Get there: More > Administration > Global system preferences > Acquisitions



Default: placing an order

Asks: Create an item when ___.


  • cataloging a record

  • placing an order

  • receiving an order


  • This preference lets you decide when you’d like to create an item record in Koha. If you choose to add an item record when ‘placing an order’ then you will enter item information in as you place records in your basket. If you choose to add the item when ‘receiving an order’ you will be asked for item record information when you’re receiving orders in acquisitions. If you choose to add the item when ‘cataloging a record’ then item records will not be created in acquisitions at all, you will need to go to the cataloging module to add the items.


Default: Don’t

Asks: ___ enable the ability to upload and attach arbitrary files to invoices.


  • Do

  • Don’t


  • This preference controls whether or not you allow the uploading of invoice files via the acquisitions module.


Asks: Upon cancelling a receipt, update the item’s subfields if they were created when placing an order (e.g. o=5|a=”bar foo””). ___


  • This preference is used in conjunction with the AcqItemSetSubfieldsWhenReceived preference. If you have the system set to enter default values when you receive you will want to have those values revert back if the receipt is cancelled. This preference allows you to do that.


Asks: Upon receiving items, update their subfields if they were created when placing an order (e.g. o=5|a=”foo bar”). ___


  • This preference allows you to set default values for items that you receive via acquisitions. Enter the data as subfield=value and split your values with a bar ( | ). For example you can remove the Ordered status on the item automatically when you receive it just by entering 7=0 in this preference. That will set the Not for Loan status (subfield 7) to 0 which is available.


Default: created by staff member

Asks: Show baskets ___


  • created by staff member

  • from staff member’s branch

  • in system, regardless of owner


  • When in acquisitions this preference allows you to control whose baskets you can see when looking at a vendor. The default value of ‘created by staff member’ makes it so that you only see the baskets you created. Choosing to see baskets ‘from staff member’s branch’ will show you the baskets created by anyone at the branch you’re logged in at. Finally, you can choose to set this preference to show you all baskets regardless of who created it (‘in system, regardless of owner). Regardless of which value you choose for this preference, superlibrarians can see all baskets created in the system.


Default: Do not warn

Asks: ___ when the librarian tries to create an invoice with a duplicate number.


  • Do not warn

  • Warn


Default: always ask for confirmation

Asks: When closing or reopening a basket, ___.


  • always ask for confirmation

  • do not ask for confirmation


  • This preference adds the option to skip confirmations on closing and reopening a basket. If you skip the confirmation, you do not create a new basket group.


Default: Don’t send

Asks: ___ blind copy (BCC) to logged in user when sending serial or acquisitions claims notices.


  • Don’t send

  • Send


  • When filing a claim in the Claim Late Serials or Acquisitions module this preference will allow for the sending of a copy of the email to the librarian.


Default: 360,000.00 (US)

Asks: Display currencies using the following format ___


  • 360,000.00 (US)

  • 360 000,00 (FR)


Default: 0

Asks: The default tax rate is ___


  • This preference will allow the library to define a default Goods and Services Tax rate. The default of value of 0 will disable this preference.


    Enter this value as a number (.06) versus a percent (6%).


Asks: Set the mapping values for a new order line created from a MARC record in a staged file.


  • This preference includes MARC fields to check for order information to use when you are trying to Order from a staged file in acquisitions. You can use the following fields: price, quantity, budget_code, discount, sort1, sort2.

    For example:

    price: 947$a|947$c
    quantity: 969$h
    budget_code: 922$a

Important Requires YAML syntax to work


Asks: Set the mapping values for new item records created from a MARC record in a staged file.


  • This preference automatically generates items in Koha with populated information based on a 9XX field and subfield. You can use the following fields: homebranch, holdingbranch, itype, nonpublic_note, public_note, loc, ccode, notforloan, uri, copyno, price, replacementprice and itemcallnumber. Special fields: quantity and budget_code

For example:

homebranch: 975$a
holdingbranch: 975$b
public_note: 975$z
loc: 975$c

Requires YAML syntax to work


Asks: Keep accepted or rejected purchase suggestions for a period of ___ days.


WARNING - Leave this field empty if you don’t want to activate this automatic feature.


  • Enter the number of days after which you want to automatically delete accepted or rejected purchase suggestions.

  • For example: [30] Sets purgation of suggestions for those older than 30 days.


    This system preference is used when the cronjob is active and called without a specific number of days.


Default: barcode

Asks: The following database columns should be unique in an item: ___ separate columns with pipe (|).


  • If this preference is left blank when adding items in acquisitions there will be no check for uniqueness. This means that a duplicate barcode can be created in acquisitions which will cause errors later when checking items in and out.


Default: Don’t use

Asks: ___ the framework ‘ACQ’ for bibliographic records fields


  • Don’t use

  • Use


  • This system preference allows you to use the ACQ framework to customize the bibliographic record fields that are shown when ordering from acquisitions



Default: pdfformat::layout2pages

Asks: Use ___ when printing basket groups.