro :

  • Select the « Macros… » button

  • Une fenêtre apparaîtra. Dans cette fenêtre, sélectionnez « Nouvelle macro… », saisissez le nom de la nouvelle macro dans la boîte correspondante, puis cliquez sur OK.

  • Maintenant, cliquez a la droite du petit chiffre 1, et saisissez votre première ligne de macro. Pour obtenir plusieurs lignes, par-exemple pour une macro multi-champs, saisissez la touche « Retour », et ainsi une ligne portant le chiffre 2 apparaîtra. Sur cette ligne, saisissez la deuxième ligne/le deuxième champs, etc.

  • Vos macros seront automatiquement sauvegardées. Quand vous aurez terminé, cliquez sur le « x » pour fermer la fenêtre, ou sélectionnez une macro de la notice courante, ou sélectionnez une autre macro.

Pour modifier une macro existante:

  • Select the « Macros… » button

  • A window will pop up. In this window, select the macro that you wish to edit & make your changes.

  • Vos travaux seront automatiquement sauvegardés, ainsi quand vous aurez terminé, cliquez sur le « x » pour fermer la fenêtre, ou sélectionnez une macro de la notice courante, ou sélectionnez un autre macro.

La syntaxe de base du langage macro :

  • new 500=‡aÉdité avec Rancor

    • Créera une nouvelle zone 500 avec une sous-zone ‡a, et y inscrira « Édité avec Rancor »

  • 245c= par J.K. Rowling

    • Inscrit au premier sous-champs ‡c du champs MARC 245 :  » par J.K. Rowling » , le créant si nécessaire.

  • 082a={084a}

    • Assigne le contenu du sous-champs ‡a du premier code 082 (créant le sous-champs si nécessaire) au même contenu que la première sous-zone 084‡a.

  • indicators=_1

    • Sets the indicators of the last mentioned tag (in this case, 082) to « _ » and « 1 ».

  • new 090a=Z674.75.W67

    • Créez une nouvelle sous-zone ‡a dans le premier 090 (seulement si ce champs existe déjà) et inscrivez Z674.75.W67.

  • new 090a at end=Z674.75.W67

    • Tel que précédemment

  • new 245b after a= a tale of might and magic /

    • Crée un nouveau ‡b après le premier sous-champs ‡a et inscrit  » a tale of might and magic / ».

  • delete 245b

    • Efface le contenu du premier sous-champs ‡b du premier 245

Adding analytic records

Certaines bibliothèques proposent aux usagers l’accès à des articles de journaux, de périodiques, des extraits de monographies, grâce au catalogage analytique. Le catalogage analytique crée des notices bibliographiques distinctes pour les articles, les chapitres, paragraphes, etc. inclus dans des volumes entiers comme un livre, journal, périodique. Dans le catalogage analytique, bien que la notice bibliographique soit créée séparément pour son titre, elle n’est pas physiquement séparée de son exemplaire de base. Pour en savoir plus sur le catalogage analytique, consultez le Chapitre 13 de AACR2.

If you would like to catalog analytic records there are two options. One is to use the Easy analytics function; the other is the Analytics enhanced workflow.

Easy analytics

The easy analytics feature makes linking analytic records together easier. The first thing you need to do is set the EasyAnalyticalRecords preference to “Display” and the UseControlNumber preference to “Don’t use.”

After cataloging your analytic record (see adding records for more on creating records) click “Edit” from the normal view and choose to “Link to host item”

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Il vous sera demandé d’entrer le code à barres de l’exemplaire lié à cette notice.

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Après avoir scanné le code à barres de l’exemplaire et cliqué “Sélectionner” vous recevrez un message de confirmation.

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La notice aura maintenant un champ 773 (en MARC21) rempli pour compléter le liens.

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To view all of the items tied to the host record, do a search for the record, click the “Analytics” tab on the left and the analytics tied to each barcode will be shown under the “Used in” column.

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Note

It is also possible to create analytic records from this screen by clicking on “Create analytics”

You can also see the analytics attached to this record by clicking the “Show analytic” link towards the top of the record in the normal view.

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When looking at the analytic record you will also see a link to the host item under the “Host records” column in the holdings table when viewing the “Analytics” tab.

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Analytics enhanced workflow

To use the enhanced workflow method of adding analytics, the first thing you need to do is set the EasyAnalyticalRecords preference to “Don’t display” and the UseControlNumber preference to “Use.”

After cataloging your original record (see adding records for more on creating records) click “New” from the normal view and choose to “New child record.”

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This will open a new blank record for cataloging. The blank record will have the 773 field filled in properly to complete the link once the record is saved.

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The “Show analytics” link from the host record will now use the hosts record control number (001) to search for all records on the system of the type “monographic component part” or “serial component part” (Leader position 7) with a 773 subfield w that contains the hosts record control number.

Editing analytics

If you have linked an analytic record incorrectly you can remove that link by editing the analytic record (not the host record).

To do this, go to the analytic record and click the “Edit” button. For UseControlNumber simply edit or remove the corresponding 773.

If using EasyAnalytics choose to “Edit items”; To the left of each item you will see two options.

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  • Clicking “Edit in host” will allow you to edit the item on the host record.

  • Cliquer sur “Délier” supprimera la zone 773 (en MARC21) et le lien entre la notice de dépouillement et la notice hôte.

Editing records

To edit a record you can click the “Actions” button and choose “Edit biblio” from the search results on the cataloging search page

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ou allez directement sur la notice bibliographique, cliquez sur le bouton “Modifier” et choisissez “Modifier la notice”

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La notice s’ouvrira dans l’éditeur MARC

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The alternative is to search via Z39.50 to overlay your record with a fuller record found at another library. You can do this by choosing “Replace record via Z39.50/SRU” from the “Edit” menu.

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Once you choose that, you will be brought to a Z39.50 search window to search other libraries for the record in question.

Quand vous avez saisi les données utiles, cliquez “Sauvegarder”

You can also use the edit menu to add your own custom cover image if you have either OPACLocalCoverImages and/or LocalCoverImages set to “Display” by choosing “Upload image” from the menu.

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Choosing “Upload image” will take you to the Upload Local Cover Image Tool.

Duplicating records

Sometimes a copy of the record you need to catalog can’t be found via Z39.50. In these cases you can create a duplicate of similar record and edit the necessary pieces to create a new record. To duplicate an existing record click “Edit as new (duplicate)” from the “Edit” menu on the bibliographic record.

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This will open a new MARC record with the fields filled in with the values from the original bibliographic record.

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Attaching files to records

Vous pouvez, si vous le souhaitez, ajouter des fichiers dans Koha avec peu de paramétrages.

  • You will need to ask your system administrator to set the “upload_path” config variable to point to where the files will be stored

    • You can see if your upload path is set correctly by visiting About Koha > System information. If there is an error you will see it there.

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  • You will want to be sure that your OPACBaseURL system preference is set appropriately

  • You will want to add the upload.pl plugin to the 856$u subfield in one (or multiple) of your frameworks

Once you are all set up you can continue with cataloging as regular. You will see a plugin icon next to the 856$u that will open up the upload and/or search window

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From this menu you can click browse to find a file and attach it, or you can search files you have uploaded previously using the search box. From the search results you can choose which file to attach.

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Une fois choisi, le fichier apparaît en tant que lien dans la notice MARC et dans l’affichage en détail.

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Note

If the file is a PDF, it will be opened directly in the user’s browser whereas if the file is an image or another type of file, the user will be prompted to download it.

Merging records

Pour fusionner des notices bibliographiques, vous devez aller dans le module Catalogage et faire une recherche.

Si vous trouvez des doublons dans les résultats de la recherche, vous pouvez cocher les cases à côté des notices et cliquer sur le bouton « Fusionner les notices sélectionnées » en haut des résultats.

Une fois les notices sélectionnées, cliquez sur le bouton “Fusionner les notices sélectionnées” en haut de la liste. Il vous sera demandé laquelle des deux notices vous souhaitez garder comme notice principale et laquelle sera supprimée après la fusion. Si les notices ont été créées avec différentes grilles de catalogage, Koha vous demandera également à quelle grille la nouvelle notice fusionnée sera rattachée.

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Les deux notices vous seront présentées dans des onglets distincts (étiquetés avec le numéro de la notice). Tous les champs de la première notice sont sélectionnés par défaut. Désélectionnez les champs que vous ne voulez pas conserver. Puis dans le second onglet, choisissez les champs que vous voulez dans la notice finale.

