Katalogisierung

Vor der Katalogisierung mit Koha müssen einige Grundeinstellungen vorgenommen werden. Diese finden Sie in der Implementierungs-Checkliste. Der wichtigste Punkt ist, dass Sie das Bibliographische MARC-Framework für die Gegebenheiten Ihrer Bibliothek korrekt eingerichtet haben. Im Katalogmodul können Sie keine MARC-Felder oder -Unterfelder hinzufügen oder entfernen; deshalb muß die Frameworkmaske vor dem Beginn der Katalogisierung eingerichtet sein.

Sie können auch die OCLC Verbindung nutzen um Datensätze direkt nach Koha zu senden. Für mehr Informationen überprüfen Sie bitte den OCLC Connexion Gateway Anhang

  • Pfad in Koha: Mehr > Katalogisierung

Bibliographische Datensätze

In Koha enthalten die bibliographischen Datensätze die Hauptinformationen über das katalogisierte Material. Diese umfassen Informationen wie den Titel, Verfasser, ISBN usw. Diese Informationen werden im MARC-Format gespeichert, wobei Koha diverse MARC-Varianten unterstützt. Sobald ein bibliographischer Datensatz angelegt wurde, können Exemplardatensätze erfasst werden.

Datensätze hinzufügen

Titel können in Koha durch Fremddatenübernahme oder Eigenkatalogisierung angelegt werden. Sie können auch den Einfachen oder den Erweiterten Editor benutzen.

Wenn Sie einen Datensatz katalogisieren möchten, können Sie ein leeres Template im einfachen Editor nutzen.

  • ‚Neuer Titel‘ anklicken

    image627

    • Choose the framework you would like to base your record on

Wenn Sie einen Datensatz katalogisieren möchten verwenden Sie ein leeres Templaten im Erweiterten Editor

  • Aktivieren Sie das Erweiterte Katalogisierungsmodul

  • Klicken Sie die Schaltfläche „Erweiterter Editor“

    image1262

If you want to catalog a record based on an existing record at another library in the basic or advanced editor

  • Klicken Sie die Schaltfläche „Import über Z39.50/SRU“

  • Click on the arrow to pre-select a framework for your imported your catalog record (the Default framework is used if you do not make a selection).

    image628

    • Suchen Sie nach dem Titel, den Sie katalogisieren möchten

    Hinweis

    Versuchen Sie eine Suche mit weniger Suchoptionen, wenn keine Treffer gefunden werden. Nicht alle Z39.50/SRU-Vorgaben unterstützen alle Suchoptionen.

  • Suchvorgaben können in der Z39.50/SRU-Server geändert werden.

  • The display of extra MARC fields and subfields can be configured via the AdditionalFieldsInZ3950ResultSearch preference.

  • From the results‘ ‚Action‘ button you can view the MARC or Card view for the record or choose to import it into Koha.

    image629

    • Wenn Sie den gesuchten Titel in der Z39.50/SRU-Trefferliste nicht finden, können Sie mit der Schaltfläche ‚Neue Suche‘ unten links eine weitere Suche starten.

      image631

Basic editor cataloging

Wenn Sie im Einfachen Editor ein leeres Framework öffnen oder einen Datensatz per Z39.50/SRU-Schnittstelle importieren, erscheint die Katalogisierungsmaske, um die Katalogisierung fortzusetzen

image632

  • If you would rather not see the MARC tag numbers you can change the value in your hide_marc system preference or each user can check the box next to ‚Show tags‘ found under ‚Settings‘.

  • Klicken Sie auf die Feldbezeichnung, um ein eingeklapptes Feld aufzuklappen

  • Wenn Sie die Dokumentation der Library of Congress zu einem MARC-Feld aufrufen möchten, klicken Sie auf das Fragezeichen (?) rechts neben der Feldnummer.

    • It is possible to change the source of the MARC documentation using the MARCFieldDocURL system preference

    • If you feel that this clutters the screen you can hide the question marks by unchecking the box next to the ‚Show MARC tag documentation links‘ note found under ‚Settings‘

  • Manchmal sind Felder aufgrund des Systemparameters BiblioAddsAuthorities nicht editierbar. Wenn Sie diesen so gesetzt haben, dass beim Katalogisieren die von Normdaten kontrollierten Felder nicht frei bearbeitet werden können, wird neben dem Feld ein Vorhängeschloss angezeigt.

    image633

    • Wenn diese Grafik angezeigt wird, klicken Sie darauf und suchen Sie in dem neu geöffneten Fenster nach dem zu verknüpfenden Normsatz.

      image634

    • In der Resultatenliste klicken Sie auf ‚Wähle Normdaten‘ um dies in Ihr Katalogdatensatz einzubringen

      image635

  • To duplicate a field click on the ‚repeat this tag‘ icon to the right of the tag

    image636

    • Um die Reihenfolge der Felder zu verändern, können Sie auf den Pfeil auf der lingen Seite des Feldes klicken

    • Um ein Unterfeld zu verdoppeln, klicken Sie auf das Klonen-Icon (für das Entfernen eines kopierten Feldes, klicken Sie auf das Löschen-Icon) rechts neben dem Feld

      image637

    • Um ein Unterfeld zu entfernen (wenn mehr als eines vom gleichen Typ da ist), klicken Sie auf - (Minuszeichen) rechts neben dem Feld

  • Klicken Sie auf das Icon rechts neben dem Feld, um ein Plugin zu aktivieren

    image638

    • Einige Felder mit fester Länge haben Editoren, die sich je nach dem Matrialtyp ändern, das Sie katalogisieren (zum Beispiel die Felder 006 und 008)

      image639

  • Wenn Sie den Titel erfasst haben, klicken Sie auf ‚Speichern‘ und wählen Sie, ob Sie den angelegten Datensatz speichern und danach anzeigen oder Exemplare für den neuen Titel erfassen möchten

    image640

    • „Datensatz speichern und anzeigen“ zeigt Ihnen den soeben katalogisierten Datensatz

    • Nach dem Speichern des Datensatzes bringt Sie die Schaltfläche „Speichern und Exemplare bearbeiten“ zur Maske Exemplare hinzufügen und bearbeiten um den Bestand festzulegen.

    • Die Schaltfläche „Speichern und fortfahren“ erlaubt Ihnen den katalogisierten Datensatz zu speichern und Sie können im Editor bleiben um mit dem Katalogisieren fortzufahren.

