Benutzer

Before importing or adding patrons be sure to set up your patron categories.

Einen neuen Benutzer hinzufügen

Benutzer können mit dem Modul ‚Benutzer‘ hinzugefügt werden.

  • Pfad in Koha: Benutzer

Hier können Sie einen neuen Benutzer hinzufügen.

  • Klicken Sie auf ‚Neuer Benutzer‘

    Drop down of patron categories when adding a new patron

  • Die Felder die im Formular zum Hinfügen von Benutzern erscheinen, können über den Systemparameter BorrowerUnwantedField angepasst werden.

  • Die obligatorischen Felder sind im Systemparameter BorrowerMandatoryField festgelegt

  • First, enter the identifying information regarding your patron

    'Patron identity' section of the patron form

    • ‚Salutation‘ is populated by the BorrowersTitles system preference

    • Hinweis

      If you’d like to prevent full names from printing on slips and you’re not using the Initials or Other name fields for anything else, you can use them for shortened versions of the name to then be printed on the slip.

      Zum Beispiel:

      Firstname: Nicole C.
      Surname: Engard
      Initials: NCE
      

      Auf der Quittung können dann die <<borrowers.initials>> anstelle des vollständigen Namens gedruckt werden (NCE hier).

      Oder auch so:

      Firstname: Nicole
      Surname: Engard
      Initials: E
      

      Auf der Quittung können in diesem Fall dann die Felder <<borrowers.initials>>, <<borrowers.firstname>> anstelle des vollständigen Namens gedruckt werden (hier: E, Nicole).

  • If this patron is a child, you will be asked to attach the child patron to an adult patron (guarantor)

    Note Guarantors can only be attached to patrons whose category is of the ‚Child‘, ‚Professional‘ or ‚Organization‘ type.

    'Patron guarantor' and 'Non-patron guarantor' sections of the patron form

    • If the guarantor is a patron of the library, click ‚Search to add‘ to search your system for an existing patron

      Search for patron pop up window

    • Click ‚Select‘ to choose the patron

      Lst of results from the patron search

    • Die Beziehungen werden gemäß der Systemeinstellung borrowerRelationship gesetzt

      Patron guarantor section of the add new patron form with a patron selected as guarantor

      Hinweis

      It is possible to add more than one guarantor to a patron account (both parents for example).

    • If the guarantor is not a patron, you can still add their information in the ‚Non-patron guarantor‘ section.

  • Next enter the main address and contact information

    Main address section of the add new patron form

    Hinweis

    The street type is populated by the ROADTYPE authorized values

    image409

    • For contact information, note that the primary phone number and primary email address are the ones that appear on notices and slips printed during circulation (receipts, transfer slips and hold slips). The primary email is also the one that overdue notices and other messages go to.

  • You can also record an alternate address for each patron. This could be used in an academic setting to store the patron’s home address for example.

    'Alternate address' section of the patron form

  • Each patron can have an alternate contact. An alternate contact could be a parent or guardian, for example.

    'Altenate contact' section of the patron form

  • Der Abschnitt Bibliotheksmanagement beinhaltet Werte, die innerhalb der Bibliothek benutzt werden

    'Library management' section of the patron form

    • Die Ausweisnummer wird automatisch generiert, wenn Sie den Systemparameter autoMemberNum entsprechend gesetzt haben

      • Hinweis

        In einem neu installierten System ohne vorhandene Barcodes beginnt die Zählung mit 1 und wird jeweils um 1 erhöht. Um mit einer anderen Nummer zu starten, erfassen und speichern Sie Ihre letzte vergebene Nummer mit dem ersten Benutzer. Danach wird der Wert jeweils um 1 erhöht.

    • Wenn Sie aus Versehen zu Beginn einen falschen Benutzertyp ausgewählt haben, können Sie dies hier korrigieren

    • Statistik 1 und 2 werden für statistische Zwecke innerhalb Ihrer Bibliothek gebraucht

    • ‚Allow auto-renewal of items‘ is used to control whether this patron’s checkouts will be renewed according to the circulation rules. If set to ‘Yes’, items for which automatic renewal is enabled in the circulation rules will be automatically renewed. This requires the automatic_renewal cronjob to run daily. If set to ‘No’, items for which automatic renewal is enabled in the circulation rules will not be automatically renewed.

    • ‚Check for previous checkouts‘ is used to set the patron’s personal preference regarding checking their circulation history to see if they have borrowed This item in the past. This overrides the setting of the patron category and of the CheckPrevCheckout system preference.

  • Next, the library set-up section includes additional library settings

    'Library set-up' and 'OPAC/Staff login' sections of the patron form

    • Das Registrierungdatum wird automatisch auf das heutige Datum gesetzt

    • The expiry date will automatically be calculated based on your patron category settings

    • The OPAC note is a note for the patron, it will appear in the patron’s online account on the OPAC

      'Messages for you' box in the patron's online account with a note saying 'This is an OPAC note'

      Hinweis

      See also OPAC messages

    • The Circulation note is meant solely for your library staff and will appear when the circulation staff goes to check an item out to the patron

      Circulation note appearing in red to the right of the checkout box

  • The ‚OPAC/Staff interface login‘ section asks for the username and password to be used by the patron (or staff member) to log into their account in the OPAC and for staff to log in to the staff interface.

    • Staff will only be able to use this login information to log in to the staff interface if they have at least the catalogue permission.

  • If you have enabled the housebound module (with the HouseboundModule system preference), you will be able to choose a housebound role for this patron.

    'Housebound roles' section of the patron form

  • If you have set additional patron attributes in the administration module, these will appear next

    'Additional attributes' section of the patron form

  • Finally, if you have the EnhancedMessagingPreferences system preference set to ‚allow,‘ you can choose the messaging preferences for this patron.

    'Patron messaging preferences' section of the patron form

    See the definition of each notice in the advance notices and hold notices section

    • Wichtig

      Die hier vorgenommen Einstellungen überschreiben alle Einstellungen, die in den Benutzertypen festgelegt wurden.

    • Wichtig

      These preference can be altered by the patron via the OPAC if the EnhancedMessagingPreferencesOPAC system preference is set to ‚show‘

  • Wenn fertig, bitte ‚Speichern‘ anklicken

An dieser Stelle wird das System Sie warnen, wenn es meint, dass dieser Benutzersatz eine Dublette ist.

'Duplicate patron record' warning with options to view existing patron record, to edit existing record or to save as new record

Hinweis

See the PatronDuplicateMatchingAddFields system preference to see or change which fields are used to detect duplicate patrons. The default is the surname, the firstname and the date of birth.

Wenn Sie ein Mindest- oder Höchstalter in den Benutzertypen festgelegt, und das Geburtsdatum als Pflichtfeld definiert haben, werden Sie eine Warnung erhalten wenn Sie ein Benutzer hinzufügen möchten, der zu alt oder zu jung für den gewählten Benutzeryp ist.

Warning 'The following fields are wrong. Please fix them. Patron's age is incorrect for their category. Ages allowed are 5-17.'

If the patron’s category has an enrollment fee, the fee will be charged to the patron’s account when the account is created. You can then manage the charge in the patron’s accounting tab.