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Si vous essayez d’ajouter deux fois un champs qui n’est pas répétable (comme le champ 200 à la fois de la notice 1 et de la 2), vous obtiendrez un message d’erreur

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Sous les notices que vous êtes en train de fusionner, vous verrez la ligne « Zones à afficher dans le rapport ». Celle-ci vous permet de choisir quels champs MARC vous verrez apparaître sur la page de confirmation de fusion.

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Si vous ne saisissez rien dans cette zone, vous recevrez une confirmation avec des nombres seulement

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If you enter fields you will see those on the confirmation page (you can set defaults with the MergeReportFields preference)

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Une fois les sélections effectuées, cliquez sur le bouton “Fusionner” (merge). La notice principale contiendra maintenant les données choisies ainsi que les exemplaires des deux notices bibliographiques. La deuxième notice sera supprimée.

Note

If you would like you can also use the Lists tool for merging records together. Learn more here.

Deleting records

Pour supprimer une notice bibliographique, cliquer sur le bouton “Modifier” et sélectionnez “Supprimer la notice”

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Bibliographic records can only be deleted once all items have been deleted. If you try to delete a bibliographic record with items still attached you will see that the delete option is grayed out.

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Item records

Chaque notice bibliographique Koha peut avoir un ou plusieurs exemplaires rattachés. Chaque exemplaire contient des informations de la copie physique que possède la bibliothèque.

Adding items

After saving a new bibliographic record, you will be redirected to a blank item record so that you can attach an item to the bibliographic record. You can also click “Add/Edit items” from the cataloging search results

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or you can add new item at any time by clicking “New” on the bibliographic record and choosing “New item”

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Le formulaire de modification de l’exemplaire va s’afficher:

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Au strict minimum, si vous prévoyez de faire des prêts, les champs suivants devraient être entrés pour les exemplaires :

  • 2 - Source de classification

  • a - Localisation permanente

  • b- Site actuel

  • o - Cote complète

    • If you’d like you can use the cataloguing plugin “call number browser” (cn_browser.pl) for this field. If it’s enabled you’ll see a … to the right of the field. When clicked that will open a call number browser window if the row is highlighted in Red then the call number is in use, if there is a thin Green line instead then the call number can be used.

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  • p - Code à barres

  • v- Coût, prix de remplacement

    • Lorsqu’un document a été déclaré comme étant “Perdu”, le prix de remplacement du document sera facturé aux adhérents

  • y- type de document Koha

To make sure that these values are filled in you can mark them as mandatory in the framework you’re using and then they will appear in red with a “required” label. The item will not save until the required fields are filled in.

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Note

To make item subfields required in a framework you’ll want to edit the 952 field in the framework editor.

You can add a new authorized value directly from the add and edit item screen for any fields that are linked to authorized value categories such as Shelving location (subfield$c) or Collection code (subfield$8).

  • Start to type the authorized value description, if a match is not found you will see the option “(Select to create)”.

  • Click on this option to display a pop-up window where you can create you new authorized value.

  • The authorized value category will be pre-populated from the field you are using, for example LOC for Shelving location, CCODE for Collection code. Take care when choosing your authorized value code. Refer to the notes on adding new authorized values for the correct format of these codes. Use the Description field for the actual value that will be displayed

Adding a new authorized value from cataloguing

  • You can add authorized values in the same way from bibliographic and authority records.

Note

You must have the manage_auth_values administration permission to add authorized values from cataloguing.

Below the add form there are 3 buttons for adding the item.

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  • “Add item” will add just the one item

  • “Add & duplicate” will add the item and fill in a new form with the same values for you to alter

  • “Add multiple items” will ask how many items and will then add that number of items adding +1 to the barcode so each barcode is unique

Les exemplaires ajoutés apparaîtront au-dessus du formulaire d’ajout

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Note

  • You can customize the columns of this table in the “Table settings” section of the Administration module (table id: Items Editor).

Vos exemplaires seront également affichés sous la notice bibliographique sur la page d’affichage détaillé.

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If you have SpineLabelShowPrintOnBibDetails set to “Display” then there will also be a link to print a quick spine label next to each item.

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Vous pouvez aussi filtrer le contenu du tableau en cliquant sur le lien “Activer les filtres”. Il affichera alors une rangée en haut où vous pourrez filtrer les résultats dans la colonne que vous souhaitez.

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Editing items

Les exemplaires peuvent être modifiés de plusieurs façons.

  • Clicking “Edit” and “Edit items” from the bibliographic record

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    Ceci ouvrira une liste d’exemplaires, où vous pourrez cliquer sur le bouton “Action” a la gauche de l’exemplaire spécifique que vous voulez éditer, et choisissez “Éditer”

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  • Clicking “Edit items” beside the item on the “Items” tab

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    Ce qui ouvrira un tableau de l’exemplaire que vous pouvez modifier

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  • En cliquant sur sur le bouton “Modifier” puis “Modifier les exemplaires par lot”

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    This will open up the batch item modification tool where you can edit all of the items on this record as a batch.

  • You can also enable StaffDetailItemSelection to have checkboxes appear to the left of each item on the detail display. You can then check off the items you would like to edit and click “Modify selected items” at the top of the list.

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  • You can click “Edit” to the right of each item in the Holdings tab

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  • There is also a link to Edit items from the search results in the staff client

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  • Finally you can use the batch item modification tool

Quick item status updates

Souvent, le personnel qui gère la circulation a besoin de modifier l’état d’un exemplaire pour le déclarer Perdu ou Endommagé. Il n’y a pas besoin pour cela de modifier toutes les informations concernant l’exemplaire : un affichage synthétique est accessible en cliquant sur le code à barres de l’exemplaire dans la page d’affichage des retours ou dans l’historique des prêts. Vous pouvez aussi y accéder en cliquant sur l’onglet Exemplaire à gauche de la page affichant la notice bibliographique.

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From this view you can mark an item lost by choosing a lost status from the pull down and clicking the “Set status” button.

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You can also mark an item as damaged by choosing a damaged status from the pull down and clicking the “Set status” button.

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Duplicating items

You can easily duplicate each item by clicking the “Actions” button the left of each item on the edit items screen

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De là vous pouvez choisir “”Dupliquer”” l’exemplaire, et ceci rempliera le formulaire avec les valeurs de l’exemplaire que vous avez choisi.

Item information

A gauche de chaque notice bibliographique se trouve l’onglet Exemplaires pour visualiser les informations de l’exemplaire.

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Cliquer sur cet onglet vous donnera des informations basiques sur les exemplaires telles que le site d’accueil, le type de document, le code de collection, la cote et le prix de remplacement. Vous pouvez aussi voir et modifier le statut. Si un exemplaire est marqué perdu ou retiré des collections, la date est à partir de laquelle le statut a été appliqué.

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In the “History” section you will see information about the check out history of the item and if you ordered the item via the acquisitions module then this section will include information about the order.

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Si vous cliquez sur la date de commande ou la date d’entrée dans les collections, cela vous redirigera sur les informations d’acquisition de l’exemplaire.

Adding cover images for items

If you have either OPACLocalCoverImages and/or LocalCoverImages set to ‘Display’ you can upload cover images for individual item records from the “Upload image” option from the Edit button on the right of the Holdings table.

Upload a cover image for an item from Edit button

Click Choose file to find the image file on your computer and then Upload file.

On the next screen you are given the option to replace existing images. You can then click on Process images.

The image will display in a Cover image column in the holdings display.

Display of a cover image for an item

To delete an image, click on the image in the holdings display. You will see a greyed out copy of the image with the option to delete.

Deleting a cover image for an item

Moving items

Items can be moved from one bibliographic record to another using the “Attach item” option

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Visit the bibliographic record you want to attach the item to and choose “Attach item” from the “Edit” menu.

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Simply enter the barcode for the item you want to move and click “Submit”

If this is the last remaining item attached to a bibliographic record you will be presented with a button to delete the original host record.

If you want to move all items to a new record creating only one bibliographic record you can use the merge Records tool instead.

Deleting items

Il y a plusieurs façons de supprimer des exemplaires. Si vous avez besoin de supprimer un exemplaire, vous pouvez ouvrir la page de détail de sa notice bibliographique, puis cliquer sur le bouton Modifier. Là, vous choisissez l’option Modifier les exemplaires.