  • Wenn Sie versuchen eine Dublette im System zu erzeugen, wird vor dem Speichern eine Warnung ausgegeben

    image641

Advanced editor cataloging

In order to use the Advanced cataloging editor you need to enable the EnableAdvancedCatalogingEditor preference.

Hinweis

Dieses Feature unterstützt aktuell keinen Support für UNIMARC oder NORMARC-Felder

Wenn Sie ein leeres Framework im Erweiterten Editor öffnen oder einen Datensatz per Z39.50/SRU-Suche importieren, erscheint die Katalogisierungsmaske, um die Katalogisierung fortzusetzen.

image1263

Verwenden Sie das Suchformular auf der linken Seite um Z39.50-Suchen durchzuführen.

image642

Von der Z39.50-Trefferliste ausgehend können Sie den MARC-Datensatz sehen, in dem Sie auf den Link auf der rechten Seite klicken.

image643

Wenn Sie auf „Import“ klicken, wird der Datensatz in den Editor übernommen, wo er bearbeitet werden kann.

image644

Hinweis

When adding a new field in the Advanced Editor, you need to key underscores for a blank indicator, and surround the indicators with spaces.

Hinweis

You need to key a space before the first subfield delimiter, but not before or after other subfield delimiters in the field.

Unten im Editor finden Sie die Hilfe der Library of Congress für das Feld in dem Sie sich befinden. Wenn Ihr MARC ungültig ist wird es in rot hervorgehoben. Um den Datensatz zu bearbeiten benutzen Sie bitte nur die Tastaturfunktionen. Die Tastaturkürzel zeigen Ihnen die Befehle die notwendig sind.

image645

Tastaturkürzel für den Erweiterten Editor

Die folgenden Tastaturkürzel können im Erweiterten Editor des Katalogisierungsmoduls benutzt werden um Zeit zu sparen.

Tastenkürzel

Verhalten

Copyright-Symbol einfügen (©)

Copyright-Symbol einfügen (©)

Copyright-Symbol einfügen (©)

Copyright-Symbol einfügen (©) (Tonaufnahmen)

Strg+D

Separator einfügen (‡)

Strg+H

Hilfe zum aktuellen Unterfeld

Strg+Umsch+L

Feld mit Normdaten verknüpfen

Strg+S

Satz speichern

Strg-X

Aktuelles Feld löschen

Strg+Umsch+X

Aktuelles Unterfeld löschen

Eingabe

Neues Feld auf neuer Zeile

Shift+Enter

Zeilenumbruch einfügen

Reiter

An nächste Position verschieben

Shift+Tab

An vorherige Position verschieben

Makros im Erweiterten Editor

Ein neues Makro hinzufügen:

  • Wählen Sie die Schaltfläche „Makros…“ aus

  • Ein neues Fenster geht auf. Wählen Sie hier „Neues Makro…“ aus, geben Sie den neuen Name des Makros in das Popup-Fenster ein und klicken Sie „Ok“.

  • Klicken Sie danach auf die kleine „1“ und füllen Sie die erste Linie Ihres Makros aus. Um mehrere Makrolinien bzw. mehrere Makrofelder zu erhalten drücken Sie die Returntaste, so dass eine kleine „2“ erscheint. Füllen Sie dann die zweite Linie/das zweite Feld aus etc.

  • Ihre Makros werden automatisch gespeichert. Nach dem Speichern können Sie „x“ klicken, um das Fenster zu schließen oder wählen Sie ein Makro aus, dass Sie bearbeiten oder wählen Sie ein anderes Makro aus.

Wie bearbeitet man ein bereits vorhandenes Makro:

  • Wählen Sie die Schaltfläche „Makros…“ aus

  • Ein Fenster öffnet sich. Wählen Sie in diesem Fenster ein gewünschtes Makro aus, welches Sie bearbeiten oder ändern möchten.

  • Your work will automatically be saved, and when finished you can select the „x“ to close the window, or select a macro to run on the record that you’re editing, or select another macro to run.

Die grundlegende Syntax für die Makrosprache:

  • new 500=‡aEdited with Rancor

    • Creates a new 500 with a ‡a subfield and sets it to „Edited with Rancor“.

  • 245c = von J.K.Rowling.

    • Sets the first ‡c subfield of the first 245 tag in the record to “ by J.K. Rowling“, creating it if necessary.

  • 082a={084a}

    • Sets the ‡a subfield of the first 082 tag (creating the subfield if necessary) to the contents of the first 084‡a.

  • Indikatoren=_1

    • Sets the indicators of the last mentioned tag (in this case, 082) to „_“ and „1“.

  • new 090a=Z674.75.W67

    • Erstellen Sie ein neues Unterfeld #a im ersten 090-Feld (aber nur wenn das Feld bereits existiert) und setzen Sie es auf Z674.75.W67.

  • new 090a at end=Z674.75.W67

    • Das Gleiche wie oben.

  • new 245b after a= a tale of might and magic /

    • Creates a new ‡b after the first a subfield and sets it to “ a tale of might and magic /“.

  • Löschen Sie Feld 245b

    • Deletes the first ‡b subfield on the first 245 to ‡b

Adding analytic records

Libraries sometimes make journal articles and articles within monographs and serials accessible to library patrons through analytics cataloging. Analytics cataloging creates separate bibliographic records for these articles, chapters, sections, etc. found within a larger resource such as a book, an article within a journal, newspaper or serial. In analytics cataloging, although a separate bib record is created for the title, it is not physically separated from the host item.  Learn more about Analytics in Chapter 13 of AACR2.

If you would like to catalog analytic records there are two options. One is to use the Easy analytics funtion; the other is the Analytics enhanced workflow.