Quick add a patron

If your circulation desk is very busy and you want to register patron quickly, you can use the ‚quick add‘ feature. It’s a shortened version of the add patron form with only a couple of necessary fields to fill out.

This feature uses two system preferences: BorrowerMandatoryField and PatronQuickAddFields. These are the two system preferences that control which fields are in the quick add form.

To quick add a patron, go to the Patrons module

  • Pfad in Koha: Benutzer

Click on the ‚Quick add new patron‘ button.

You will be asked to choose a patron category.

Then, you will be presented with a shortened form.

image1346

Once the form is filled out, click on ‚Save‘.

If you need to access the full form, you can click on ‚Show full form‘ above the ‚Save‘ button.

Add a staff patron

All staff members must be entered into Koha as patrons of the ‚Staff‘ type. Follow the steps in Add a Patron to add a staff member. To give the staff member permissions to access the staff client, follow the steps in patron permissions

Wichtig

Bitte denken Sie daran, sichere Benutzernamen und Passwörter für Mitarbeiter zu vergeben, da diese für den Zugang zur Dienstoberfläche verwendet werden.

Add a statistical patron

One way to track use of in house items is to „check out“ the materials to a statistical patron. The „check out“ process doesn’t check the book out, but instead tracks an in house use of the item. To use this method for tracking in house use you first will need a patron category set up for your statistical patron.

image420

Next, you will need to create a new patron of the statistical type.

image421

Next, follow the steps put forth in the ‚Add a new patron‘ section of this manual. Since this patron is not a real person, simply fill in the required fields, the correct library and nothing else.

To learn about other methods of tracking in house use visit the tracking inhouse use section of this manual.

Duplicate a patron

Wenn Sie eine neue Familie in Ihr System eingeben, müssen Sie die Kontaktinformationen nicht jedes Mal aufs neue eingeben. Koha erlaubt Ihnen, einen Benutzerdatensatz zu duplizieren und nur die Teile zu bearbeiten, die geändert werden müssen.

  • Öffnen Sie das Benutzerkonto, dass Sie als Ausgangspunkt verwenden möchten (den Benutzer, dessen Daten kopiert werden sollen)

  • Klicken Sie auf ‚Duplizieren‘ am Anfang des Eintrags

    image422

  • Alle Felder mit Ausnahme von Vorname, Ausweisnummer, OPAC-Login und OPAC-Passwort wurden kopiert. Tragen Sie die fehlenden Angaben ein und klicken Sie auf ‚Speichern‘

    image423

    • Hinweis

      Wenn Sie in ein Feld klicken, in dem bereits Daten vorhanden sind, werden diese dabei gelöscht. Dies soll es Ihnen erleichtern, etwas anderes einzutragen.

  • Sie gelangen jetzt zum neuen Benutzer

    image424

Add patron images

Wenn Sie möchten können Sie Benutzerbilder hochladen um Benutzer besser identifizieren zu können. Um diese Möglichkeit zu aktivieren, muss der Systemparameter patronimages auf ‚Erlaube‘ gesetzt werden.

Wenn der Parameter auf ‚Erlaube‘ gesetzt ist, sehen Sie ein Platzhalterbild unterhalb des Namens des Benutzers auf der linken Seite. Unterhalb des Namens im Hauptfenster haben Sie die Möglichkeit ein Benutzerbild hochzuladen.

image425

In the ‚Upload patron image‘ box click ‚Browse‘ to find the image on your computer and ‚Upload‘ to load the image on to the patron record.

image426

Wichtig

Es gibt ein Limit von 100K für die Größe eines hochgeladenen Bildes, und es wird eine Bildgröße von 200x300 Pixeln empfohlen. Aber auch kleinere Bildern werden angezeigt.

Editing patrons

Benutzer können über eine der vielen Schaltflächen ‚Bearbeiten‘ bearbeitet werden.

  • Um den vollständigen Benutzerdatensatz zu bearbeiten, klicken Sie auf ‚Bearbeiten‘ oberhalb der Übersicht.

    Row of action buttons at the top of the patron's detail page

  • Patron passwords are not recoverable. The stars show on the patron detail next to the password label are always there even if a password isn’t set. If a patron forgets their password the only option is to reset their password. To change the patron’s password, click the ‚Change password‘ button.

    image428

    • Koha cannot display existing passwords as they are encrypted in the database. Leave the field blank to leave password unchanged.

    • Dieses Formular kann automatisch ein Zufallspasswort generieren. Klicken Sie dazu auf den Link „Klicken Se hier, um ein Zufallspasswort zu generieren“.

  • To edit a specific section of the patron record (for example the ‚Library use‘ section) click the ‚Edit‘ button beside the section.

    'Library use' section of the patron's file

  • A patron image can be added by browsing for the image on your machine from the ‚Manage patron image‘ section.

    image430

    • This form will not appear if you have the patronimages system preference to not allow patron images.

    • To add patron images in bulk, use the Upload patron images tool.

  • Patrons can also be blocked from checking items out by setting Patron flags

    image431

    • If you would like your circulation staff to confirm a patron’s address before checking items out to the patron, you can see the ‚Gone no address‘ flag

      image432

    • If the patron reports that they have lost their card you can set the ‚Lost card‘ flag to prevent someone else from using that card to check items out

      image433

    • Wenn Sie einen Benutzer für die Bibliotheksbenutzung sperren möchten, können Sie eine ‚Neue manuelle Sperre‘ setzen

      image434

    • Wenn Sie ein Datum und/oder eine Notiz zur Sperre eingeben, werden diese ebenfalls angezeigt.

      image435

  • Children patrons do not become adults automatically in Koha unless you have the Update patron categories cron job running. To upgrade a child patron to and adult patron category manually go to the ‚More‘ menu and choose ‚Update child to adult patron‘

    image436

    • Im nun angezeigten Formular können Sie den Benutzertyp der Kategorie Erwachsener wählen, die statt der bisherigen Benutzertyps der Kategorie Kind zugewiesen werden soll.

      image437

Renew patron account

When renewing a patron account you can either edit the the expiry date manually in the patron record or use the ‚Renew patron‘ option from the More menu in the toolbar at the top.

image1393

Using the latter the new expiry date will be calculated using the enrollment period configured for the patron category of the user. The system preference BorrowerRenewalPeriodBase determines if the new expiry date will be calculated from the current date or from the old expiry date.

One advantage of using the ‚Renew patron‘ option is that it will be logged as a membership renewal in the action_logs table and be visible as such when using the Log viewer or the Modificaton log from the patron account.

The renewal date of the patron account will be visible on the details tab.

image1392

If the patron is in a patron category with a membership fee, the charge will also be added upon renewal. You can then manage the charge in the patron’s accounting tab.

Deleting a patron account

From the ‚More‘ drop-down, the patron account can be deleted.

image1469

There will be an alert if the patron has checkouts, holds, fines or credits.