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Une liste des exemplaires est affichées. A côté de chaque exemplaire, un lien Supprimer permet de supprimer l’exemplaire s’il n’est pas en prêt.

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Si vous êtes sûr que tous les exemplaires attachés à votre notice ne sont pas actuellement en prêt, vous pouvez utiliser l’option “Supprimer tous les exemplaires” dans le menu “Modifier”.

You can also enable StaffDetailItemSelection to have checkboxes appear to the left of each item on the detail display. You can then check off the items you would like to delete and click “Delete selected items” at the top of the list.

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Finally you can use the batch delete tool to delete a batch of items.

Item specific circulation history

Chaque notice bibliographique conserve l’historique de ses opérations de circulation (avec ou sans les informations relatives aux adhérents selon votre paramétrage). Mais chaque exemplaire a également sa propre page d’historique. Pour voir celle-ci, cliquez sur l’onglet Exemplaires de la notice que vous êtes en train de visualiser.

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Sous le titre Historique, il y a un lien Voir l’historique des prêtes des exemplaires. En cliquant ce lien, la page historique des exemplaires s’affiche. Elle est sensiblement différente de l’historique de la notice bibliographique.

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Autorités

Les notices d’autorité sont un moyen de contrôler les champs dans vos notices bibliographiques. Cela vous permet de contrôler les sujets, les noms propres par exemple.

Adding authorities

To add a new authority record you can either choose the authority type from the “New authority” button or search another library by clicking the “New from Z39.50” button.

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Si vous choisissez d’entrer une nouvelle autorité en partant de zéro, le formulaire qui s’affiche vous permet de saisir tous les détails nécessaires concernant votre notice autorité.

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Pour développer des valeurs manquantes, il suffit de cliquer sur le titre et les sous-champs apparaissent. Pour dupliquer un champ ou sous-champ, il suffit de cliquer sur le signe plus (+), à droite de l’étiquette. Pour utiliser les plugins d’assistance, cliquez simplement sur le bouton (…), à droite du champ.

Lorsque vous liez des autorités à d’autres vedettes, vous pouvez utiliser le plugin de recherche d’autorités en cliquant sur le lien à droite du champ

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Ici vous pouvez chercher dans votre fichier autorités, l’autorité à lier. Si vous ne la trouvez pas, vous pouvez cliquer sur le bouton “Créer une nouvelle” et jouter l’autorité à lier. Ce plugin vous permet aussi de choisir le lien entre les autorités.

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Si vous choisissez de rechercher la notice d’autorité dans une autre bibliothèque, une zone de recherche s’affichera

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Depuis la page des résultats, vous pouvez cliquer sur le lien “Importer” à la droite de la notice que vous souhaitez ajouter à Koha

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Un formulaire vous permettra de modifier l’autorité avant de l’enregistrer dans votre système

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Searching authorities

Dans la page des autorités, vous pouvez rechercher les termes existants et les notices bibliographiques qui y sont rattachées.

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From the results you will see the authority record, how many bibliographic records it is attached to, an “Actions” menu that includes the ability to edit, merge and delete (if there are no bibliographic records attached).

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Clicking on the “Details” link to the right of the authority record summary will open the full record and the option to edit the record.

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If the authority has “See also’s in it you will see those broken out on the search results, clicking the linked headings will run a search for that heading instead.

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Editing authorities

Les autorités peuvent être modifiées en cliquant sur le résumé de l’autorité depuis les résultats de recherche et en cliquant ensuite sur le bouton “Modifier” au-dessus de la notice. Ou en cliquant sur le lien “Modifier” à gauche des résultats de de la recherche d’autorité.

Authority editing form

Once you’ve made the necessary edits, simply click “Save”.

Depending on the number of bibliographic records this authority record is linked to, the bibliographic records may be updated right away. This depends on the value in the AuthorityMergeLimit system preference (the default is 50). If the number of bibliographic records is under the value of AuthorityMergeLimit, the bibliographic records will be changed right away. If the number of bibliographic records exceeds the value of AuthorityMergeLimit, they will only be updated when the merge_authorities.pl script is run.

Pour supprimer une autorité, vous devez d’abord être sûr qu’elle n’est pas lié à des notices bibliographiques. Si ce n’est pas le cas, un lien Supprimer est affiché à droite de l’autorité sur la page de résultat d’une recherche et un bouton Supprimer est également affiché sur la page de détail de l’autorité.

Merging authorities

If you have duplicate authority records you can merge them together by clicking the “Merge” link, found in the Actions menu, next to two results on an authority search.

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Après avoir cliqué sur “Fusionner” du premier résultat, vous verrez cette autorité classée en haut des résultats.

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Puis, vous cliquez sur “”Fusionnez”” à la hauteur du second résultat que vous souhaitez fusionner.

Il vous sera demandé laquelle des deux notices vous souhaitez garder et laquelle sera supprimée après la fusion.

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Les deux notices s’afficheront en mode MARC dans des onglets distincts (chacune accessible par des onglets étiquetées avec le numéro d’autorité de ces notices) . Par défaut, tous les champs de la première notice seront sélectionnés. Désélectionnez les champs que vous ne voulez pas conserver dans la notice finale. Puis allez dans le second onglet pour choisir les champs qui seront dans la notice finale.

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Une fois vos sélections effectuées, cliquez sur le bouton “Fusionner”. La notice principale contiendra maintenant les données que vous avez choisies, et la seconde notice sera supprimée.

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If you have two authority records for the same heading in different frameworks, you can merge them together by clicking the ‘Merge’ link, found in the actions menu, next to two results on an authority search. For example, these authority records using different frameworks can be merged.

Screenshot of authority search    results for Ahab, Captain, the top one a Topical Term and the bottom one a Personal Name

If you select the “Merge” link, found in the action menu of the top record.

Same screenshot showing the opened Edit menu with Merge selected

You will see that authority record listed at the top of the results.

Screenshot showing the authorized term and its authority record number, and Cancel Merge option at top of search results

Next you need to select ‘Merge’ next to the second result you’d like to merge.

You will be asked which of the two records you would like to keep as your primary record and which will be deleted after the merge. You will also use the dropdown menu to pick which framework to use.

Screenshot showing the top record selected as Primary with the Using Framework menu opened and Personal Name selected

You will be presented with the MARC for both of the records (each accessible by tabs labeled with the authority numbers for those records). By default the entire first record will be selected, uncheck the fields you don’t want in the final (destination) record and then move on to the second tab to choose which fields should be in the final (destination) record.

The « ref » record (the primary record) will be in the framework that you chose:

Screenshot of the Merging Records window showing the Source Records and Destination Records in MARC

Once you have completed your selections click the ‘Merge’ button. The primary record will now contain the data you chose for it and the second record will be deleted.

Screenshot showing the new Primary Record

The MARC tag of the linked headings will have been updated accordingly.

Screenshot of one bibliographic record's linked subject heading for Ahab, Captain, now updated from a 650 Topic field to a 600 Personal Name field

Cataloging guides

Bibliographic record cataloging cheat sheet

Zone

Étiquette

Description

Instructions

000

Guide

Describes the record(i.e. surrogate) – is it a record for a monograph? A serial?

Click in this field to fill it in. Then set « Bibliographic level » to “a” for articles or “s” for serials. Otherwise, leave everything as is.

001

Numéro de contrôle

Numéro d’accès.

Enter the accession number written inside the item here. For articles and items which do not have accession numbers, leave blank.

003

Identité du numéro de contrôle

Your MARC organizational code

Click in this field to fill it in (will auto fill if you have your MARCOrgCode preference set).

005

D & T LATEST TRANSACTION

Date et heure actuelles.

Cliquer dans ce champ pour le remplir.

008

Éléments de données de longueur fixe

Field containing computer-readable representations of a number of things.

Generally you will only use “s” (single) or “m” (multiple) options for position 06- use the former when the item was published in a single year, the latter when it was published over the course of several. If there is a single date, only enter a date in the first date field (positions 07-10). Enter the three-digit country code in positions 15-17, being sure to add spaces if the country code is fewer than three characters long. If there is an index, note that fact in position 31. Enter the three-letter language code in positions 35-37.

010

LCCN

A number assigned by the Library of Congress to uniquely identify the work.

Check on the copyright page of the book (if it was published in the US) or the LC catalog for this number. If you can’t find it, don’t worry about it.