Easy analytics

The easy analytics feature makes linking analytic records together easier. The first thing you need to do is set the EasyAnalyticalRecords preference to ‚Display‘ and the UseControlNumber preference to ‚Don’t use.‘

After cataloging your analytic record (see adding records for more on creating records) click ‚Edit‘ from the normal view and choose to ‚Link to host item‘

image646

Hier werden Sie nach dem Barcode des Exemplares gefragt, das mit diesem Datensatz verknüpft werden soll.

image647

Nach Abschluss der Eingabe des Exemplar-Barcodes erscheint eine Bestätigung.

image648

Feld 773 des Datensatzes wird automatisch mit den Informationen für den Link ausgefüllt.

image649

To view all of the items tied to the host record, do a search for the record, click the ‚Analytics‘ tab on the left and the analytics tied to each barcode will be shown under the ‚Used in‘ column.

image650

Hinweis

It is also possible to create analytic records from this screen by clicking on ‚Create analytics‘

You can also see the analytics attached to this record by clicking the ‚Show analytic‘ link towards the top of the record in the normal view.

image651

When looking at the analytic record you will also see a link to the host item under the ‚Host records‘ column in the holdings table when viewing the ‚Analytics‘ tab.

image652

Analytics enhanced workflow

To use the enhanced workflow method of adding analytics, the first thing you need to do is set the EasyAnalyticalRecords preference to ‚Don’t display‘ and the UseControlNumber preference to ‚Use.‘

After cataloging your original record (see adding records for more on creating records) click ‚New‘ from the normal view and choose to ‚New child record.‘

image653

This will open a new blank record for cataloging. The blank record will only have the 773 field filled in properly to complete the link once the record is saved.

image654

To view all of the items tied to the host record, do a search for the record, click the ‚Analytics‘ tab on the left and the analytics tied to each barcode will be shown under the ‚Used in‘ column.

image655

You can also see the analytics attached to this record by clicking the ‚Show analytic‘ link towards the top of the record in the normal view.

image656

When looking at the analytic record you will also see a link to the host item under the ‚Host records‘ column in the holdings table when viewing the ‚Analytics‘ tab.

image657

Editing analytics

Wenn ein unselbstständiges Werk falsch verlinkt wurde, kann der Link durch Bearbeitung des Exemplars am unselbstständigen Werk (nicht des übergeordneten Datensatzes) korrigiert werden. Um dies zu tun, suchen Sie den Datensatz für das unselbstständige Werk und wählen Sie „Exemplare bearbeiten“ im Menü „Bearbeiten“. Auf der linken Seite der einzelnen Exemplare werden zwei Optionen angezeigt.

image658

  • Clicking ‚Edit in host‘ will allow you to edit the item on the host record.

  • Die Schaltfläche ‚Link löschen‘ entfernt das Feld 773 und die Verknüpfung mit dem übergeordneten Werk.

Editing records

To edit a record you can click the ‚Actions‘ button and choose ‚Edit biblio‘ from the search results on the cataloging search page

image659

or by clicking the Edit button on the Bibliographic Record and choosing ‚Edit Record‘

image660

Der Datensatz wird im MARC-Editor geöffnet

image661

The alternative is to search via Z39.50 to overlay your record with a fuller record found at another library. You can do this by choosing ‚Replace record via Z39.50/SRU‘ from the ‚Edit‘ menu.

image662

Once you choose that, you will be brought to a Z39.50 search window to search other libraries for the record in question.

Nachdem Sie alle Änderungen vorgenommen haben (egal auf welche Weise), klicken Sie auf ‚Speichern‘ in der oberen linken Ecke des Editors.

You can also use the edit menu to add your own custom cover image if you have either OPACLocalCoverImages and/or LocalCoverImages set to ‚Display‘ by choosing ‚Upload image‘ from the menu.

image663

Choosing ‚Upload image‘ will take you to the Upload Local Cover Image Tool.

Duplicating records

Sometimes a copy of the record you need to catalog can’t be found via Z39.50. In these cases you can create a duplicate of similar record and edit the necessary pieces to create a new record. To duplicate an existing record click ‚Edit as new (duplicate)‘ from the ‚Edit‘ menu on the bibliographic record.

image664

This will open a new MARC record with the fields filled in with the values from the original bibliographic record.

image665

Attaching files to records

If you would like to upload files to Koha you can do so with a few settings.

  • You will need to ask your system administrator to set the ‚upload_path‘ config variable to point to where the files will be stored

    • You can see if your upload path is set correctly by visiting About Koha > System information. If there is an error you will see it there.

      image1264

  • You will want to be sure that your OPACBaseURL system preference is set appropriately

  • You will want to add the upload.pl plugin to the 856$u subfield in one (or multiple) of your frameworks

Once you are all set up you can continue with cataloging as regular. You will see a plugin icon next to the 856$u that will open up the upload and/or search window

image1265

From this menu you can click browse to find a file and attach it, or you can search files you have uploaded previously using the search box. From the search results you can choose which file to attach.

image1266

Once the file is chosen it will appear as a link in the MARC record and on the detail display.

image1334

Hinweis

If the file is a PDF, it will be opened directly in the user’s browser whereas if the file is an image or another type of file, the user will be prompted to download it.

Merging records

Um bibliographische Datensätze zusammenzuführen, öffnen Sie das Modul Katalogisierung und führen eine Suche durch.

If you see duplicates on that search results screen you can check the boxes next to the duplicates and click the ‚Merge selected‘ button at the top of the results.

Once you have selected the records you want to merge, click the ‚Merge selected‘ button at the top of the list. You will be asked which of the records you would like to keep as your primary record and which will be deleted after the merge. If the records were created using different frameworks, Koha will also ask you what Framework you would like the newly merged record to use.

image666

You will be presented with the MARC for all of the records (each accessible by tabs labeled with the bib numbers for those records). By default the entire first record will be selected, uncheck the fields you don’t want in the final (destination) record and then move on to the second tab to choose which fields should be in the final (destination) record.

image667

Wenn Sie versuchen ein Feld mehrfach anzugeben, dass nicht wiederholbar ist, erhalten Sie eine Fehlermeldung. (Beispiel: Sie wählen 245 in beiden Titeln.)

image668

Below the records you are merging is an option to enter fields to report on. This will allow you to control what fields you see on the merge confirmation page:

image669

If you enter nothing you will be presented with a confirmation of biblionumbers only

image670

If you enter fields you will see those on the confirmation page (you can set defaults with the MergeReportFields preference)

image671

Wenn Sie Ihre Auswahl beendet haben, klicken Sie auf „Zusammenführen“. Der primäre Datensatz enthält nun alle ausgewählten Daten und alle Exemplare beider Datensätze, der zweite Datensatz wird gelöscht.

Wichtig

Wichtig: Der Zebraindex muss direkt nach der Verschmelzung von Datensätzen neu aufgebaut werden. Der gelöschte Datensatz ist sonst noch im OPAC recherchierbar und der Benutzer erhält bei dessen Aufruf eine Fehlermeldung.

Hinweis

If you would like you can also use the Listen tool for merging records together. Learn more here.

Deleting records

To delete a bibliographic record simply choose the ‚Edit‘ button and select ‚Delete record‘

image672

Bibliographic records can only be deleted once all items have been deleted. If you try to delete a bibliographic record with items still attached you will see that the delete option is grayed out.

image673

Exemplar-Datensätze

In Koha each bibliographic record can have one or more items attached. These items are sometimes referred to as holdings. Each item includes information to the physical copy the library has.