  • If a patron has current checkouts, the deletion will not be possible.

    image1470

  • If a patron has outstanding fines, the deletion will not be possible.

    image1468

  • If a patron has unused credits, the option to delete the patron is possible but there will be a warning.

    image1471

  • If a patron has existing holds on their account, the option to delete the patron is possible. The hold will be cancelled and moved to the old reserves table.

    image1462

Managing patron self edits

Wenn Sie Benutzern erlauben Änderungen in Ihren Kontodaten über den OPAC durchzuführen (Systemparameter OPACPatronDetails), müssen Sie alle Änderungswünsche zunächst über die Dienstoberfläche moderieren und übernehmen, bevor die Änderung wirksam wird. Wenn es Änderungswünsche gibt, werden diese auf der Startseite der Dienstoberfläche im Dashboard unterhalb der Modulauswahl angezeigt.

image438

Hinweis

Benutzer mit der Berechtigung ‚Superlibrarian‘ können Änderungswünsche von allen Bibliotheksstandorten einsehen, andere Bibliotheksmitarbeiter sehen die Änderungwünsche Ihres angemeldeten Bibliotheksstandorts.

Wenn Sie den Link ‚Benutzer mit Änderungswünschen“ anklicken, gelangen Sie zu einer Liste mit Benutzern, die Änderungen Ihrer persönlichen Daten angefordert haben.

image439

Von hier aus können Sie die Änderungen im Benutzerdatensatz überprüfen und dann ‚annehmen‘, ‚löschen‘ oder ‚ignorieren‘.

Wenn Sie den gesamten Benutzerdatensatz ansehen möchten, klicken Sie auf den ‚Benutzerdetails‘ Link rechts von den Auswahlmöglichkeiten. Dabei wird ein neuer Tab geöffnet.

Merging patron records

If you accidentally end up with one patron with two cards it is possible to merge their records together so that you don’t lose their loan history or holds.

  • In the patron list, check the boxes next to the records you want to merge and click on the ‚Merge selected patrons‘ button.

image1326

Hinweis

It is possible to merge more than two records at a time.

  • Select the patron record you want to keep

    image1327

  • If necessary, click the ‚Compare patrons‘ button to see the differences between the different accounts.

    The compare screen shows both patron files next to each other with differences highlighted

  • Click the ‚Merge patrons‘ button.

The checkouts and statistics will be transferred to the right record and the other one will be deleted.

image1328

Patron permissions

Patron permissions are used to allow staff members access to the staff client.

Wichtig

Damit ein Benutzer sich in der Dienstoberfläche anmelden kann, muss er mindestens über die Berechtigung ‚catalogue‘ verfügen.

Setting patron permissions

  • On the patron record click ‚More‘ and choose ‚Set permissions‘ to alter patron permissions

    image440

  • You will be presented with a list of preferences, some of which can be expanded by clicking the ‚Show details‘ link on the right title.

    image441

  • In all cases, if the parent permission is checked, the user has all the child permissions. If you want to set permissions on a more granular level, expand the section and only check the permissions you want that user to have.

Patron permissions defined

  • Access to all librarian functions (superlibrarian)

    Hinweis

    Wenn diese Berechtigung ausgewählt wurde, müssen keine weiteren Berechtigungen gesetzt werden.

  • Check out and check in items (circulate)

    • Remaining circulation permissions (circulate_remaining_permissions)

      • This permission grants all circulation rights except those covered by permissions listed below

    • Force checkout if a limitation exists (force_checkout)

      • With this permission a staff member will be allowed to override a check out restriction in the following cases:

        • Altersbeschränkung

        • Das Exemplar ist auf einen anderen Benutzer ausgeliehen

        • Das Exemplar ist nicht ausleihbar

        • Der Benutzer hat überfällige Ausleihen

        • Das Exemplar ist verloren

        • Das Exemplar hat eine hohe Nachfrage

        • Das Exemplar ist vorgemerkt

    • Mark checkout notes as seen/not seen (manage_checkout_notes)

      • The permission to manage the checkout notes written by users

        through the OPAC

    • Manage restrictions for accounts (manage_restrictions)

      • Gibt dem Bibliotheksmitarbeiter die Berechtigung, eine Sperre im Benutzerkonto aufzuheben

    • Execute overdue items report (overdues_report)

      • Die Berechtigung für das Ausführen des Überfälligkeiten-Reports findet sich unter Ausleihe

    • Override blocked renewals (override_renewals)

      • With this permission, a staff member can override renewals if there is a restriction

      • Erfordert, dass die Berechtigung circulate_remaining_permissions ebenfalls vergeben wird

  • Staff access, allows viewing the catalogue in staff client (catalogue) Required for staff login.

    Wichtig

    Must be given to all staff members to allow them to login to the staff interface

  • Manage Koha system settings (Administration panel) (parameters)

    • Manage account debit and credit types (manage_accounts)

    • Manage additional fields for baskets or subscriptions (manage_additional _fields)

      • This gives access to the additional fields section

      • Wichtig

        This permission requires that the staff member also have the ‚Edit an existing subscription‘ permission from the ‚Manage serial subscriptions‘ section and the ‚Manage basket and order lines‘ permission from the ‚Acquisition and/or suggestion management‘ section

    • Manage audio alerts (manage_audio_alerts)

      • The ability to access the audio alerts configuration in the administration module.

    • Manage authorized value categories and authorised values (manage_auth_ values)

      • The ability to access the auhorized values configuration in the administration module.

    • Manage circulation rules (manage_circ_rules)

    • Manage circulation rules form any library (manage_circ_rules_from_ any_libraries)

      • If not set the logged in user can only edit circulation rules from their own library

      • The staff member still has to have the ‚Manage circulation rules‘ permission above.

    • Manage cities and towns (manage_cities)

      • The ability to access the cities and towns configuration in the administration module.

    • Manage classification sources and filing rules (manage_classifications)

    • Manage column configuration (manage_column_config)

    • Manage Did you mean? configuration (manage_didyoumean)

      • The ability to access the Did you mean? configuration in the administration module.

    • Manage item circulation alerts (manage_item_circ_alerts)

    • Manage item search fields (manage_item_search_fields)

      • The ability to access the item search fields configuration in the administration module.

    • Manage item types (manage_itemtypes)

      • The ability to access the item types configuration in the administration module.

    • Manage keyboard shortcuts for the advanced cataloging editor (manage_ keyboard_shortcuts)

      • The ability to access the keyboard shortcuts configuration in the administration module

    • Manage libraries and library groups (manage_libraries)

    • Manage Mana KB content sharing (manage_mana)

    • Manage MARC bibliographic and authority frameworks and test them (manage_marc_frameworks)

    • The ability to access the MARC bibliographic framework, authority types, Koha to MARC mapping, and MARC Bibliographic framework test configuration areas in the administration module.

    • Manage record matching rules (manage_matching_rules)

    • Manage OAI sets (manage_oai_sets)

      • The ability to access the OAI sets configuration in the administration module.

    • Manage extened patron attributes (manage_patron_attributes)

    • Manage patron categories (manage_patron_categories)

      • The ability to access the Patron categories configuration in the administration module.

    • Manage search engine configuration (manage_search_engine_config)

      • The ability to access the Search engine configuraton in the administration module. Note: This area will only be visible when the SearchEngine system preference is set to ‚Elasticsearch‘.

    • Manage Z39.50 and SRU server configuration (manage_search_targets)

      • The ability to access the Z39.50/SRU servers configuration in the administration module.

    • Manage SMS cellular providers (manage_sms_providers)

      • The ability to access the SMS cellular providers configuration in the administration module. Note: This area will only be visible when the SMSSendDriver system preference is set to ‚Email‘.