020

ISBN

Numéro unique utilisé par les éditeurs pour identifier les livres.

If this number isn’t listed on the book, there probably isn’t one.

022

ISSN

Unique number used by publishers to identify serials.

If this number isn’t listed on the book, there probably isn’t one.

033

DATE/TIME OF EVENT

Used for auction dates. Required for auction catalogs.

For auctions that took place on only one day, enter the date of the auction in the format YYYYMMDD in the subfield “a” and a “0” in the first indicator. For auctions that took place over two consecutive days or any number of non-consecutive days, create a subfield “a” for each day with the date in the format YYYYMMDD, and put a “1” in the first indicator. For auctions that took place over more than two consecutive days, create a subfield “a” (in format YYYYMMDD) for the first day and a subfield “a” (also in format YYYYMMDD) for the last day, and put a “2” in the first indicator.

040

Source du catalogage

Identifie quelles bibliothèques ont créé et modifié la notice.

For imported records, add a subfield “d” with your OCLC code as the value. For new records, make sure that the subfield “c” with your OCLC code as the value.

041

Code de langue

Identifies all the languages used in an item, when two or more languages are present.

For significant portions of a text in a given language, there should be a subfield “a” with that language code. If there are only summaries or abstracts in a specific language, create a subfield “b” with that language code.

100

MAIN ENTRY–PERSONAL

Authorized form of the main author’s name

See Authorized headings sheet and AACR2. The first indicator should generally be a “1”, to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be “0”.

110

MAIN ENTRY–CORPORATE

Authorized form of the name of the main corporate author. Required for auction catalogs.

Auction catalogs should use a 110 field rather than a 100 field. See Authorized headings sheet and AACR2. Set the first indicator to “2”.

111

MAIN ENTRY–MEETING

Authorized form of the name of a meeting which acted as a main offer (e.g. conference proceedings)

See Authorized headings sheet and AACR2. Set the first indicator to “2”.

245

Mention du titre

Transcription of the title statement from the title page (or chief source of information)

Enter the title in subfield “a”, the subtitle in subfield “b”, and the statement of responsibility in subfield “c”. If you are creating a record for a single volume or part of a multi-part item, you should put the part number in subfield “n” and the part title in subfield “p.” For auction catalogs, the date (in “MM/DD/YYYY” format) should be listed in square brackets in subfield “f”. See ISBD punctuation sheet. Set the first indicator to “0” if there is no author, otherwise set it to “1”. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space… for « The  » set the second indicator to “4”).

246

Variante du titre

Alternate form of title for searching and filing purposes

If the patron might look for the work under a different title, enter it here. Do not include initial articles. The first indicator should be “3”, unless the title is merely a variant spelling, in which case the first indicator should be “1”.

250

Mention d’édition

Transcription of the edition statement from the title page (or chief source of information)

Transcribe the edition statement exactly as it appears on the title-page. You may abbreviate if the edition statement is very long.

260

Publication (imprimé)

Information adhérent

Put the location of publication in subfield “a”, the publisher in subfield “b”, and the year (or probable year) in subfield “c”. See ISBD punctuation sheet.

264

PRODUCTION, PUBLICATION ETC.

Production, Publication, Distribution, Manufacture, and Copyright Notice.

Put the location of publication in subfield “a”, the publisher in subfield “b”, and the year (or probable year) in subfield “c”. See ISBD punctuation sheet. The label is set dynamically from the second indicator so generally this would be set to “1” for Publisher: .

300

Description matérielle

Description matérielle

Enter the pagination statement in subfield “a”, a brief description of « special » contents such as illustrations or maps in subfield “b” (see AACR2), and the size of the item in subfield “c”. See ISBD punctuation sheet.

490

Mention de collection

Shows the series statement exactly as it appears on the item.

Transcribe the series statement into subfield “a” with the volume number in subfield “v”. See ISBD punctuation sheet. Set the first indicator to “1” if you are using an 830. As a general rule, you should do so.

500

Note générale

Notes that don’t fit anywhere else.

Enter notes as full sentences, with a separate 500 field for each distinct topic.

501

Note « Avec »

Notes whether the work is bound with the works described by other records.

Put description of relationship in subfield “a”.

504

Note de bibliographie, etc.

Indicates whether the work includes a bibliography.

If the work includes a bibliography and index, put the text « Includes bibliographical references (p. XXX-XXX) and index. » in subfield “a”. If the work does not include an index, remove that part of the sentence. If the references are scattered throughout the work and not gathered into a distinct sentence, remove the parenthetical statement.

505

FORMATTED CONTENTS

List of contents in a standard format. Unformatted contents can be listed in a 500 (General Note) field.

See ISBD punctuation sheet. Set the first indicator to “0”. If you are separately coding authors and titles, set the second indicator to “0”. Otherwise, leave the second indicator blank.

518

DATE/TIME OF EVENT NOTE

Used for auction dates.

For auction catalogs, enter the date of the auction in the format “January 2, 1984” in the subfield “a”

520

Résumé, etc.

A brief summary or abstract of the book or article.

In general you do not need to write a summary. A summary might be called for, however, with items that cannot be easily reviewed by a patron, such as books with highly acidic paper or CD-ROMs.

546

Note sur les langues

Note describing the languages used in the work

Only needed for works in multiple languages. See ISBD punctuation sheet.

561

PROVENANCE INFORMATION

Describes the previous ownership of the item.

Used only for rare books.

563

Renseignements au sujet de la reliure

Describes the binding of the item.

Used only for rare books.

590

LOCAL NOTE

Local notes. Required for auction catalogs.

Used for auction catalogs to indicate what types of coins are sold in the auction- Roman, Greek, etc.

600

SUBJECT ADDED–PERSONAL

Authorized form of personal names for people discussed in the work

See Authorized headings sheet and AACR2. The first indicator should generally be a “1”, to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be “0”. If you found the name in the LC authority file, set the second indicator to “0”. Otherwise set the second indicator to “4”.

610

SUBJECT ADDED–CORPORATE

Authorized form of corporate names for organizations discussed in the work

See Authorized headings sheet and AACR2. Set the first indicator to “2”. If you found the name in the LC authority file, set the second indicator to “0”. Otherwise set the second indicator to “4”.

611

SUBJECT ADDED–MEETING

Authorized form of meeting names for meetings discussed in the work

See Authorized headings sheet and AACR2. Set the first indicator to “2”. If you found the name in the LC authority file, set the second indicator to “0”. Otherwise set the second indicator to “4”.

630

SUBJECT ADDED–UNIFORM TITLE

Authorized form of titles for other works discussed in the work

See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space… for « The  » set the first indicator to “4”). If you found the name in the LC authority file, set the second indicator to “0”. Otherwise set the second indicator to “4”.

650

SUBJECT ADDED–TOPICAL

Library of Congress Subject Heading terms describing the subject of the work

See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to “0”. Otherwise set the second indicator to “4”.

651

SUBJECT ADDED–GEOGRAPHICAL

Library of Congress Subject Heading geographical terms describing the subject of the work

See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to “0”. Otherwise set the second indicator to “4”.

655

Terme d’indexation–Genre ou forme

Describes what an item is as opposed to what the item is about.

Generally used only for auction catalogs, which should have the genre heading « Auction catalogs. » (make sure to find the authorized heading!) If you found the name in the LC authority file, set the second indicator to “0”. If you are using a term from a specific thesaurus, set the second indicator to “7” and put the code for the thesaurus in subfield “2”. Otherwise set the second indicator to “4”.

690

LOCAL SUBJECT ADDED–TOPICAL

Used for headings from any custom subject authority file.

If there is no appropriate LCSH term, you can use a 690 with subject headings you find on other items in the catalog.

691

LOCAL SUBJECT ADDED–GEOGRAPHICAL

Used for headings from any custom subject authority file.

If there is no appropriate LCSH term, you can use a 691 with subject headings you find on other items in the catalog.

700

ADDED ENTRY–PERSONAL

Used for second authors and other persons related to the production of the work.

See Authorized headings sheet and AACR2. The first indicator should generally be a “1”, to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be “0”.

710

ADDED ENTRY–CORPORATE

Used for corporate bodies related to the production of the work (e.g. publishers).

See Authorized headings sheet and AACR2. Set the first indicator to “2”.

711

ADDED ENTRY–MEETING

Used for meetings related to the production of the work (e.g. symposia that contributed to the work).