Adding items

After saving a new bibliographic record, you will be redirected to a blank item record so that you can attach an item to the bibliographic record. You can also click ‚Add/Edit items‘ from the cataloging search results

image674

or you can add new item at any time by clicking ‚New‘ on the bibliographic record and choosing ‚New item‘

image675

Das Formular zum Bearbeiten von Exemplaren erscheint:

image676

Folgende Felder sollten mindestens ausgefüllt werden, damit das Exemplar später ausgeliehen werden kann:

  • 2 - Klassifikation

  • a- Standort

  • b - Current location

  • o - Exemplarsignatur

    • If you’d like you can use the call number browser plugin for this field. If it’s enabled you’ll see a … to the right of the field. When clicked that will open a call number browser window if the row is highlighted in Red then the call number is in use, if there is a thin Green line instead then the call number can be used.

      image1267

  • p - Barcode

  • v - Cost, replacement price

    • This value will be charged to patrons when you mark an item they have checked out as ‚Lost‘

  • y - Koha Medientyp

To make sure that these values are filled in you can mark them as mandatory in the framework you’re using and then they will appear in red with a ‚required‘ label. The item will not save until the required fields are filled in.

image677

Hinweis

To make item subfields required in a framework you’ll want to edit the 952 field in the framework editor.

Unterhalb des Eingabeformulars sind 3 Buttons um das Exemplar hinzuzufügen

image678

  • ‚Add item‘ will add just the one item

  • ‚Add & duplicate‘ will add the item and fill in a new form with the same values for you to alter

  • ‚Add multiple items‘ will ask how many items and will then add that number of items adding +1 to the barcode so each barcode is unique

Die Exemplare, die Sie beigefügt haben, erscheinen oberhalb des Eingabeformulars, sobald sie übermittelt sind

image679

Ihre Exemplare werden auch unter den bibliographischen Details auf der Anzeigeseite für bibliographische Datensätze erscheinen.

image680

If you have SpineLabelShowPrintOnBibDetails set to ‚Display‘ then there will also be a link to print a quick spine label next to each item.

image681

You can also filter the contents of your holdings table by clicking the ‚Activate filters‘ links. This will show a row at the top where you can type in any column to filter the results in the table.

image682

Editing items

Exemplare können auf unterschiedlichen Wegen bearbeitet werden.

  • Clicking ‚Edit‘ and ‚Edit items‘ from the bibliographic record

    image683

    Which will open up a list of items where you can click the ‚Actions‘ button to the left of the specific item you would like to edit and choose ‚Edit‘.

    image684

  • Clicking ‚Edit items‘ beside the item on the ‚Items‘ tab

    image685

    Which will open up the editor on the item you’d like to edit

    image686

  • Clicking ‚Edit‘ and then ‚Edit items in batch‘

    image687

    This will open up the batch item modification tool where you can edit all of the items on this record as a batch.

  • You can also enable StaffDetailItemSelection to have checkboxes appear to the left of each item on the detail display. You can then check off the items you would like to edit and click ‚Modify selected items‘ at the top of the list.

    image688

  • You can click ‚Edit‘ to the right of each item in the Holdings tab

    image1268

  • There is also a link to Edit items from the search results in the staff client

    image1269

  • Finally you can use the batch item modification tool

Quick item status updates

Oft müssen die Mitarbeiter an der Ausleihtheke den Status eines Exemplars auf verloren oder beschädigt ändern. Dafür ist es nicht erforderlich das Exemplar aufzurufen. Sie können auf den Barcode in der Ausleih- oder Rückgabeliste klicken und in die Exemplarinfo wechseln. Sie kommen ebenfalls auf diese Seite, wenn Sie den Reiter ‚Exemplare‘ auf der Detailansicht auswählen.

image689

From this view you can mark an item lost by choosing a lost status from the pull down and clicking the ‚Set status‘ button.

image690

You can also mark an item as damaged by choosing a damaged status from the pull down and clicking the ‚Set status‘ button.

image691

Duplicating items

You can easily duplicate each item by clicking the ‚Action‘ button the left of each item on the edit items screen

image692

From here you can choose to ‚Duplicate‘ the item and this will populate the form with the values from the item you chose.

Item information

To the left of every bibliographic record there is a tab to view the items.

image693

Clicking that tab will give you basic information about the items. From here you can see basic information about the item such as the home library, item type, collection code, call number and replacement price. You can also see and edit the status information. If an item is marked lost or withdrawn you will also see the date that status was applied.

image1270

In the ‚History‘ section you will see information about the check out history of the item and if you ordered the item via the acquisitions module then this section will include information about the order.

image694

If the Order or Accession date is linked, clicking it will bring you to the acquisitions information for that item.

Moving items

Items can be moved from one bibliographic record to another using the ‚Attach item‘ option

image695

Visit the bibliographic record you want to attach the item to and choose ‚Attach item‘ from the ‚Edit‘ menu.

image696

Simply enter the barcode for the item you want to move and click ‚Submit‘

If this is the last remaining item attached to a bibliographic record you will be presented with a button to delete the original host record.

If you want to move all items to a new record creating only one bibliographic record you can use the merge Records tool instead.

Deleting items

Es gibt viele Wege um Exemplardatensätze zu löschen. Wenn Sie nur ein einzelnes Exemplar löschen möchten, können Sie dies über die Detailansicht tun, indem Sie auf ‚Bearbeiten‘ klicken. Hier können Sie dann ‚Exemplare bearbeiten‘ auswählen.

image697

In der Liste mit Exemplaren finden Sie neben jedem Eintrag einen Link ‚Löschen‘. Klicken Sie auf diesen Link, um das Exemplar zu löschen, wenn es nicht ausgeliehen ist.

image698

Wenn Sie wissen, dass keines der Exemplare aktuell ausgeliehen ist, können Sie über ‚Alle Exemplare löschen‘ im Menü ‚Bearbeiten‘ alle Exemplare am Datensatz auf einmal löschen.

You can also enable StaffDetailItemSelection to have checkboxes appear to the left of each item on the detail display. You can then check off the items you would like to delete and click ‚Delete selected items‘ at the top of the list.

image699

Finally you can use the batch delete tool to delete a batch of items.