    • Manage global system preferences (manage_sysprefs)

    • Manage library transfer limits and transport cost matrix (manage_transfers)

    • Manage usage statistics settings (manage_usage_stats)

    • Remaining system parameters permissions (parameters_remaining_permissions)

      • The ability to access all remaining areas in the administration module.

  • Add, modify and view patron information (borrowers)

    • Add, modify and view patron information (edit_borrowers)

      • The ability to access the Patrons module to view patron files, as well as adding new patrons and editing patron files

    • View patron infos from any libraries (view_borrower_infos_from_any_libraries)

    • If not set the logged in user will only be able to access patron information from their own library or group of libraries.

  • Set user permissions (permissions)

    • The ability to set permissions for other staff members

  • Place and modify holds for patrons (reserveforothers)

    • Modify holds priority (modify_holds_priority)

      • Allows staff members to alter the holds priority (moving patrons up and down the queue)

    • Place holds for patrons (place_holds)

      • Allows staff members to place holds in the staff interface

  • Edit catalog (Modify bibliographic/holdings data) (editcatalogue)

    • Use the advanced cataloging editor (advanced_editor)

      • Grants the ability to use the advanced cataloging editor in the cataloging module

      • Hinweis

        Staff members with this permission need to also have the ‚Edit catalog (Modify bibliographic/holdings data)‘ permission

    • Delete all items at once (delete_all_items)

      • Berechtigung die Funktion ‚Alle Exemplare löchen‘ im Menü Bearbeiten in der Detailansicht zu verwenden

    • Edit catalog (Modify bibliographic/holdings data) (edit_catalogue)

      • Auf alle Funktionen der Katalogisierung <#cataloging> zugreifen.

    • Edit items (edit_items)

      • Berechtigung um Exemplare, aber nicht Titeldaten, zu bearbeiten

    • Limit item modification to subfields defined in the SubfieldsToAllowForRestrictedEditing system preference (edit_items_restricted)

      • If checked, the staff member will only be able to modify some item subfields

      • Hinweis

        Please note that the ‚Edit items‘ permission is still required

    • Fast cataloging (fast_cataloging)

  • Manage patrons fines and fees (updatecharges)

    • Discount debits for patrons (discount)

      • Grant the ability to apply discounts to charges

    • Payout credits to patrons (payout)

      • Grant the ability to reimburse credits to patrons

    • Refund payments to patrons (refund)

      • Grant the ability to refund payments that patrons have already made to the library

    • Remaining permissions for managing fines and fees (remaining_permissions)

      • Grant the ability to manage fines and fees other than the actions described in the other subpermissions (dicounts, payouts, refunds and writeoffs)

    • Write off fines and fees (writeoff)

      • Grants the ability to write off patron fees

  • Acquisition and/or suggestion management (acquisition)

    Hinweis

    All the acquisitions sub-permissions give access to the acquisitions home page. That means that staff who have one or more of the following permissions will be able to view the budgets, search and view vendor information, and view invoices.

    • Add and delete funds (but can’t modify funds) (budget_add_del)

      • Grants the ability to add and delete funds within a budget

      • Note that the budget_manage and budget_modify permissions are required for this one to work correctly

    • Manage funds (budget_manage)

      • Grants the ability to acces the fund administration page

      • Note that this only gives viewing access to the page, you will need to give your staff budget_add_del and budget_modify if you want them to be able to make changes to the funds

    • Manage all funds (budget_manage_all)

      • Grants viewing access to all funds regardless of restrictions on them (owner, user or library restrictions)

      • Note that the budget_manage permission is required

    • Modify funds (can’t create lines, but can modify existing ones) (budget_modify)

      • Grants the ability to edit fund information and amounts

      • Note that the budget_add_del and budget_manage permissions are required for this one to work correctly

    • Manage contracts (contracts_manage)

      • Grants the ability to add, edit and delete contracts with vendors

    • Manage currencies and exchange rates (currencies_manage)

    • Manage EDIFACT transmissions (edi_manage)

      • Grants the ability to access the EDI account administration page, the library EANs administration page and access sent EDI messages

      • In order to be able to send orders via EDI, your staff member also needs the

    • Manage basket groups (group_manage)

    • Manage baskets and order lines (order_manage)

      • Grants the ability to place orders, including creating baskets, adding order lines, closing baskets, etc.

    • Manage all baskets and order lines, regardless of restrictions on them (order_manage_all)

      • Grants the ability to manage all baskets and orders even if they are restricted to the owner, users or library

      • Note that the order_manage permission is required

    • Receive orders and manage shipments (order_receive)

      • Grants the ability to create invoices, receive items and claim late orders

    • Manage budgets (period_manage)

      • Grants access to the budget administration page and the ability to create, edit and delete budgets

      • This permission does not give the ability to edit budget funds.

    • Manage budget plannings (planning_manage)

      • Grants the ability to view budget planning

      • Note that the budget_manage and the period_manage permissions are required for this one to work

    • Manage purchase suggestions (suggestions_manage)

    • Manage vendors (vendors_manage)

  • Use all tools (tools)

  • Edit authorities (editauthorities)

    • Grants the ability to create, edit and delete authority records

    • Note that it is possible to search authority records with only the catalogue permission

  • Manage serial subscriptions (serials)

    • Check the expiration of a serial (check_expiration)

    • Gives ability to check the expiration date of serials

    • Claim missing serials (claim_serials)

    • Create a new subscription (create_subscription)

    • Delete an existing subscription (delete_subscription)

      • Gives the ability to delete serial subscriptions

    • Edit an existing subscription (edit_subscription)

    • Serials receiving (receive_serials)

    • Renew a subscription (renew_subscription)

    • Routing (routing)

    • Manage subscriptions from any branch (superserials)

  • Allow access to the reports module (reports)

    • Reports found on the Circulation page are not controlled by this permission; this only controls access to the :ref:Reports module <reports-label>`

    • Reports in the Statistics wizard section and the other reports on the main reports page can be run with any one of the following permissions. They only affect the SQL reports.

    • Create SQL reports (create_reports)

    • Delete SQL reports (delete_reports)

      • The ability to delete saved SQL reports

      • Note that you need execute_reports in order to be able to delete them

    • Execute SQL reports (execute_reports)

  • Allow staff members to modify permissions for other staff members (staffaccess)

    • This permission requires the borrowers permission above

  • Course reserves (coursereserves)

  • Koha plugins (plugins)

    • Configure plugins (configure)

      • Gives the ability to run the ‚configure‘ section of a plugin if it has one

      • Note that the staff member needs either the report permission or the tool permission (below) in order to be able to access the plugins

    • Manage plugins (manage)

      • Plugins verwalten (installieren/deinstallieren)

      • Note that the staff member needs either the report permission or the tool permission (below) in order to be able to access the plugins

    • Use report plugins (report)

      • Report-Plugins verwenden

    • Use tool plugins (tool)

      • Werkzeug-Plugins verwenden

  • Lists (lists)

    Wichtig

    Alle Bibliotheksmitarbeiter besitzen die Berechtigung, eigene Listen zu erstellen und zu bearbeiten. Das Setzen der Berechtigung hier ist nur notwendig, wenn Mitarbeiter die Berechtigung zum Löschen anderer öffentlicher Listen erhalten sollen.