See Authorized headings sheet and AACR2. Set the first indicator to “2”.

730

Vedette secondaire–Titre uniforme

Used for uniform titles related to the production of the work (e.g. a work that inspired the present work)

See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space… for « The  » set the first indicator to “4”).

773

Liaison au document hôte

Describes the larger bibliographic unit that contains the work (e.g. book or journal containing the article being described in the current record)

If the host publication is author main entry, enter the authorized form of the author’s name in subfield “a”. Put the title in subfield “t”. If the host publication is an independent work, put publication information in subfield “d”. When available, ISSN and ISBN should always be used in, in subfields “x” and “z” respectively. Relationship information (e.g. volume number, page number, etc.) goes in subfield “g”. Subfield “q” contains an encoded representation of the location of the item: volume, issue, and section numbers are separated by colons, and the first page is entered following a “<” at the end of the subfield. See ISBD punctuation sheet. Set the first indicator to “0”. If you want the label « In: » to be generated, leave the second indicator blank. If you want something else displayed before the 773 text, set the second indicator to “8” and add a subfield “i” with the label you want at the beginning of the field (e.g. « $iOffprint from: »).

830

SERIES ENTRY–UNIFORM TITLE

Authorized form of the series name transcribed in the 490 field. Often this will just be the same as the 490.

See Authorized headings sheet and AACR2. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space… for « The  » set the second indicator to “4”).

852

LOCATION/CALL NUMBER

Provides the section name for pre-barcode books, pamphlets, and some articles and serials.

Do not put anything in this field if you are cataloging a volume which gets only one record and a barcode. If the item does not get a barcode, or you are currently creating a record for an article in a volume, put the section in subfield “a” (see ANS cataloging documentation), and the call number in subfield “i”. Set the first indicator to “8”.

856

ELECTRONIC ACCESS

Links to material available online.

Put the URL of any electronic copies or summaries, etc. in subfield “u” and a link title in subfield “y”. Set the first indicator to “4”.

942

Éléments spécifiques à Koha

Used for Koha-specific data.

Set the subfield “c” to the appropriate item type.

Table: Cataloging Guide

Koha-specific fields

Koha uses three fields to store information specific to it.

At the record level, 942 is used to store information such as record-level item type, record-level call number and classification scheme.

The item (holding) information is stored in 952 in MARC21 and 995 in UNIMARC.

System control numbers for Koha are stored in 999 in MARC21 and 090 in UNIMARC.

Added entry elements (942)

942$0 - Koha issues (borrowed), all copies

This field contains the total number of issues/checkouts of all items of this record. It is populated using the update_totalissues.pl cronjob.

Mapped to: biblioitems.totalissues

Indexed in: totalissues

Avertissement

This field should not be editable nor edited manually.

942$2 - Source of classification or shelving scheme

This field contains the source of classification used by the record’s call number (942$h and 942$i).

There is a choice of classification sources as they are defined in administration. If no classification scheme is entered, the system will use the value entered in the DefaultClassificationSource preference.

The source of classification will be used, along with the call number itself (942$h and 942$i) to create the normalized call number used when sorting by call number.

Mapped to: biblioitems.cn_source

Indexed in: cn-bib-source

942$6 - Koha normalized classification for sorting

This field contains the normalized call number used for sorting, based on the record-level call number (942$h and 942$i) and the classification source (942$2).

Mapped to: biblioitems.cn_sort

Indexed in: cn-bib-sort

Avertissement

This field should not be editable nor edited manually.

942$c - Koha item type

This field contains the record-level item type.

The record-level item type is used in various places in Koha.

  • The value from 942$c is copied to 952$y as the default value when adding a new item to that record

  • The record-level item type can be used for the circulation rules if the item-level_itypes system preference allows it (this system preference lets you choose between using the record-level or item-level item type for the circulation rules, among other things)

  • The record-level item type is indexed and used in the search (see also the AdvancedSearchTypes system preference) as well as the facets (this is useful to find records that don’t have items, like records for online resources, ebooks, pdf files, etc.)

  • The record-level item type is used for record-level/ »next available » holds

  • The record-level item type is used for record-level article requests

  • The record-level item type is displayed in various tables in the staff interface, in the circulation module among other places (it is possible to hide unwanted columns in the “Table settings” section of the Administration module)

Mapped to: biblioitems.itemtype

Indexed in: itemtype (mc-itemtype), itype (mc-itype)

942$e - Edition

This field contains the edition information.

942$h - Classification part

This field contains classification part of the call number. It is used, along with 942$2 and 942$i to create the normalized call number (942$6) used when sorting by call number.

Mapped to: biblioitems.cn_class

Indexed in: cn-class

942$i - Item part

This field contains item part of the call number. It is used, along with 942$2 and 942$h to create the normalized call number (942$6) used when sorting by call number.

Mapped to: biblioitems.cn_item

Indexed in: cn-item

942$k - Call number prefix

This field contains prefix to the call number.

Mapped to: biblioitems.cn_prefix

Indexed in: cn-prefix

942$m - Call number suffix

This field contains suffix to the call number.

Mapped to: biblioitems.cn_suffix

Indexed in: cn-suffix

942$n - Suppress in OPAC

If the OpacSuppression system preference is set to “hide”, this field indicates if the record should be hidden from the OPAC.

In this field, “1” means the record will be hidden in the OPAC, and “0” (or empty) means the record will be visible in the OPAC.

You can use the YES_NO authorized value list in this field if you don’t want to remember the numerical values.

Indexed in: suppress

942$s - Serial record flag

This field is used by the serials module to indicate whether or not the record is associated with a serial subscription.

Mapped to: biblio.serial

Avertissement

This field should not be editable nor edited manually.

Location and item information (952)

Koha uses field 952 to store item (holding) information.

952$0 - Withdrawn status

Uses

  • This field is used to set the withdrawn (weeded) status of the item.

  • You can use the withdrawn status to weed items without deleting the items.

  • In the search results, the withdrawn item will be marked as unavailable.

Effects on circulation

  • A withdrawn item will not be able to be checked out.

  • A withdrawn item will not be able to be checked in unless the BlockReturnOfWithdrawnItems system preference allows it.

Values

  • The withdrawn status is numerical, “0” (or empty) means “not withdrawn” and any other number means “withdrawn”.

  • By default, the field is associated with the WITHDRAWN authorized value category so you don’t have to remember the numerical values. The default values in the WITHDRAWN authorized value category are:

    • 1: Withdrawn

Display

  • Staff interface

    • Search results (withdrawn items will be marked as unavailable)

    • Holdings table in the record’s detail page

    • “Items” tab of the bibliographic record, “Withdrawn status” under “Statuses”

  • OPAC

    • Search results (withdrawn items will be marked as unavailable)

    • Holdings table in the record’s detail page

    • To hide withdrawn items from the OPAC, use the OpacHiddenItems system preference.

Mapped to: items.withdrawn

Indexed in: withdrawn

952$1 - Lost status

Uses

  • This field is used to set the lost status of the item.

  • You can use the lost status to mark items as lost or missing

  • In the search results, the lost item will be marked as unavailable.

  • Marking an item lost while it is checked out can charge the replacement cost (952$v) to the patron (see WhenLostChargeReplacementFee), as well as a processing fee (the processing fee is set at the item type level)

  • The lost status can be changed automatically after a number of days overdue with the longoverdue.pl cronjob

Effects on circulation

  • The ability to check out a lost item depends on the IssueLostItem system preference.

  • The ability to check in a lost item depends on the BlockReturnOfLostItems system preference.

Values

  • The lost status is numerical, “0” (or empty) means “not lost” and any other number means “lost”.

  • By default, the field is associated with the LOST authorized value category so you don’t have to remember the numerical values. The default values in the LOST authorized value category are:

    • 1: Lost

    • 2: Long Overdue (Lost)

    • 3: Lost and Paid For

    • 4: Missing

Display

  • Staff interface

    • Search results (lost items will be marked as unavailable)

    • Holdings table in the record’s detail page

    • “Items” tab of the bibliographic record, “Lost status” under “Statuses”

  • OPAC

    • Search results (lost items will be marked as unavailable)

    • Holdings table in the record’s detail page

    • It’s possible to configure Koha so that lost items don’t display in the OPAC with the hidelostitems system preference.

Mapped to: items.itemlost

Indexed in: lost

952$2 - Source of classification or shelving scheme

Uses

  • This field contains the source of classification used by the record’s call number (952$o).