Item specific circulation history

Jeder bibliographische Datensatz verfügt über eine Ausleihhistorie (mit oder ohne Benutzerinformationen, abhängig von Ihren Einstellungen), zusätzlich hat jedes Exemplar seine eigene Seite zur Ausleihhistorie. Um diese anzuzeigen, klicken Sie auf auf den Reiter ‚Exemplare‘ links neben dem Datensatz, den sie gerade ansehen.

image700

Unter der Rubrik ‚Ausleihhistorie‘ befindet sich ein Link zu ‚Ausleihhistorie des Exemplars anzeigen‘. Wenn Sie diesen anklicken, werden die Ausleihhistorie des Exemplars geöffnet. Diese sieht etwas anders aus, als die titelbezogene Ausleihhistorie.

image701

Normdaten

Normsätze sind ein Mittel um die Einträge in den MARC-Feldern zu normieren. Die Verwendung von Normsätzen gibt Ihnen Kontrolle über Schlagworte, Personennamen und Orte.

Adding authorities

To add a new authority record you can either choose the authority type from the ‚New authority‘ button or search another library by clicking the ‚New from Z39.50‘ button.

image702

Wenn Sie entscheiden einen neuen Normdatensatz anzulegen, wird das angezeigte Formular alle erforderlichen Felder enthalten..

image703

Um eingeklappte Werte anzuzeigen, klicken Sie auf die Bezeichnung des Feldes und die Unterfelder werden angezeigt. Um ein Feld oder Unterfeld zu duplizieren, klicken Sie auf das Symbol rechts neben dem Feld. Um Plugins zu verwenden, klicken Sie ebenfalls auf das entsprechende Symbol neben dem Feld oder Unterfeld.

Um Normdatensätze miteinander zu verknüpfen, können Sie das Plugin über die drei Punkte (…) rechts neben dem Feld aufrufen.

image704

Von hier aus können Sie nach dem Normdatensatz für den Link suchen. Wenn Sie keinen passenden Normdatensatz finden können, kann ein neuer Satz angelegt werden. Das Plugin erlaubt es außerdem die Art der Beziehung zwischen zwei Datensätzen zu wählen.

image705

Wenn Sie sich entscheiden in einer anderen Bibliothek nach dem Normsatz zu suchen, erhalten Sie eine Suchmaske

image706

In der Ergebnisliste können Sie einen Datensatz über den Link ‚Import‘ rechts neben dem Eintrag nach Koha importieren

image707

Sie bekommen den Datensatz bearbeiten bevor Sie ihn speichern

image708

Searching authorities

Von der Normdaten-Seite aus können Sie nach existierenden Begriffen mit den ihnen zugeordneten Datensätzen suchen.

image709

From the results you will see the authority record, how many bibliographic records it is attached to, an ‚Actions‘ menu that includes the ability to edit, merge and delete (if there are no bibliographic records attached).

image710

Clicking on the ‚Details‘ link to the right of the authority record summary will open the full record and the option to edit the record.

image711

If the authority has ‚See also’s in it you will see those broken out on the search results, clicking the linked headings will run a search for that heading instead.

image712

Editing authorities

Authorities can be edited by clicking on the authority summary from the search results and then clicking the ‚Edit‘ button above the record. Or by clicking on the ‚Edit‘ link to the left of the authority on the search results.

image713

Once you’ve made the necessary edits, simply click ‚Save‘ and dontmerge is set to ‚Do‘, Koha will immediately update all of the bib records linked to the authority with the new authority record’s data. If dontmerge is set to „Don’t“ then Koha won’t edit bib records when changes are made to authorities, rather, this is done later by the merge_authority.pl cronjob.

Um einen Normdatensatz löschen zu können, müssen Sie zuerst sicher sein, dass er nicht mit irgendeinem bibliographischen Datensatz verbunden ist. Wenn er nicht von einem bibliographichen Satz benutzt wird, erscheit ein ‚Löschen‘ Link rechts neben dem Datensatz bei den Suchresultaten und als Schaltfläche, die aufscheint, wenn Sie die summarische Darstellung des Normdatensatzes wählen.

Merging authorities

If you have duplicate authority records you can merge them together by clicking the ‚Merge‘ link, found in the actions menu, next to two results on an authority search.

image714

After clicking ‚Merge‘ on the first result you will see that authority listed at the top of the results.

image715

Next you need to click ‚Merge‘ next to the second result you’d like to merge.

You will be asked which of the two records you would like to keep as your primary record and which will be deleted after the merge.

image716

Es werden die MARC-Daten beider Titel angezeigt. Alle Felder sind über Reiter mit den Titelsatznummern der beiden Titel zugänglich. In der Voreinstellung sind alle Felder des primären Titels ausgewählt. Sie können die Felder abwählen, die nicht in den endgültigen Titel übernommen werden sollen und dann Felder aus dem zweiten Datensatz dazuwählen.

image717

Once you have completed your selections click the ‚Merge‘ button. The primary record will now contain the data you chose for it and the second record will be deleted.

image718

Cataloging guides

Bibliographic record cataloging cheat sheet

Tag

Label

Beschreibung

Anleitungen

000

Satzkennung

Describes the record(i.e. surrogate) – is it a record for a monograph? A serial?

Click in this field to fill it in. Then set „Bibliographic level“ to ‚a‘ for articles or ‚s‘ for serials. Otherwise, leave everything as is.

001

Kontrollnummer

Accession number.

Enter the accession number written inside the item here. For articles and items which do not have accession numbers, leave blank.

003

Kontrollnummer Identifier

Your MARC organizational code

Click in this field to fill it in (will auto fill if you have your MARCOrgCode preference set).

005

D & T LATEST TRANSACTION

Current date and time.

Click in this field to fill it in.

008

Datenelemente mit fester Länge

Field containing computer-readable representations of a number of things.

Generally you will only use ‚s‘ (single) or ‚m‘ (multiple) options for position 06- use the former when the item was published in a single year, the latter when it was published over the course of several. If there is a single date, only enter a date in the first date field (positions 07-10). Enter the three-digit country code in positions 15-17, being sure to add spaces if the country code is fewer than three characters long. If there is an index, note that fact in position 31. Enter the three-letter language code in positions 35-37.

010

LCCN

A number assigned by the Library of Congress to uniquely identify the work.

Check on the copyright page of the book (if it was published in the US) or the LC catalog for this number. If you can’t find it, don’t worry about it.

020

ISBN

Unique number used by publishers to identify books.

If this number isn’t listed on the book, there probably isn’t one.

022

ISSN

Unique number used by publishers to identify serials.