    • Delete public lists (delete_public_lists)

      • The ability to delete public lists created by someone else

  • Patron clubs (clubs)

    • Create and edit clubs (edit_clubs)

    • Create and edit club templates (edit_templates)

    • Enroll patrons in clubs (enroll)

      • Enroll patrons from the patron file

      • The borrowers permissions is required in order to enroll patrons in clubs

  • Create and modify interlibrary loan requests (ill)

  • Self check modules (self_check)

    • Log into the self check-in module (self_checkin_module)

      Hinweis

      This permission prevents the patron from using any other OPAC functionality

  • Perform self checkout at the OPAC (self_checkout_module)

    Hinweis

    This permission should be used for the patron matching the AutoSelfCheckID system preference

  • Manage stockrotation operations (stockrotation)

    • Add and remove items from rotas (manage_rota_items)

      • Staff with only this permission will be able to manage the items in the rotas, but not the rotas themselves

    • Create, edit and delete rotas (manage_rotas)

      • Staff with only this permission will be able to manage the rotas, but not the actual items

  • Cash management (cash_management)

    • Add, edit and archive cash registers (manage_cash_registers)

    • Access the point of sale page and take payments (takepayment)

      • Grants access to the point of sale module

Patron information

Wenn Sie sich einen Benutzersatz anschauen, haben Sie über die Reiter auf der linker Seite, sich weitere Benutzerdaten anzeigen zu lassen.

  • Pfad in Koha: Benutzer > nach Benutzer suchen > Name des Benutzers anklicken

Check out

For instruction on checking items out, view the Checking out section of this manual.

Mitarbeiter können über die Dienstoberfläche ihre Ausleihen einsehen, indem Sie rechts oben im Bildschirm auf Ihren Loginnamen klicken, und im Menü ‚Meine Ausleihen‘ auswählen.

image1178

Details

Hinweis

Mitarbeiter können über die Dienstoberfläche Ihr Konto aufrufen, indem Sie rechts oben im Bildschirm auf Ihren Loginnamen klicken, und im Menü ‚Mein Konto‘ auswählen.

image442

All patron information will appear in the Details tab. This includes all the contact information, notes, custom patron attributes, messaging preferences, etc. entered when adding the patron.

image1359

In the case of patrons who are marked as ‚Child‘ or ‚Professional‘ and their guarantors additional information will appear on their record.

  • A child patron will list their guarantor

    image443

  • On the guarantor’s record, all children and/or professionals will be listed

    image444

If the age of the patron is outside the age range defined in their patron category a warning will appear on their record.

image1461

Circulation summary

Unterhalb der Informationen zum Benutzer befindet sich eine Informationsbox mit Reitern für die entliehenen, überfälligen und vorgemerkten Titel des Benutzers.

Checkouts

The first tab shows the items the patron currently has checked out.

image445

Hinweis

  • You can customize the columns of this table in the ‚Table settings‘ section of the Administration module (table id: issues-table).

Relatives‘ checkouts

If they have family at the library, staff can see what the other family members have checked out.

image446

Charges

The Charges tab will only show in the patron accounts that have unpaid amounts or unused credits.

The tab will show the total amount, without any details. To see the details, go to the accounting tab.

image1360

Holds

If the patron has holds, the number of holds will appear on this tab’s title and the details will appear in the tab.

Table of patron's current holds

Hinweis

The barcode and call number will only appear on item-level holds or holds that have been confirmed. Record-level holds that are not waiting to be picked up will not have barocdes or call numbers.

From here you can manage the patron’s holds: change the pickup library, cancel or suspend holds.

Hinweis

You will only be able to suspend holds if the SuspendHoldsIntranet system preference is set to „Allow“.

Hinweis

If, when suspending a hold, you want to be able to set a date at which to automatically resume the hold, set the AutoResumeSuspendedHolds system preference to „Allow“ and make sure the unsuspend_holds cron job is activated.

Article requests

If the ArticleRequests system preference is enabled, and the circulation rules allow it, the patrons will be able to request articles, either through the OPAC or in the staff interface.

The details of the patron’s request, and its status, are visible in this tab.

image1361

Restrictions

Der Tab ‚Sperren‘ wird immer angezeigt. Wenn der Benutzer keine Sperren hat, wird das entsprechend angezeigt.

image447

Wenn der Benutzer Sperren hat, wird die Anzahl der vorhandenen Sperren und deren Art angezeigt.

There are four kinds of restrictions:
  • Manual

  • Overdues

  • Suspension

  • Discharge

Using the ‚Add manual restriction‘ button you can add a restriction to the patron record from here. This can be used for any type of restriction you need to put manually on a patron record.

image449

image448

The overdues restrictions are automatically set when overdue notices are sent if you specified you wanted the patron restricted in the Overdue notice/status triggers tool.

This restriction will not be removed automatically when the overdue items are returned unless the AutoRemoveOverduesRestrictions system preference is set to ‚Do‘.

In the circulation rules, you can choose to fine users by suspending them instead of (or in addition to) fining them money. In that case, returning an overdue document will trigger a suspension restriction.

Patrons may also be restricted if you have issued a discharge for them. Once the discharge is validated, the patron is automatically restricted.

Restrictions on a patron record will block checkouts. In fact, a message will appear in red when going to the checkout page.

image1363

Restrictions may also prevent renewing items if the RestrictionBlockRenewing system preference is set to ‚block‘.

On the OPAC, patrons will get a message saying their account is frozen. They will not be able to place holds from the OPAC.

If you have patrons that have more than one restriction, you can choose to cumulate their restriction periods or not through the CumulativeRestrictionPeriods system preference.

Hinweis

If you want to restrict patrons from doing various actions if their record is not pristine, check the following system preferences:

  • Set the OverduesBlockCirc system preference to ‚Block‘ to prevent patrons who have overdue materials from checking out other materials.

  • Set the OverduesBlockRenewing system preference to ‚block renewing for all the patron’s items‘ or ‚block renewing only for this item‘ to prevent patrons who have overdue materials from renewing their loans.

  • Enter values in the noissuescharge and NoIssuesChargeGuarantees system preferences in order to block checking out to patrons who have more than a certain amount in fines or to patrons whose guarantees owe more than a certain amount.

  • Enter a value in the maxoutstanding system preference to prevent patron from placing holds on the OPAC if they owe more than a certain amount.

  • Enter a value in the OPACFineNoRenewals system preference to prevent patron who owe more than a certain amount to renew their loans from the OPAC.

  • Set the BlockExpiredPatronOpacActions system preference to ‚Block‘ if you want to prevent patron whose membership has expired to place hold or renew their loans from the OPAC.

Clubs

If you use patron clubs, patrons will have a tab in their record indicating which club they are enrolled in, if any.

image1362

Accounting

The patron’s complete accounting history will appear on the Accounting tab. The Accounting tab will show all types of charges and credits: overdue fines, membership fees, rental fees, reserve fees and any other charge you may have for patrons.

image450

Hinweis

  • You can customize the columns of this table in the ‚Table settings‘ section of the Administration module (table id: account-fines).

