Cash management

Koha includes a number of options for dealing with monetary transactions and actions to allow for fine grained tracking of these processes for audit and analytic processes.

Cash registers

Cash registers can be used to track transactions to a specific location in your library. This can be especially helpful for detailing where cash has been taken for payments and then when this cash is subsequently removed and taken to the bank.

Setup

To enable the use of cash registers, you must turn on the UseCashRegisters system preference.

You can then configure cash registers for your library from the cash registers page in the administration module.

Library details

• Ir a: Inicio > Herramienta > Cajas registradoras

Un resumen de montos de transacciones asociados a las cajas registradoras puede ser encontrado en la herramienta “Cajas registradoras”. El resumen mostrará las cajas registradoras asociadas con la biblioteca en la que ha iniciado sesión, junto con información acerca de cuanto dinero debería haber en cada caja registradora, qué esta disponible para retiro de caja (por ejemplo para llevar al banco) y un desglose de los ingresos y egresos.

Note: You can also access this page from the left hand menu available on the Point of sale page when that module is enabled.

Register details

• Ir a: Inicio > Herramienta > Cajas registradoras > Nombre de registradora

A list of all transactions to have taken place at a register is available by clicking on the cash register name from the library details page.

Si tiene los permisos correctos, puede reimprimir recibos, hacer reembolsos y registrar retiros de caja desde esta página.

Retiro de caja

The action of “cashing up” can be recorded against a cash register from both the library details and register details pages.

Seleccionar el botón Registrar retiro de caja simplemente registrará la fecha y momento en el que tuvo lugar la operación y su intención es permitir el registro regular de los momentos en los que el dinero es recolectado de la registradora y llevado al banco.

Ambas páginas utilizan el registro de retiros de cada para limitar la visualización de transacciones/resúmenes a la información pertinente, desde el último retiro de caja.

Una vez que un retiro de caja ha tenido lugar, un resumen de las transacciones que tuvieron lugar durante el período de retiro de caja estará disponible para ser mostrado e impreso, a través del enlace Resúmen encontrado junto a la fecha del último retiro de caja en la página de detalles de la registradora.

Point of sale

Point of sale is a module designed for selling items to people who are not registered at the library or to make sales that do not need to be linked to a patron account.

For example, you can sell used books or promotional items. These items can be sold to anyone and you don’t need to link the sale to a particular patron.

For invoices that need to be linked to a patron’s account (like a lost item or new card fee), use manual invoicing.

• Get there: More > Point of sale

Setup

To enable the point of sale module, you must turn on the EnablePointOfSale system preference.

If it’s not already done, you must also enable the UseCashRegisters system preference.

Make sure you configure your cash registers in the administration module.

Finally, you must add items that you will be selling in the debit types section of the administration module.

Making a sale

When you first go in the point of sale module, the left side will show all the items for sale. These are debit types that were marked as “Can be sold”.

Note

• You can customize the columns of this table in the “Table settings” section of the Administration module (table id: invoices).

On the right side is the current sale.

Click on the “Add” button next to the items to add to the current sale.

If you need to change the cost or the quantity, click on the amount on the right side and it will become an input box where you can enter the correct amount.