If this number isn’t listed on the book, there probably isn’t one.

033

DATE/TIME OF EVENT

Used for auction dates. Required for auction catalogs.

For auctions that took place on only one day, enter the date of the auction in the format YYYYMMDD in the subfield ‚a‘ and a ‚0‘ in the first indicator. For auctions that took place over two consecutive days or any number of non-consecutive days, create a subfield ‚a‘ for each day with the date in the format YYYYMMDD, and put a ‚1‘ in the first indicator. For auctions that took place over more than two consecutive days, create a subfield ‚a‘ (in format YYYYMMDD) for the first day and a subfield ‚a‘ (also in format YYYYMMDD) for the last day, and put a ‚2‘ in the first indicator.

040

Katalogisierungsquelle

Identifies which libraries created and modified the record.

For imported records, add a subfield ‚d‘ with your OCLC code as the value. For new records, make sure that the subfield ‚c‘ with your OCLC code as the value.

041

Sprachcode

Identifies all the languages used in an item, when two or more languages are present.

For significant portions of a text in a given language, there should be a subfield ‚a‘ with that language code. If there are only summaries or abstracts in a specific language, create a subfield ‚b‘ with that language code.

100

MAIN ENTRY–PERSONAL

Authorized form of the main author’s name

See Authorized headings sheet and AACR2. The first indicator should generally be a ‚1‘, to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be ‚0‘.

110

MAIN ENTRY–CORPORATE

Authorized form of the name of the main corporate author. Required for auction catalogs.

Auction catalogs should use a 110 field rather than a 100 field. See Authorized headings sheet and AACR2. Set the first indicator to ‚2‘.

111

MAIN ENTRY–MEETING

Authorized form of the name of a meeting which acted as a main offer (e.g. conference proceedings)

See Authorized headings sheet and AACR2. Set the first indicator to ‚2‘.

245

Titel

Transcription of the title statement from the title page (or chief source of information)

Enter the title in subfield ‚a‘, the subtitle in subfield ‚b‘, and the statement of responsibility in subfield ‚c‘. If you are creating a record for a single volume or part of a multi-part item, you should put the part number in subfield ‚n‘ and the part title in subfield ‚p.‘ For auction catalogs, the date (in ‚MM/DD/YYYY‘ format) should be listed in square brackets in subfield ‚f‘. See ISBD punctuation sheet. Set the first indicator to ‚0‘ if there is no author, otherwise set it to ‚1‘. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space… for „The “ set the second indicator to ‚4‘).

246

Titelvarianten

Alternate form of title for searching and filing purposes

If the patron might look for the work under a different title, enter it here. Do not include initial articles. The first indicator should be ‚3‘, unless the title is merely a variant spelling, in which case the first indicator should be ‚1‘.

250

Ausgabebezeichnung

Transcription of the edition statement from the title page (or chief source of information)

Transcribe the edition statement exactly as it appears on the title-page. You may abbreviate if the edition statement is very long.

260

PUBLICATION (IMPRINT)

Publication information.

Put the location of publication in subfield ‚a‘, the publisher in subfield ‚b‘, and the year (or probable year) in subfield ‚c‘. See ISBD punctuation sheet.

264

PRODUCTION, PUBLICATION ETC.

Production, Publication, Distribution, Manufacture, and Copyright Notice.

Put the location of publication in subfield ‚a‘, the publisher in subfield ‚b‘, and the year (or probable year) in subfield ‚c‘. See ISBD punctuation sheet. The label is set dynamically from the second indicator so generally this would be set to ‚1‘ for Publisher: .

300

Physische Beschreibung

Physische Beschreibung

Enter the pagination statement in subfield ‚a‘, a brief description of „special“ contents such as illustrations or maps in subfield ‚b‘ (see AACR2), and the size of the item in subfield ‚c‘. See ISBD punctuation sheet.

490

Gesamttitelangabe

Shows the series statement exactly as it appears on the item.

Transcribe the series statement into subfield ‚a‘ with the volume number in subfield ‚v‘. See ISBD punctuation sheet. Set the first indicator to ‚1‘ if you are using an 830. As a general rule, you should do so.

500

Allgemeine Fußnote

Notes that don’t fit anywhere else.

Enter notes as full sentences, with a separate 500 field for each distinct topic.

501

Fußnote zu enthaltenen Werken

Notes whether the work is bound with the works described by other records.

Put description of relationship in subfield ‚a‘.

504

Fußnote zu Literaturverzeichnissen usw.

Indicates whether the work includes a bibliography.

If the work includes a bibliography and index, put the text „Includes bibliographical references (p. XXX-XXX) and index.“ in subfield ‚a‘. If the work does not include an index, remove that part of the sentence. If the references are scattered throughout the work and not gathered into a distinct sentence, remove the parenthetical statement.

505

FORMATTED CONTENTS

List of contents in a standard format. Unformatted contents can be listed in a 500 (General Note) field.

See ISBD punctuation sheet. Set the first indicator to ‚0‘. If you are separately coding authors and titles, set the second indicator to ‚0‘. Otherwise, leave the second indicator blank.

518

DATE/TIME OF EVENT NOTE

Used for auction dates.

For auction catalogs, enter the date of the auction in the format ‚January 2, 1984‘ in the subfield ‚a‘

520

Fußnote zu Zusammenfassungen usw.

A brief summary or abstract of the book or article.

In general you do not need to write a summary. A summary might be called for, however, with items that cannot be easily reviewed by a patron, such as books with highly acidic paper or CD-ROMs.

546

Fußnote zur Sprache

Note describing the languages used in the work

Only needed for works in multiple languages. See ISBD punctuation sheet.

561

PROVENANCE INFORMATION

Describes the previous ownership of the item.

Used only for rare books.

563

Fußnote zu Einbandangaben

Describes the binding of the item.

Used only for rare books.

590

LOCAL NOTE

Local notes. Required for auction catalogs.

Used for auction catalogs to indicate what types of coins are sold in the auction- Roman, Greek, etc.

600

SUBJECT ADDED–PERSONAL

Authorized form of personal names for people discussed in the work

See Authorized headings sheet and AACR2. The first indicator should generally be a ‚1‘, to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be ‚0‘. If you found the name in the LC authority file, set the second indicator to ‚0‘. Otherwise set the second indicator to ‚4‘.

610

SUBJECT ADDED–CORPORATE

Authorized form of corporate names for organizations discussed in the work

See Authorized headings sheet and AACR2. Set the first indicator to ‚2‘. If you found the name in the LC authority file, set the second indicator to ‚0‘. Otherwise set the second indicator to ‚4‘.