The Transactions tab will show you the following columns:

  • Date: the date the charge, payment or credit was posted

    • Wenn es sich um Mahngebühren handelt, ist dies der letzte Tag an dem die Gebühr aktualisiert wurde

  • Account type: what type of charge, payment or credit it is

    • In cases where an account type may have an accompanying status it will be displayed alongside the accounttype in brackets.

  • Description of charges: a description of the charges including the due date for overdue items and a link to the item record where one is available

  • Barcode: if the charge is linked to a particular item, the barcode is displayed

  • Due date: if the charge is an overdue fine, the due date is displayed

  • Checkin date: if the charge is an overdue fine, the checkin date is displayed

  • Checkout date: if the charge is an overdue fine, the check out date is displayed

  • Home library: if the charge is linked to a particular item the home library is displayed

  • Hinweis. Hinweise zur Gebühr oder Zahlung

    • If you’re allowing patrons to pay fines via the OPAC with PayPal (EnablePayPalOpacPayments) you will see a Note that says ‚PayPal‘ for items paid this way

  • Betrag: die Gesamtsumme der Gebühr oder Zahlung

  • Unbezahlt: diese Summe ist noch fällig

  • Actions:

    • A selection of actions available to take upon the account line as detailed below

Zu Beginn der Tabelle können Sie über ‚Bezahlte Transaktionen ausblenden‘ alle bezahlten Gebühren ausblenden. Darüber können Sie über das Suchfeld nach einer bestimmten Gebühr oder Zahlung suchen.

Actions

Action buttons will be available for the different account lines depending on the users available permissions and the account type and status.

  • A button to print a receipt for that line item

  • A button to show further details about the charge and any payments that have been made

  • A button to void (reverse) a payment/credit

    • This button will only appear on a payment/credit line. Upon voiding the line it will reverse the payment process restoring the amountoutstanding for any debts/debits which the payment/credit may have previously been used to offset. This action is most commonly used to correct cases where a payment was recorded but never actually recieved. The credit line will be set to a zero amount and updated to VOID.

  • A button to cancel (remove) a charge/debit

    • This button will only appear on a charge/debit line that has not already had any payment/credits applied to it. Upon cancelling the line it will be marked as ‚Cancelled‘ and a CANCELLATION line will be added and offset against it. This action is most commonly used to correct cases where a charge was made mistakenly.

  • A button to pay against charges/debits with outstanding amounts

    • This button will appear against any charge/debit with an outstanding amount. The subsequent page can be used to pay or writeoff the line partially or in full with a PAYMENT or WRITEOFF line will being added.

  • A button to issue a payout of credit

    • This button will appear against any credit line that has an amount outstanding and you have the payout permission. It allows the librarian to return outstanding credit to the patron and record the action with a PAYOUT line.

  • A button to issue a refund against a charge/debit

    • This button will appear against any charge/debit line that has been paid or partially paid and you have the refund permission. The subsequent modal dialogue will allow you to partially or fully refund the offset debt, either in CASH or by means of a credit added to the account.

  • A button to apply a discount to a charge/debit

    • This button will appear against any charge/debit which has not already been offset by a credit/payment and you have the discount permission. The subsequent modal dialogue will allow you to add a discount upon the charge.

Charging fines/fees

Most fees and fines will be charged automatically if the fines cron job is running. Fines will also be charged when an overdue item is checked in if the CalculateFinesOnReturn system preference is enabled.

  • Fines will be charged based on your circulation and fines rules

  • Hold fees will be charged based on the rules you set in the Patron types and categories administration area

  • Rental fees will be charged based on the settings in your Item iypes administration area

  • Wenn Sie in der Katalogisierung ein Exemplar als ‚Verloren‘ markieren, wird dem Benutzer automatisch die entsprechende Buchersatzgebühr auf das Konto gebucht.

  • Creating a patron in a category with an enrollment fee.

  • Renewing a patron account in a category with an enrollment fee.

Pay and Writeoff fines

Each line item can be paid in full (or written off) using the ‚Pay charges‘ tab. You can switch between ‚Pay‘ and ‚Write off‘ mode using the buttons located at the top of this tab if you are part way through a transaction.

image451

Hinweis

  • You can customize the columns of this table in the ‚Table settings‘ section of the Administration module (table id: pay-fines-table).

  • Jede Zeile kann vollständig oder teilweise bezahlt oder erlassen werden.

  • Gebühr vollständig bezahlen

    • Wenn Sie eine Notiz zur Zahlung eingeben möchten, tippen Sie diese zuerst ein bevor Sie fortfahren

    • Klicken Sie auf „Bezahlen“ neben der Gebühr, die Sie vollständig bezahlen möchten

    • The full amount of the fine will be populated for you in the „Collect from patron“ box

    • There is a change feature included in this payment process. An option to specify how much money was collected when paying a fine, as well as defining how much was paid on the fine. If these numbers are different (i.e. more money was collected) a popup displaying the amount of change to be given will be displayed and require confirmation before proceeding

    • If one or more values are defined under the PAYMENT_TYPE authorized value category a dropdown selection box will be displayed to specify a custom payment type.

    • If the UseCashRegisters system preference is enabled, you will have a choice of cash register in which to enter the transaction

    • Klicken Sie auf „Bestätigen“

    • Die Gebühr wird aus der Liste der offenen Gebühren entfernt und als vollständig bezahlt angezeigt.

    Hinweis

    • If the FinePaymentAutoPopup system preference is enabled a print dialogue window will display. If change was given for this trancaction the details will be included when using this system preference.

    • In addition to printing receipts you can enable email receipts for payment and writeoff transactions with the UseEmailReceipts system preference.

  • Gebühr teilweise bezahlen

    • Klicken Sie auf „Bezahlen“ neben der Gebühr, die Sie teilweise bezahlen möchten

    • Enter the amount you are collecting from the patron in the „Collect from patron“ box

      image453

    • Klicken Sie auf „Bestätigen“

    • The fine will be updated to show the original amount, and the current amount outstanding

  • Gebühr gegen alle Gebührenposten bezahlen

    • Click the „Pay amount“ button

    • Enter the amount you are collecting from the patron in „Collect from patron.“ The sum of all fines is shown in „Total amount outstanding“

      image454

    • Klicken Sie auf „Bestätigen“

    • Die Gesamtgebühr wird aktualisiert, indem die ältesten Gebühren zuerst bezahlt werden.

  • Pay selected fines

    • Check the selection boxes next to the fines you wish to pay, click „Pay selected“

      image455

    • Geben Sie die Summe an, die bezahlt werden soll.

      image456

    • Klicken Sie auf „Bestätigen“

    • Die Gesamtgebühr wird aktualisiert, indem zuerst die ältesten Gebühren bezahlt werden.

  • Eine einzelne Gebühr erlassen

    • Klicken Sie auf „Erlassen“ neben der Gebühr, die Sie erlassen möchten

    • A confirmation box will appear to specify a total amount to writeoff. This box allows a partial writeoff of fines.

    • Die Gebühr wird aus der Liste der offenen Gebühren entfernt und als erlassen angezeigt.

  • Writeoff selected fines

    • Check the selection boxes next to the fines you wish to pay, click „Writeoff selected“.

    • Click „Confirm“.

    • Die Gebühr wird aus der Liste der offenen Gebühren entfernt und als erlassen angezeigt.