  • The source of classification will be used, along with the call number itself (952$o) to create the normalized call number (952$6) used when sorting by call number.

Values

Display

  • This is not displayed either in the OPAC or in the staff interface. The information is only available in the item’s editing form.

Mapped to: items.cn_source

Indexed in: classification-source

952$3 - Materials specified

Uses

  • This field is used to add information about accompanying materials or to specify how many pieces the item has.

Effects on circulation

  • This information will be displayed when circulation the item so that the circulation staff knows to make sure all the accompanying material is there when checkout out and it’s still there when checking the item back in.

    Message in circulation, the message says "Note about the accompanying materials: + 1 folded map"

Values

  • This is a free text field, but it is possible to associate it to an authorized value category in the MARC framework to make it into a drop-down menu.

Display

  • Staff interface

    • This information will appear when checking out or checking in an item

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_materials or otherholdings_materials

    • “Items” tab of the bibliographic record, “Materials specified” under “Item information”

  • OPAC

    • Holdings table in the record’s detail page (it is hidden by default)

      Note

      Use “Table settings” if you want to show that column - Module: OPAC - Table id: holdingst - Column: item_materials

Mapped to: items.materials

Indexed in: materials-specified

952$4 - Damaged status

Uses

  • This field is used to set the damaged status of the item.

  • In the search results, the damaged item will be marked as unavailable.

Effects on circulation

  • The damaged status does not affect the ability to check out or check in an item.

  • The AllowHoldsOnDamagedItems system preference indicates whether or not damaged items can be put on hold.

Values

  • The damaged status is numerical, “0” (or empty) means “not damaged” and any other number means “damaged”.

  • By default, the field is associated with the DAMAGED authorized value category so you don’t have to remember the numerical values. The default values in the DAMAGED authorized value category are:

    • 1: Damaged

Display

  • Staff interface

    • Search results (damaged items will be marked as unavailable)

    • Holdings table in the record’s detail page

    • “Items” tab of the bibliographic record, “Damaged status” under “Statuses”

  • OPAC

    • Search results (damaged items will be marked as unavailable)

    • Holdings table in the record’s detail page

    • To hide damaged items from the OPAC, use the OpacHiddenItems system preference.

Mapped to: items.damaged

Indexed in: damaged

952$5 - Use restrictions

Uses

  • This field is used to set the restricted status of the item.

  • In the search results, the restricted item will be marked as available.

Effects on circulation

  • A restricted item will not be able to be checked out.

Values

  • The restricted status is numerical, “1” means restricted and “0” (or empty) means unrestricted.

Note

Unlike other statuses, the restricted status can only be 0 (not restricted) or 1 (restricted).

  • By default, the field is associated with the RESTRICTED authorized value category so you don’t have to remember the numerical values. The default values in the RESTRICTED authorized value category are:

    • 1: Access Restricted

Display

  • Staff interface

    • Search results (restricted items will be marked as available)

    • Holdings table in the record’s detail page

  • OPAC

    • Search results (restricted items will be marked as available)

    • Holdings table in the record’s detail page

Mapped to: items.restricted

Indexed in: restricted

952$6 - Koha normalized classification for sorting

Avertissement

This field should not be editable nor edited manually.

Uses

  • This field contains the normalized call number used for sorting, based on the item-level call number (952$o) and the classification source (952$2).

Display

  • This information is not displayed anywhere in the OPAC or in the staff interface, it is for Koha’s internal use only.

Mapped to: items.cn_sort

Indexed in: cn-sort

952$7 - Not for loan status

Uses

  • This field is used to set the not for loan status of the item.

  • In the search results, the not for loan item will be marked as unavailable or for reference use only (see Reference_NFL_Statuses)

Effects on circulation

Values

  • The not for loan status is numerical, “0” (or empty) means available.

  • Negative values (< 0) mean that the item cannot be checked out, but can be put on hold.

  • Positive values (> 0) mean that the item cannot be checked out nor be put on hold.

  • By default, the field is associated with the NOT_LOAN authorized value category so you don’t have to remember the numerical values. The default values in the NOT_LOAN authorized value category are:

    • -1: Ordered

    • 1: Not For Loan

    • 2: Staff Collection

Display

  • Staff interface

    • Search results (not for loan item will be marked as unavailable or for reference use only (see Reference_NFL_Statuses))

    • Holdings table in the record’s detail page

    • “Items” tab of the bibliographic record, “Withdrawn status” under “Statuses”

  • OPAC

Mapped to: items.notforloan

Indexed in: notforloan

952$8 - Collection

Uses

  • This field is used to set the collection of the item.

  • Collections in Koha are used to group items in ways other than physically (the physical location can be stored in 952$c). An example of a collection could be “Local authors”.

  • Collections can also be used to limit transfers in multi-branch systems (see the Library transfer limits section of the administration) if BranchTransferLimitsType is set to “collection code”

  • The collection of an item is used in the search (see the AdvancedSearchTypes system preference) as well as the facets.

Values

  • By default, the field is associated with the CCODE authorized value category. The default values in the CCODE authorized value category are:

    • FIC: Fiction

    • NFIC: Non-fiction

    • REF: Reference

Display

  • Staff interface

    • Search results

    • The collections will be part of the facets in the search results

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_ccode or otherholdings_ccode

    • Checkouts table in the patron’s file

      Note

      Use “Table settings” if you want to hide that column - Module: Circulation and Patrons - Table id: issues-table - Column: collection

    • Many other places all throughout Koha

  • OPAC

Mapped to: items.ccode

Indexed in: collection-code

952$9 - Itemnumber

Avertissement

This field should not be editable nor edited manually.

Uses

  • The itemnumber is the internal number assigned to each item by Koha. It is unique and cannot be reattributed even when the item is deleted.

Display

  • This information is not displayed anywhere in the OPAC or in the staff interface, it is for Koha’s internal use only.

Mapped to: items.itemnumber

Indexed in: itemnumber

952$a - Home library

Required

Uses

Effects on circulation

Values

  • Libraries are defined in the libraries section of the administration page.

Display

  • Staff interface

    • Search results

    • Depending on the DisplayLibraryFacets system preference, the home library may be part of the facets in the search results

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_homebranch or otherholdings_homebranch

    • This information is displayed in the staff interface, in the “Items” tab of the bibliographic record, “Home library” under “Item information”

    • Checkouts table in the patron’s file

      Note

      Use “Table settings” if you want to hide that column - Module: Circulation and Patrons - Table id: issues-table - Column: homebranch

    • Many other places all throughout Koha

  • OPAC

Mapped to: items.homebranch

Indexed in: homelibrary

952$b - Current library

Required

Uses

Effects on circulation

Values

  • Libraries are defined in the libraries section of the administration page.

Display

Mapped to: items.holdingbranch

Indexed in: holdinglibrary

952$c - Shelving location

Uses

  • This field indicates the location of the item (physical place in the library).

  • Shelving locations in Koha are used to group items physically. An example of a shelving location could be “Children’s section”.

  • The location of an item is used in the search (see the AdvancedSearchTypes system preference) as well as the facets.

  • The UpdateItemLocationOnCheckin system preference can be used to automatically change location values upon checkin

Values

  • By default, the field is associated with the LOC authorized value category. The default values in the LOC authorized value category are:

    • FIC: Fiction

    • CHLID: Children’s Area

    • DISPLAY: On Display

    • NEW: New Materials Shelf

    • STAFF: Staff Office

    • GEN: General Stacks

    • AV: Audio Visual

    • REF: Reference

    • CART: Book Cart

    • PROC: Processing Center

  • The default value for new items can be set using the NewItemsDefaultLocation system preference

Display

  • Staff interface

    • Search results

    • The locations will be part of the facets in the search results

    • Holdings table in the record’s detail page (under the home library)

    • This information is displayed in the staff interface, in the “Items” tab of the bibliographic record, “Home library” under “Item information”

    • Checkouts table in the patron’s file

      Note

      Use “Table settings” if you want to hide that column - Module: Circulation and Patrons - Table id: issues-table - Column: location

    • Many other places all throughout Koha

  • OPAC

Mapped to: items.location

Indexed in: location

952$d - Date acquired

Uses

  • This field is used to enter the date of acquisition of the item.