611

SUBJECT ADDED–MEETING

Authorized form of meeting names for meetings discussed in the work

See Authorized headings sheet and AACR2. Set the first indicator to ‚2‘. If you found the name in the LC authority file, set the second indicator to ‚0‘. Otherwise set the second indicator to ‚4‘.

630

SUBJECT ADDED–UNIFORM TITLE

Authorized form of titles for other works discussed in the work

See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space… for „The “ set the first indicator to ‚4‘). If you found the name in the LC authority file, set the second indicator to ‚0‘. Otherwise set the second indicator to ‚4‘.

650

SUBJECT ADDED–TOPICAL

Library of Congress Subject Heading terms describing the subject of the work

See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to ‚0‘. Otherwise set the second indicator to ‚4‘.

651

SUBJECT ADDED–GEOGRAPHICAL

Library of Congress Subject Heading geographical terms describing the subject of the work

See Authorized headings sheet and AACR2. If you found the name in the LC authority file, set the second indicator to ‚0‘. Otherwise set the second indicator to ‚4‘.

655

Indexierungsterm - Genre/Form

Describes what an item is as opposed to what the item is about.

Generally used only for auction catalogs, which should have the genre heading „Auction catalogs.“ (make sure to find the authorized heading!) If you found the name in the LC authority file, set the second indicator to ‚0‘. If you are using a term from a specific thesaurus, set the second indicator to ‚7‘ and put the code for the thesaurus in subfield ‚2‘. Otherwise set the second indicator to ‚4‘.

690

LOCAL SUBJECT ADDED–TOPICAL

Used for headings from any custom subject authority file.

If there is no appropriate LCSH term, you can use a 690 with subject headings you find on other items in the catalog.

691

LOCAL SUBJECT ADDED–GEOGRAPHICAL

Used for headings from any custom subject authority file.

If there is no appropriate LCSH term, you can use a 691 with subject headings you find on other items in the catalog.

700

ADDED ENTRY–PERSONAL

Used for second authors and other persons related to the production of the work.

See Authorized headings sheet and AACR2. The first indicator should generally be a ‚1‘, to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be ‚0‘.

710

ADDED ENTRY–CORPORATE

Used for corporate bodies related to the production of the work (e.g. publishers).

See Authorized headings sheet and AACR2. Set the first indicator to ‚2‘.

711

ADDED ENTRY–MEETING

Used for meetings related to the production of the work (e.g. symposia that contributed to the work).

See Authorized headings sheet and AACR2. Set the first indicator to ‚2‘.

730

Nebeneintragung - Einheitstitel

Used for uniform titles related to the production of the work (e.g. a work that inspired the present work)

See Authorized headings sheet and AACR2. Set the first indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space… for „The “ set the first indicator to ‚4‘).

773

Übergeordnete Einheit

Describes the larger bibliographic unit that contains the work (e.g. book or journal containing the article being described in the current record)

If the host publication is author main entry, enter the authorized form of the author’s name in subfield ‚a‘. Put the title in subfield ‚t‘. If the host publication is an independent work, put publication information in subfield ‚d‘. When available, ISSN and ISBN should always be used in, in subfields ‚x‘ and ‚z‘ respectively. Relationship information (e.g. volume number, page number, etc.) goes in subfield ‚g‘. Subfield ‚q‘ contains an encoded representation of the location of the item: volume, issue, and section numbers are separated by colons, and the first page is entered following a ‚<‘ at the end of the subfield. See ISBD punctuation sheet. Set the first indicator to ‚0‘. If you want the label „In:“ to be generated, leave the second indicator blank. If you want something else displayed before the 773 text, set the second indicator to ‚8‘ and add a subfield ‚i‘ with the label you want at the beginning of the field (e.g. „$iOffprint from:“).

830

SERIES ENTRY–UNIFORM TITLE

Authorized form of the series name transcribed in the 490 field. Often this will just be the same as the 490.

See Authorized headings sheet and AACR2. Set the second indicator to the number of non-filing characters (i.e. characters in an initial articles plus the space… for „The “ set the second indicator to ‚4‘).

852

LOCATION/CALL NUMBER

Provides the section name for pre-barcode books, pamphlets, and some articles and serials.

Do not put anything in this field if you are cataloging a volume which gets only one record and a barcode. If the item does not get a barcode, or you are currently creating a record for an article in a volume, put the section in subfield ‚a‘ (see ANS cataloging documentation), and the call number in subfield ‚i‘. Set the first indicator to ‚8‘.

856

ELECTRONIC ACCESS

Links to material available online.

Put the URL of any electronic copies or summaries, etc. in subfield ‚u‘ and a link title in subfield ‚y‘. Set the first indicator to ‚4‘.

942

Zusätzliche Felder (Koha)

Used for Koha-specific data.

Set the subfield ‚c‘ to the appropriate item type.

Table: Cataloging Guide

Item/Holdings Record Cataloging Guide

This table represents the default embedded holdings data in Koha. This information can be used for migration or importing data purposes

MARC21 Tag/subfield

Data Element

Beschreibung

Hinweise

952$0

Ausgeschieden Status

Default values:

  • 0 = Not withdrawn

  • 1 = Withdrawn

Coded value, matching Authorized Value category (‚WITHDRAWN‘ in default installation)

952$1

Verloren-Status

Default values:

  • 0 = Available

  • 1 = Lost

  • 2 = Long Overdue (Lost)

  • 3 = Lost and Paid For

  • 4 = Missing in Inventory

  • 5 = Missing in Hold Queue

It’s possible to configure OPAC so that lost items don’t display with the hidelostitems system preference.

Coded value, matching Authorized Value category (‚LOST‘ in default installation)

952$2

Klassifikation

Classification scheme that defines filing rules used for sorting call numbers.

A choice of classification sources as they are defined in administration. If no classification scheme is entered, the system will use the value entered in the DefaultClassificationSource preference.

952$3

Beilagen

Specific issues of serials or multi-part items.

Displayed when items are checked out and in to tell the staff how many pieces the item has. Copy/volume data is stored in 952$h and $t for display in Normal views.

952$4

Beschädigung

Default values:

  • 0 = Not damaged

  • 1 = Damaged

Coded value, matching Authorized Value category (‚DAMAGE‘ in default installation)

952$5

Benutzungsbeschränkungen

Default values:

  • 0 = No use restrictions

  • 1 = Restricted Access

Coded value, matching Authorized Value category (‚RESTRICT‘ in default installation). This value has no effect on circulation.