  • Writeoff all fines

    • Click the „Writeoff all“ button

    • Alle Gebühren werden aus der Liste der offenen Gebühren entfernt und als erlassen angezeigt.

Cancel fines or fees

If a user was charged for something and it’s an error, you can cancel the fee by clicking the ‚Cancel charge‘ button in the Actions column.

A line in the patron's accounts for a manual fee, still unpaid. At the end of the line, there are buttons 'Print', 'Detail', 'Pay', 'Cancel charge', and 'Apply discount'

Once clicked a new line will be added to the account for a ‚Cancelled charge‘ of the same amount as the cancelled charge. The charge that was cancelled will now have the ‚Cancelled‘ status and the amount outstanding will be 0.

Two lines in the patron's account. The first is for a 'Cancelled charge', the amount is -5. The second is for a 'Manual fee (Cancelled)', the amount is 5 and the outstanding amount is 0.

If you cancelled a charge by mistake, you can void the cancellation (see Void payments below).

Void payments

If you accidentally mark and item as paid, you can reverse that line item by clicking ‚Void‘ to the right of the line

image457

  • Once clicked a new line item will be added to the account showing the payment as ‘Voided’. The payment line is added back to the Pay fines tab as an outstanding charge.

    image458

Creating manual invoices

Für nicht automatisch berechnete Gebühren können Sie manuall eine Rechnung erzeugen

image459

  • Wählen Sie den Gebührentyp, den Sie anlegen möchten

    • To add additional values to the manual invoice type pull down menu, add them to the debit types in the Administration module.

  • Wenn die Gebühr mit einem bestimmten Exemplar verknüpft ist, können Sie dessen Barcode angeben, damit der Eintrag einen Link zum Exemplar anzeigt.

  • Unter Beschreibung geben kann eine Beschreibung der manuellen Gebühr gespeichert werden

  • Verwenden Sie im Feld Summe keine Währungssymbole, sondern nur Zahlen und Dezimalpunkte

Creating manual credits

Manuelle Guthaben können verwendet werden einen Teil einer Gebühr zu bezahlen oder eine bestimmte Summe zu erlassen.

image460

  • Wählen Sie die Gebührenart die Sie hinzufügen möchten:

  • Wenn dieses Guthaben mit einem Exemplar verknüpft ist, können Sie den Barcode angeben um einen Link zum Exemplar rechts daneben anzuzeigen.

  • Unter Beschreibung kann eine Beschreibung des Guthabens gespeichert werden

  • Verwenden Sie im Feld Summe keine Währungssymbole, sondern nur Zahlen und Dezimalpunkte

Printing invoices

Rechts neben jedem Konto ist ein Link für den Druck. Wenn Sie diesen Link anklicken wird eine Rechnung für das Konto ausgedruckt, die das Datum und die Beschreibung des betreffenden Titels zusammen mit ausstehenden Totalbetrag des Kontos enthält.

image461

Routing lists

A list of all of the serial routing lists the patron belongs to will be accessible via the ‚Routing lists‘ tab on the patron record.

image462

Unter diesem Reiter können Sie alle Umlauflisten dieses Benutzers bearbeiten.

image463

Circulation history

Der Reiter mit der Ausleihhistorie wird angezeigt, wenn der Systemparameter iintranetreadinghistory entsprechend gesetzt ist. Wenn Sie den Systemparameter OPACPrivacy auf ‚Erlauben‘ gesetzt haben, und der Benutzer entschieden hat, dass die Bibliothek diese Information nicht speichern darf, zeigt dieser Reiter lediglich aktuell entliehene Medien an.

image464

Hinweis

  • You can customize the columns of this table in the ‚Table settings‘ section of the Administration module (table id: checkouthistory-table).

Für den Export einer Liste der heute zurückgegebenen Exemplare können Sie die entsprechende Option unter dem Menüpunkt ‚Mehr‘ am oberen Seitenrand benutzen.

image465

Erzeugt eine Textdatei mit einem Barcode pro Zeile.

Holds history

The holds history tab shows all the holds the patron has made, with their status.

image1496

Hinweis

  • You can customize the columns of this table in the ‚Table settings‘ section of the Administration module (table id: holdshistory-table).

Modification log

If you have set your BorrowersLog to track changes to patron records, then this tab will appear. The Modification log will show when changes were made to the patron record. If you also have turned on the IssueLog and ReturnLog you will see checkins and outs on this screen as well.

image466

  • Das Feld Mitarbeiter zeigt die Benutzernummer des Mitarbeiters, der die Änderungen durchgeführt hat

  • Die Spalte Modul zeigt ‚Benutzer‘ für das Benutzermodul

  • Die Spalte ‚Aktion‘ zeigt welche Änderung durchgeführt wurde

  • Die Spalte ‚Objekt‘ zeigt die Benutzerdatensatznummer die geändert wurde (im obigen Beispiel wurde der eigene Benutzersatz geändert)

Benachrichtigungen

Die Einstellungen zu den Benachrichtigungen für einen Benutzer werden festgelegt, wenn Sie Benutzer anlegen oder ändern. Dieser Reiter zeigt die Nachrichten, die versandt wurden und jene, die zum Versand bereit sind:

image467

Über den Betreff der Benachrichtigung können Sie den vollen Nachrichtentext der gesendeten Nachricht aufklappen.

image468

If the message has a status of sent or failed you will have the option to ‚resend‘ the message to the patron by clicking the ‚resend‘ button found under the status.

image469

Statistiken

Abhängig vom Systemparameter StatisticsFields werden Statistiken für die Transaktionen eines Benutzers angezeigt.

image470

Dateien

Wenn Sie im Systemparameter EnableBorrowerFiles den Upload von benutzerspezifischen Dateien erlauben, erscheint ein entsprechender Reiter auf der Seite mit den Benutzerinformationen.

image471

Von hier aus können Sie zum Benutzer gehörende Dateien hochladen.

image472

Bereits hochgeladene Dateien erscheinen oberhalb des Upload-Formulars.

image473

Purchase suggestions

Wenn der Benutzer Anschaffungsvorschläge gemacht hat, wird ein neuer Reiter mit diesen im Benutzerdatensatz angezeigt.

image1247

Hier können Sie alle Anschaffungsvorschläge die vom Benutzer gemacht wurden und deren Status sehen. Außerdem können Anschaffungsvorschläge für den Benutzer über die Schaltfläche ‚Neuer Anschaffungsvorschlag‘ eingegeben werden.

Learn more about managing purchase suggestions in the Acquisitions chapter of this manual.

Entlastungen

A discharge is a certificate that says the patron has no current checkouts, no holds and owe no money. To enable this opti`on on the patron record you need to set the useDischarge system preference to ‚Allow‘.

Hinweis

In France a „quitus“ („discharge“) is needed if you want to register for an account in a library or a university.

Hinweis

Mancherorts ist ein Nachweis über ein entlastetes Konto bei der Bibliothek Bedingung für den Studienabschluss.