  • The acquisition date can be used in the search and the sort function in the search results

  • When using the Acquisitions module, this should be filled automatically with the acquisition date

Values

  • This should be a date in the YYYY-MM-DD format (there is a handy date picker to ensure the date is in the correct format)

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_dateaccessioned or otherholdings_dateaccessioned

    • “Items” tab of the bibliographic record, “Accession date” under “History”

Mapped to: items.dateaccessioned

Indexed in: date-of-acquisition

952$e - Source of acquisition

Uses

  • This field is used to enter the vendor where the item was acquired

  • When using the Acquisitions module, this should be filled automatically with the vendor upon receiving

Values

  • This is a free text field

  • If using the Acquisitions field, the value in this field will be the vendor id rather than the vendor’s name

Display

  • This is not displayed either in the OPAC or in the staff interface. The information is only available in the item’s editing form.

Mapped to: items.booksellerid

Indexed in: acqsource

952$f - Coded location qualifier

Uses

  • This field is used to enter a three-character code that identifies the specific issues of the item that are located apart from the main holdings of the same item (same as MARC21 852$f).

Values

  • This is a free text field

  • The field in the database is limited to 10 characters

Display

  • This is not displayed either in the OPAC or in the staff interface. The information is only available in the item’s editing form.

Mapped to: items.coded_location_qualifier

Indexed in: coded-location-qualifier

952$g - Cost, normal purchase price

Uses

  • This field is used to enter the purchase price of the item

  • When using the Acquisitions module, this should be filled automatically with the purchase price upon receiving

Values

  • This is a free text field

  • The price must be digits, with a period as the decimal, with no currency symbols (e.g. 24.95)

  • The field in the database limits to two decimal points (e.g. 24.95 is OK but 24.94875 is not)

Display

  • This is not displayed either in the OPAC or in the staff interface. The information is only available in the item’s editing form.

Mapped to: items.price

Indexed in: price

952$h - Serial enumeration / chronology

Uses

  • This field is used to enter the issue number of serials or the volume number of series

  • When using the Serials module, this should be filled automatically with the issue number

Values

  • This is a free text field

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_enumchron or otherholdings_enumchron

    • “Items” tab of the bibliographic record, “Serial enumeration” under “History”

  • OPAC

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: OPAC - Table id: holdingst - Column: item_enumchron

Mapped to: items.enumchron

952$i - Inventory number

Uses

  • This field is used to enter an inventory number for the item

Note

The inventory number is not Koha’s internal itemnumber (which is stored in 952$9)

Values

  • This is a free text field

  • The field in the database is limited to 32 characters

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_stocknumber or otherholdings_stocknumber

Mapped to: items.stocknumber

Indexed in: number-local-acquisition

952$j - Shelving control number

Uses

  • This field is used to enter a shelf number where the item is located

Values

  • The stack number should be numerical

  • By default, the field is associated with the STACK authorized value category so you don’t have to remember the numerical values. There are no default values.

Display

  • This is not displayed either in the OPAC or in the staff interface. The information is only available in the item’s editing form.

Mapped to: items.stack

Indexed in: stack

952$l - Total checkouts

Avertissement

This field should not be editable nor edited manually.

Uses

  • This field contains the total number of past and present issues/checkouts of this item

  • The number of issues is used to sort search results by popularity

  • The number of issues for each item is used to update the total number of issues for the record (942$0)

Display

  • Staff interface

    • “Items” tab of the bibliographic record, “Total checkouts” under “History”

Mapped to: items.issues

Indexed in: issues

952$m - Total renewals

Avertissement

This field should not be editable nor edited manually.

Uses

  • This field contains the total number of past renewals of this item

Display

  • Staff interface

    • “Items” tab of the bibliographic record, “Current renewals” under “Statuses”

Mapped to: items.renewals

Indexed in: renewals

952$n - Total holds

Avertissement

This field should not be editable nor edited manually.

Uses

  • This field contains the total number of past and present holds on this item

  • The number of holds is used to create a RSS feed for most reserved items

Display

  • This is not displayed either in the OPAC or in the staff interface.

Mapped to: items.renewals

Indexed in: renewals

952$o - Full call number

Uses

  • This field is used to store the item’s call number

  • The call number of an item can used in the search

Values

  • The records call number can be copied into the item’s call number, the itemcallnumber system preference indicates which record field to use as the source

Display

  • Staff interface

    • Search results

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_itemcallnumber or otherholdings_itemcallnumber

    • “Items” tab of the bibliographic record, “Item callnumber” under “Item information”

    • Checkouts table in the patron’s file

      Note

      Use “Table settings” if you want to hide that column - Module: Circulation and Patrons - Table id: issues-table - Column: callno

    • Many other places all throughout Koha

  • OPAC

    • Search results, if OpacItemLocation allows it

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: OPAC - Table id: holdingst - Column: item_callnumber

    • Checkouts table in the patron’s online account

    • Many other places throughout the OPAC

Mapped to: items.itemcallnumber

Indexed in: local-classification

952$p - Barcode

Required for circulation

Uses

  • This field is used to store the item’s barcode

  • The barcode of an item can used in the search

Effects on circulation

  • The barcode is essential for circulating items

Values

  • This should be a date in the YYYY-MM-DD format (there is a handy date picker to ensure the date is in the correct format)

  • This is a free text field

  • The field in the database is limited to 20 characters

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_barcode or otherholdings_barcode

    • “Items” tab of the bibliographic record

    • Checkouts table in the patron’s file (in the title column)

Mapped to: items.barcode

Indexed in: barcode

952$q - Date due

Avertissement

This field should not be editable nor edited manually.

Uses

  • When the item is checked out, the due date is stored in this field (YYYY-MM-DD)

  • This field is used in the “Limit to currently available items” in the facets

Display

  • The due date appears in a lot of pages in the circulation module, but it is the due date that comes from the issues, not the item

Mapped to: items.onloan

Indexed in: onloan

952$r - Date last seen

Avertissement

This field should not be editable nor edited manually.

Uses

  • When the item is checked out or in, edited, inventoried, or during any other transaction that affects the item, the date is stored in this field (YYYY-MM-DD)

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_lastseen or otherholdings_lastseen

    • “Items” tab of the bibliographic record, “Last seen” under “History”

Mapped to: items.datelastseen

Indexed in: datelastseen

952$s - Date last checked out

Avertissement

This field should not be editable nor edited manually.

Uses

  • When the item is checked out, the date is stored in this field (YYYY-MM-DD)

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_datelastborrowed or otherholdings_datelastborrowed

    • “Items” tab of the bibliographic record, “Last borrowed” under “History”

Mapped to: items.datelastborrowed

Indexed in: datelastborrowed

952$t - Copy number

Uses

  • This field is used to enter the copy number of the item

Values

  • This is a free text field

  • The field in the database is limited to 32 characters

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_copynumber or otherholdings_copynumber

    • “Items” tab of the bibliographic record, “Copy number” under “History”

  • OPAC

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: OPAC - Table id: holdingst - Column: item_copy

Mapped to: items.copynumber

Indexed in: copynumber

952$u - URI

Uses

  • This field is used to enter a URL or URN specific to the item

  • It is not necessary to enter a URL here if there is already a URL in 856$u at the record-level, unless the URL for the specific item differs from the one in 856$u (for example, if you have an online periodical, you can put the URL to the periodical in 856$u and the URL to the specific issue in 952$u)

Values

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_uri or otherholdings_uri

  • OPAC

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: OPAC - Table id: holdingst - Column: item_url

Mapped to: items.uri

Indexed in: uri

952$v - Cost, replacement price

Uses

  • This field is used to enter the replacement cost that will be charged to the patron who loses the item

  • When using the Acquisitions module, this should be filled automatically with the replacement price upon receiving

Values

  • This is a free text field

  • The price must be digits, with a period as the decimal, with no currency symbols (e.g. 24.95)

  • The field in the database limits to two decimal points (e.g. 24.95 is OK but 24.94875 is not)

Display

  • Staff interface

    • Checkouts table in the patron’s file (in the price column)

      Note

      Use “Table settings” if you want to hide that column - Module: Circulation and Patrons - Table id: issues-table - Column: price

    • “Items” tab of the bibliographic record, “Replacement price” under “Item information”

Mapped to: items.replacementprice

Indexed in: replacementprice

952$w - Price effective from

Uses

  • This field is used to enter the date of the replacement price of the item

  • When using the Acquisitions module, this should be filled automatically with the acquisition date upon receiving

  • If left empty, it will default to the acquisition date (952$d)

Values

  • This should be a date in the YYYY-MM-DD format

Display

  • This is not displayed either in the OPAC or in the staff interface. The information is only available in the item’s editing form.