952$7

Nicht ausleihbar

Default values:

  • -1 = Ordered

  • 0 = Available for loans

  • 1 = Not for Loan

  • 2 = Staff Collection

Coded value, matching Authorized Value category (‚NOT_LOAN‘ in default installation). Negative number values can still be placed on hold.

952$8

Sammlung

Coded value

Coded value, matching Authorized Value category (‚CCODE‘ in default installation)

952$9

Exemplarnummer

System-generated item number.

Does not display in the item record.

952$a

Owning Library **

Branch code

Required. Code must be defined in Libraries

952$b

Holding library ** (usually the same as 952$a )

Branch code

Required. Code must be defined in Libraries

952$c

Shelving location code

Coded value, matching Authorized Value category (‚LOC‘ in default installation)

952$d

Zugangsdatum

YYYY-MM-DD

Date formats in the 952 subfields are required to be in the system internal format for data loading and subsequent item editing: YYYY-MM-DD

952$e

Erwerbungsquelle

Coded value or vendor string

Filled in automatically with the Koha assigned vendor id by Acquisitions when an item is received.

952$g

Kaufpreis

Decimal number, no currency symbol (ex. 10.00)

Filled in automatically by Acquisitions when an item is received.

952$h

Jahrgang/Heft

Filled in automatically by Serials if the issue is received there.

952$o

Exemplarsignatur

Can be filled in automatically based on the itemcallnumber system preference.

952$p

Barcode *

Max 20 characters

952$t

Exemplarnr.

Max 32 characters

952$u

Uniform Resource Identifier

Item specific URL

Full URL starting with http:// Only needed if your item has its own URL, not necessary if the bib record has a 856$u that applies to all items on the record.

952$v

Ersatzpreis

Decimal number, no currency symbol (ex. 10.00)

Filled in automatically by Acquisitions when an item is received.

952$w

Preis gültig ab

YYYY-MM-DD

Date formats in the 952 subfields are required to be in the system internal format for data loading and subsequent item editing: YYYY-MM-DD. Filled in automatically by Acquisitions when an item is received.

952$x

Interne Notiz

This is a note field for notes that will not appear in the OPAC. Right now this note does not appear anywhere but in the item edit screen in the staff client.

952$y

Koha item type **

Coded value, required field for circulation

Required. Coded value, must be defined in Item types

952$z

OPAC-Notiz

Table: Koha Embedded Holdings Data

* - required for circulation

** - required by Koha

Koha XSLT material type icons

When you have any of the XSLT system preferences (OPACXSLTDetailsDisplay, OPACXSLTResultsDisplay, XSLTDetailsDisplay, and/or XSLTResultsDisplay) along with the DisplayOPACiconsXSLT and DisplayIconsXSLT preferences turned on you will see material type icons on the related screen.

Wichtig

These images are coming from values found in your leader, if your leader is not cataloged properly it might be best to turn off the DisplayOPACiconsXSLT preference (which can be done while leaving the other XSLT preferences turned on).

image1081

  • Book [BK]

    • leader6 = a (and one of the leader7 values below)

      • leader7 = a

      • leader7 = c

      • leader7 = d

      • leader7 = m

    • leader6 = t

image1082

  • Computer File [CF]

    • leader6 = m

image1083

  • Continuing Resource [CR]

    • leader7 = b

    • leader7 = i

    • leader7 = s

image1084

  • Map [MP]

    • leader6 = e

    • leader6 = f

image1085

  • Mixed [MX]

    • leader6 = p

image1086

  • Sound [MU]

    • leader6 = c

    • leader6 = d

    • leader6 = i

    • leader6 = j

image1087

  • Visual Material [VM]

    • leader6 = g

    • leader6 = k

    • leader6 = r

image1088

  • Medienkombination

    • leader6 = o

Handling On Order Items and Holds

If you tend to import your MARC records when you have ordered the book (as opposed to when you receive the books), and allow patrons to place holds on those books, you may need to add item records to the *.mrc file before importing.

The easiest way to import your latest order is to first run your records through MARCEdit. Download your MARC records, saving them to your desktop or some other location you use/will remember. If you have MARCEdit already installed you should simply have to double click on your MARC records, and they will automatically open in MARCEdit.

Wichtig

This tutorial was written with MARCEdit version 5.2.3769.41641 on Windows XP, instructions may be different if your version or operating system is different.

  • Your original file will automatically be in the input; ensure MarcBreaker is chosen, and then click „Execute“

    image719

  • You will be presented with a summary of the records processed at the bottom of the screen

    image720

  • Click ‚Edit Records‘ to continue on to adding item records

  • Your screen will be replaced with a larger screen containing the MARC records

    image721

  • Click on Tools > Add/Edit Field

    image722

  • Enter in the Koha specific item info

    image723

    • In the Field box, type 942

    • In the Field Data box, type \\$c and the item type code (\\$cBOOK in this example)

    • Check the ‚Insert last‘ option

    • Click ‚Add Field‘

  • Enter in the item record data

    image724

    • In the Field box, type 952

    • In the Field Data box, type $7ORDERED_STATUS$aPERM_LOC$bCURR_LOC$cSHELVING_LOCATION$eSOURCE_OF_ACQ$yITEM_TYPE

      • ex. $7-1$aCPL$bCPL$cNEW$eBrodart$yBOOK

        • In a default install of Koha -1 is the value for the Ordered status

      • You may want to look at other subfields you would like data in – for example, changing the collection code to put all the items in the same collection (8), automatically fill in the acquisition date (d), or put in a public note (z).

      • Be sure you use the $ to separate subfields; adding each subfield on a separate line will cause that many items to be imported with your MARC record (in the example above, four items, each with one of those subfields corrected)

      • Make sure you look at the Administration > Authorized Values in Koha to put the correct code into the field

    • Check the ‚Insert last‘ option

    • Click ‚Add Field‘

  • Close the field editor window

  • Click on File > Compile into MARC

    image725

  • Choose where to save your file

Now you want to go into your Koha system and follow the instructions for importing MARC records.

Once the item has come in, you will need to go to the item record and individually change the item to have the correct barcode, and manually change the status from Ordered to the blank line in the Not for Loan field.

Hinweis

If you purchase your cataloged item records, you may want to request your vendor put in the information you need into the MARC records for you; that way, you could import the edited-by-the-vendor file, overwriting the current record, automatically replacing the data with what you need.