Benutzer können Entlastungen über den OPAC beantragen. Beantragte Entlastungen werden im Dashboard auf der Startseite der Dienstoberfläche angezeigt.

image1248

Wenn Sie auf die beantragten Entlastungen klicken, öffnet sich ein Bildschirm wo Sie diese bearbeiten können

image1249

Um eine Entlastung für einen bestimmten Benutzer zu erzeugen, wählen Sie den Reiter ‚Entlastungen‘ auf der linken Seite des Benutzerdatensatzes.

image1250

Wenn für den Benutzer eine Entlastung erzeugt werden kann, erscheint die Schaltfläche ‚Entlastung erzeugen‘

image474

Falls nicht erscheint eine Fehlermeldung, die erklärt, warum der Benutzer nicht entlastet werden kann.

image475

Sobald die Benachrichtigung erstellt wurde, können Sie das PDF herunterladen

image476

Hinweis

Das PDF können Sie mit Hilfe des Systemparameters NoticeCSS anpassen.

Beim Benutzer wird eine Sperre hinzugefügt

image1251

Eine Historie der Entlastungen ist über die Schaltfläche ‚Entlastungen‘ ebenfalls einsehbar

image1252

Housebound patrons

There are three roles a patron can have in regard to housebound circulation: borrower, chooser or deliverer.

Wichtig

In order to use the housebound module, the HouseboundModule and ExtendedPatronAttributes system preferences must be enabled.

Chooser

If you have enabled the housebound module, with the HouseboundModule system preference, you will see that patrons now have a new section in their record called ‚Housebound roles‘.

image1349

Click the ‚Add‘ button to mark this patron as a ‚Chooser‘.

image1350

The chooser is in charge of choosing the materials for the housebound patron.

Deliverer

In the ‚Housebound roles‘, click the ‚Add‘ button to mark this patron as a ‚Deliverer‘.

image1351

The deliverer is in charge of delivering the chosen materials to the housebound patron on a specific day at a specific time.

Housebound borrowers

To create a housebound profile for an housebound patron, click on the ‚Housebound‘ tab in their record.

image1347

From there, you can edit their housebound profile information.

image1348

  • Delivery day: choose which day (or ‚Any‘) the patron prefers to receive their delivery.

  • Frequency: choose the frequency at which they want to receive their deliveries.

    Hinweis

    The frequencies are managed through the HSBND_FREQ list of authorized values.

  • Preferred materials: enter notes that will help the chooser choose appropriate documents for the housebound patron.

    For example: books, dvds, magazines, etc.

  • Subjects: if the housebound patron has a preference for particular subjects, enter it here. This will help the chooser choose interesting documents for the patron.

    For example: romance, cookbooks, thrillers, etc.

  • Authors: if the housebound patron has favorite authors, enter them here.

    For example: Danielle Steel, James Patterson, etc.

  • Referral: if the housebound patron has a referral, enter it here.

  • Notes: enter any other notes that may help the chooser or the deliverer.

Click the ‚Save changes‘ button to save the housebound profile.

Coordinating deliveries

To plan visits, go to the housebound patron’s record.

In their housebound tab, you will be able to create deliveries.

image1352

Click on ‚Add a new delivery‘.

image1353

Fill out the information :

  • Date: Enter the date of the delivery.

  • Time: Select a time of day for the delivery. The choices are morning, afternoon, or evening.

  • Chooser: Select a chooser who will be in charge of selecting the materials for this housebound patron.

  • Deliverer: Select a deliverer who will be in charge of picking up the materials and bringing them over to the housebound patron.

image1354

Choosers and Deliverers can be notified of planned deliveries via reports. Example reports be found in the SQL Reports Library at https://wiki.koha-community.org/wiki/SQL_Reports_Patrons#Patron_Characteristics.

Communicating with patrons

Koha offers several options for communicating with patrons, some of which have already been covered in this chapter.

OPAC notes

OPAC notes are added to the patron’s file through the add patron form or the edit patron form, in the ‚Library set-up‘ section.

'Library set-up' and 'OPAC/Staff login' sections of the patron form

They show up in the ‚Your summary‘ section of the patron’s online account in the OPAC.

'Messages for you' box in the patron's online account with a note saying 'This is an OPAC note'

In the staff interface, OPAC notes will be in the ‚Library use‘ section of the patron’s file.

'Library use' section of the patron's file

OPAC messages

OPAC messages are added to the patron’s file using the ‚Add message‘ button.

Row of action buttons at the top of the patron's detail page

To leave a message that the patron will be able to see in the OPAC, choose „OPAC - Patron’s name“ in the ‚Add a message for‘ field. Enter your message in the box, or choose a predefined message in the drop-down menu.

Pop-up modal for 'Add message' with the option 'Add a message for OPAC - Patron's name' chosen

Hinweis

Predefined messages are added in the BOR_NOTES authorized value category

Once saved, the patron will be able to see the message in the ‚Your summary‘ section of their online account. The patron will also be able to see the date on which the message was added as well as the name of the branch.

'Messages for you' box in the patron's online account with a message saying "'This is an OPAC message' written on 10/24/2020 by Centerville"

In the staff interface, OPAC messages are shown on the patron’s detail page, at the top of the page just under the row of action buttons.

OPAC message appearing in the patron's detail page in the staff interface just under the edit buttons

It will also appear on the checkout page, to the right of the checkout box.

OPAC message appearing in the patron's checkout page to the right of the checkout box

Advance notices and hold notices

If you have enabled the EnhancedMessagingPreferences system preference, you cat set advance notices as well as hold notices when adding a new patron or editing a patron.

If the EnhancedMessagingPreferencesOPAC system preference is set to ‚show‘, patrons will be able to modify their messaging preferences in their online account.

'Patron messaging preferences' section of the patron form

  • Item due: A notice on the day and item is due back at the library

  • Advance notice: A notice in advance of the patron’s items being due (the patron can choose the number of days in advance)

  • Hold filled: A notice when you have confirmed the hold is waiting for the patron

  • Item check-in: A notice that lists all the of the items the patron has just checked in

  • Item checkout: A notice that lists all the of the items the patron has just checked out and/or renewed, this is an electronic form of the checkout receipt

  • Auto renewal: A notice that notifies the patron that their checkouts have been automatically renewed, or if there was a problem with their automatic renewal.

    • Customize this notice by editing the AUTO_RENEWAL or AUTO_RENEWAL_DGST notice in the Notices & slips tool

    • This option will only appear if the AutoRenewalNotices is set to „according to patrons messaging preferences“

Patrons can choose to receive their notices as a digest by checking the ‚Digest only‘ box along with the delivery method. A digest is a combination of all the messages of that type (so all items due in 3 days in one email) in to one email instead of multiple emails for each alert.

The delivery methods currently supported are:

  • Email

  • SMS (text messages)

  • Automated phone call system

  • Print

To generate the advance notices (advance notice and item due), you need to run the advance_notices.pl cronjob. Then, the process_message_queue.pl cronjob will send the notices or the gather_print_notices.pl cronjob will gather them in a nice file you can print out and send out via regular mail.

Overdue notices

Overdue notices are managed in Notices & slips and when they are sent is managed in Overdue notice/status triggers.

Patrons cannot opt out of receiving overdue notices like they can other notices (such as advance notices or hold notices)

To generate the overdue notices , you need to run the overdue_notices.pl cronjob. Then, the process_message_queue.pl cronjob will send the notices or the gather_print_notices.pl cronjob will gather them in a nice file you can print out and send out via regular mail.

Custom emails