Mapped to: items.replacementpricedate

Indexed in: replacementpricedate

952$x - Non-public note

Uses

  • This field is used to enter internal notes about the item

Values

  • This is a free text field

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue

      • Table id: holdings_table and/or otherholdings_table

      • Column: holdings_itemnotes_nonpublic or otherholdings_itemnotes_nonpublic

    • “Items” tab of the bibliographic record, “Non-public note” under “History”

Mapped to: items.itemnotes_nonpublic

952$y - Koha item type

Required

Uses

  • This field contains the item-level item type.

  • The item-level item type is used in various places in Koha.

    • The item-level item type is generally used for the circulation rules unless the item-level_itypes system preference is set to use the record-level item type (this system preference lets you choose between using the record-level or item-level item type for the circulation rules, among other things)

    • The item-level item type is indexed and used in the search (see also the AdvancedSearchTypes system preference) as well as the facets

Effects on circulation

  • The item type is used as the basis for circulation rules, it will affect the number of items a patron can take out at the same time, number of holds, etc.)

Values

Display

  • Staff interface

    • Search results

    • The itemtypes will be part of the facets in the search results

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_itype or otherholdings_itype

    • “Items” tab of the bibliographic record, “Item type” under “Item information”

    • Checkouts table in the patron’s file

      Note

      Use “Table settings” if you want to hide that column - Module: Circulation and Patrons - Table id: issues-table - Column: item_type

    • Many other places all throughout Koha

  • OPAC

    • The item types will be part of the facets in the search results

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: OPAC - Table id: holdingst - Column: item_itemtype

    • Many other places throughout the OPAC

Mapped to: items.itype

Indexed in: itemtype (mc-itemtype), itype (mc-itype)

952$z - Public note

Uses

  • This field is used to enter notes about the item

Values

  • This is a free text field

Display

  • Staff interface

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: Catalogue - Table id: holdings_table and/or otherholdings_table - Column: holdings_itemnotes or otherholdings_itemnotes

    • “Items” tab of the bibliographic record, “Public note” under “History”

  • OPAC

    • Holdings table in the record’s detail page

      Note

      Use “Table settings” if you want to hide that column - Module: OPAC - Table id: holdingst - Column: item_notes

Mapped to: items.itemnotes

Indexed in: note

System control numbers (999)

Koha stores its system control numbers in the 999 field in MARC21 and in the 090 field in UNIMARC.

Note

The itemnumber is stored in 952$9 (see above).

999$c - Biblionumber

The biblionumber is the internal number assigned to each record by Koha. It is unique and cannot be reattributed even when the record is deleted.

Mapped to: biblio.biblionumber

Indexed in: local-number (sn, biblionumber)

Avertissement

This field should not be editable nor edited manually.

Note

In UNIMARC, the biblionumber is stored in the 090$9 subfield.

999$d - Biblioitemnumber

The biblioitemnumber is the internal number assigned to each record by Koha. It is unique and cannot be reattributed even when the record is deleted.

Mapped to: biblioitems.biblioitemnumber

Indexed in: biblioitemnumber

Avertissement

This field should not be editable nor edited manually.

Note

In UNIMARC, the biblioitemnumber is stored in the 090$a subfield.

Koha XSLT material type icons

When you have any of the XSLT system preferences (OPACXSLTDetailsDisplay, OPACXSLTResultsDisplay, XSLTDetailsDisplay, and/or XSLTResultsDisplay) along with the DisplayOPACiconsXSLT and DisplayIconsXSLT preferences turned on you will see material type icons on the related screen.

Important

Ces images proviennent des valeurs trouvées dans votre leader, s’il n’est pas catalogué correctement, ce serait mieux de désactiver la préférence système DisplayOPACiconsXSLT (ce peut être fait en laissant les autres préférences système XSLT activées).

image1081

  • Livre [BK]

    • leader6 = a (et une des valeurs de leader7 plus basse)

      • leader7 = a

      • leader7 = c

      • leader7 = d

      • leader7 = m

    • leader6 = t

image1082

  • Fichier informatique [CF]

    • leader6 = m

image1083

  • Ressource continue [CR]

    • leader7 = b

    • leader7 = i

    • leader7 = s

image1084

  • Map [MP]

    • leader6 = e

    • leader6 = f

image1085

  • Divers [MX]

    • leader6 = p

image1086

  • Son [MU]

    • leader6 = c

    • leader6 = d

    • leader6 = i

    • leader6 = j

image1087

  • Matériel visuel [VM]

    • leader6 = g

    • leader6 = k

    • leader6 = r

image1088

  • Kit

    • leader6 = o

Gestion des commandes d’exemplaires et réservations

If you tend to import your MARC records when you have ordered the book (as opposed to when you receive the books), and allow patrons to place holds on those books, you may need to add item records to the *.mrc file before importing.

The easiest way to import your latest order is to first run your records through MARCEdit [http://marcedit.reeset.net/]. Download your MARC records, saving them to your desktop or some other location you use/will remember. If you have MARCEdit already installed you should simply have to double click on your MARC records, and they will automatically open in MARCEdit.

Important

Ce tutoriel a été rédigé avec la version MARCEdit 5.2.3769.41641 sur Windows XP, les instructions peuvent donc varier si votre version ou système d’exploitation est différent.

  • Votre fichier original s’affichera automatiquement en tant que donnée; assurez-vous d’avoir sélectionné MarcBreaker, puis cliquez sur “Exécuter”.

    image719

  • Un résumé des notices s’affichera en bas de l’écran

    image720

  • Cliquez sur “Modifier les notices” pour continuer d’ajouter des notices d’exemplaires

  • Votre écran sera alors remplacé par un écran plus large contenant les notices MARC

    image721

  • Click on Tools > Add/Edit Field

    image722

  • Saisissez les informations de l’exemplaire spécifique dans Koha

    image723

    • Dans la barre du champ, tapez 942

    • In the Field Data box, type \\$c and the item type code (\\$cBOOK in this example)

    • Cochez l’option “Insérez en dernier” (Insert last)

    • Cliquez sur “Ajouter un champ”

  • Saisissez les données de la notice d’exemplaire

    image724

    • Dans la barre de champ, tapez 952

    • In the Field Data box, type $7ORDERED_STATUS$aPERM_LOC$bCURR_LOC$cSHELVING_LOCATION$eSOURCE_OF_ACQ$yITEM_TYPE

      • ex. $7-1$aCPL$bCPL$cNEW$eBrodart$yBOOK

        • Dans l’installation par défaut de Koha, -1 est la valeur pour le statut “commandé”

      • Vous pourrez regarder les autres sous-champs pour lesquels vous souhaitez qu’il y ait les données dedans, par exemple, changer le code de collection pour mettre tous les exemplaires dans la même collection (8), remplit automatiquement la date d’acquisition (d), ou une note publique (z).

      • Assurez-vous d’utiliser le $ pour séparer les sous-champs. L’ajout de chaque sous-champ sur une ligne séparée fera que plusieurs exemplaires seront importés avec vos notices MARC (dans l’exemple au-dessus, quatre exemplaires, chacun avec un de ces sous-champs rectifiés)

      • Make sure you look at the Administration > Authorized Values in Koha to put the correct code into the field

    • Cochez l’option “Insérez en dernier” (Insert last)

    • Cliquez sur “Ajouter un champ”

  • Fermez la fenêtre de l’éditeur du champ

  • Click on File > Compile into MARC

    image725

  • Choisissez l’emplacement où sauvegarder votre fichier

Now you want to go into your Koha system and follow the instructions for importing MARC records.

Une fois que l’exemplaire a été saisi, vous devrez aller sur la notice d’exemplaire et changer individuellement l’exemplaire pour avoir le code à barres correct et changer le statut de “Commandé” en “Exclu du prêt”.

Note

Si vous choisissez d’acheter vos notices d’exemplaires cataloguées, vous devrez demander à votre fournisseur de mettre les informations nécessaires dans vos notices MARC; ceci fait, vous pourrez importer le fichier édité par le fournisseur, et écraser la notice actuelle, qui sera automatiquement remplacée par les données dont vous avez besoin.